Administrative Assistant Human Resources
Resume:
MARYJEAN C. SHEDD
STERLING, MA 01564
(CELL) 774-***-****
*****************@*****.***
PROFESSIONAL PROFILE:
Outgoing and personable Administrative Assistant with significant experience seeking to put interpersonal and organizational skills to their fullest use, and offering the following: To utilize my Administrative and people skills to the fullest of my ability.
EDUCATION:
Bay Path University, MBA Mental Health Counseling Program, October 2017 to Present
Bay Path College, Accelerated Program – Graduated May 2014
Received diploma for Bachelors in Sciences of Liberal Arts
Coursework:
Business Courses, Liberal Arts program
Becker College, Accelerated Program, Worcester, MA – June 2010 – September 2012
Coursework:
Business Management Courses, Cohort
Bay Path College, Accelerated Program – Graduated May 2010
Received diploma for Associates in Sciences of Liberal Arts
Coursework:
Business Courses
EMPLOYMENT
RANDSTAD – HOLOGIC, Inc - NATIONAL CONTRACTS DEPARTMENT
04/17 – 03/18 – Contract Analyst
Various projects as needed
Terminating contracts & pricing using Oracle & SalesForce
Cleaning up files through Excel
Price Discrepancies
KOMAN – Human Resources & Finance Department
05/16 – 11/16 – Human Resources & Financial Assistant
Assisted with new hire procedures
Scheduling interviews
Pre-Interview call screenings
Payroll through ADP system
Assisted with invoicing with the financial manager
SIMPLEXGRINNELL – INSTALLATION AND MATERIALS BOOKING GROUP / IMBG
5/15 – 4/16– IMBG Cost Booking Specialist
JOB SUMMARY: Review, validate booking packages submitted by the Districts for Job Cost projects and upload into the Job Cost System. Billing parameters will also be reviewed and uploaded to maximize invoicing and cash flow, and to facilitate compliance with Sarbanes Oxley and audit guidelines.
UMASS MEDICAL SCHOOL – DEPARTMENT OF MEDICINE/RHEUMATOLOGY, Worcester, MA
10/13 – 9/11/14 – Project Assistant II
Assisting (2) Professors and (2) Administrators
Assist with Grant Applications (NIH, NSF, etc), using PeopleSoft application, Cayuse, Assist and Fastlane
Reallocate Procard expenses
Travel arrangements; (air, hotel, shuttle, reimbursements), type and edit documents
Arrange meetings and coordinate and keep calendars
LIFEHOUSE PLACEMENT SERVICES – Haverhill, MA (SMC)
05/13 – 10/13 – HR Administrative Assistant
Assisting in New Hire Orientation (making up new hire packets and attending orientation)
Scheduling; interviews, drug testing and physicals for new hires (also DOT)
Entering New Hires into ADP System, E-Verify, Payroll (ADP), sorting and distributing
Employee Files; Training/Medical/Benefits
Open enrollment assisting (putting all employee packets together)
Scheduling; conference rooms, lunches
Printing new hire badges for employees and also (on site Temp agency employees)
Daily update of internal and external job postings
New Hire and Employee of the Month postings
UMASS MEDICAL SCHOOL – BIOINFORMATICS, Worcester, MA
1/10 – 4/13 – Financial Assistant II
Assist 1 MD along with 3 Assistant Professors and Administrator
Assist with Grant Applications (NIH, NSF, etc), using PeopleSoft application, Cayuse and Fastlane
Coordinate Purchase Orders for Lab Supplies / Equipment and Computer & Software
Weekly Payroll (PeopleSoft system/TimeClock Plus)
Reallocate all Procard expenses
Make all travel arrangements (air, hotel, shuttle) and reimbursements
Type and edit documents, including memos and letters
Arrange meetings and coordinate and keep calendars
Serve as liaison between Vendors and UMass employees on all levels
UMASS MEDICAL SCHOOL, DEPARTMENT OF MEDICINE -DIVISION OF INFECTIOUS DISEASES, Worcester, MA
8/05 – 12/09 - Administrative Assistant I
Assisting 3-M.D.'s., Professors of Medicines, PhD's in a lab setting. Position entails:
Assisting with Grant Applications (NIH, NSF, etc), PeopleSoft application, CAYUSE, Tracking Grant Reports
Purchasing of Lab Supplies/Equipment/Office Supplies
Reallocating all Procard expenses, Expense Reports, corporate card reimbursements
Travel arrangements; (air, hotel, shuttle), Passport/Visa arrangements
Typing and editing business letters
Liaison between Vendors and UMass employees on all levels
Fill in for Chief of Division of Infectious Diseases Administrative Assistant
Administrative duties included, but not limited to the following: Permissions for slides, photos, etc.
Meetings and catering, daily calendar upkeep, USPS, FEDex, UPS, etc.
TRI STARR MANAGEMENT SERVICES, INC., Westborough/Southborough, MA
2/02 - 4/05 - HR Administrative Assistant
Assisting Human Resources Administrator with various miscellaneous duties
Weekly Payroll, Assisting applicants, upkeep of applications on a monthly basis
Ensuring all new hire paperwork is completed and filled out and sent to Corporate Office
Scheduling; drug testing, interviews, employee meetings, conference rooms, lunches
Assisting employees with any questions and or with assistance from the Corporate Office
Assisting in resume application process, Assist with all New Hire Orientation, Training, File upkeep
Pre-interview call screening, set up New Hire process and offer letters, Administering/grading pre-employment tests
Setting up Tele-conference training for employees and trainer,
Accounts Payable, Office Supply Inventory, mail distribution, phone coverage,
Monthly Reports / Data Entry (Numerical & Alpha)
Accomplishments:
oAssisting in “start-up” of Southborough facility
oTraining Director of HR & facility manager on Time clock Plus (Payroll)
oTaking on full HR responsibilities due to downsizing within the company and losing HR Director
oResponsible for keeping office supply budget under the monthly amount allowed
oAssisting in Productivity Report, WIP Process in ORACLE
oSafety Committee Chairperson
oAssisted in coordinating annual conference which included; booking hotel rooms for in-state and out-of-state individuals, reimbursements, setting up itinerary of speakers, worked as the main point of contact for collection and track keeping of membership dues owed/paid by the attendees, in person (at reception table) at the conference as well as over the phone.
TEKRA CORPORATION, Westborough/Southborough, MA
4/93 - 02/02 - Receptionist/ Administrative Assistant/Inside Sales Representative
Customer credit checks
Daily Shipping logs
Sample bin coordinator
Pre-Interview calls
Greeting customers
Monthly newsletter
Training of Administrative Assistant in North Carolina (on phone and visit)
Worked with customers on customer orders
Placing orders
Worked with FEDex, UPS & trucking companies to ensure pick-up times
Accomplishments:
oFlew to North Carolina with Binder of procedures I created to train Administrative Assistant
oSafety Committee Chairperson
oSet-up Fire Safety training for all employees
oSet-up CPR Safety training for all employees
oCreated and maintained monthly Newsletter for the Westborough branch
ACHIEVEMENTS:
UMass Medical School, Worcester, MA – 2009
Received Certificate of Achievement for the Administrator Certificate Program
Coursework:
Awarded on June 28, 2009
UMass Medical School, Worcester, MA - 2006
Received Certificate of Achievement for the Administrative Support Certificate Program
Awarded on June 28, 2006
VOLUNTEER WORK
United Way – Massachusetts food drive in conjunction with Simplex Grinnell
REFERENCES AVAILABLE UPON REQUEST
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