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Administrative Assistant Human Resources

Location:
Leominster, Massachusetts, United States
Posted:
April 24, 2018

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Resume:

MARYJEAN C. SHEDD

*** ********* ****

STERLING, MA 01564

(CELL) 774-***-****

ac48lc@r.postjobfree.com

PROFESSIONAL PROFILE:

Outgoing and personable Administrative Assistant with significant experience seeking to put interpersonal and organizational skills to their fullest use, and offering the following: To utilize my Administrative and people skills to the fullest of my ability.

EDUCATION:

Bay Path University, MBA Mental Health Counseling Program, October 2017 to Present

Bay Path College, Accelerated Program – Graduated May 2014

Received diploma for Bachelors in Sciences of Liberal Arts

Coursework:

Business Courses, Liberal Arts program

Becker College, Accelerated Program, Worcester, MA – June 2010 – September 2012

Coursework:

Business Management Courses, Cohort

Bay Path College, Accelerated Program – Graduated May 2010

Received diploma for Associates in Sciences of Liberal Arts

Coursework:

Business Courses

EMPLOYMENT

RANDSTAD – HOLOGIC, Inc - NATIONAL CONTRACTS DEPARTMENT

04/17 – 03/18 – Contract Analyst

Various projects as needed

Terminating contracts & pricing using Oracle & SalesForce

Cleaning up files through Excel

Price Discrepancies

KOMAN – Human Resources & Finance Department

05/16 – 11/16 – Human Resources & Financial Assistant

Assisted with new hire procedures

Scheduling interviews

Pre-Interview call screenings

Payroll through ADP system

Assisted with invoicing with the financial manager

SIMPLEXGRINNELL – INSTALLATION AND MATERIALS BOOKING GROUP / IMBG

5/15 – 4/16– IMBG Cost Booking Specialist

JOB SUMMARY: Review, validate booking packages submitted by the Districts for Job Cost projects and upload into the Job Cost System. Billing parameters will also be reviewed and uploaded to maximize invoicing and cash flow, and to facilitate compliance with Sarbanes Oxley and audit guidelines.

UMASS MEDICAL SCHOOL – DEPARTMENT OF MEDICINE/RHEUMATOLOGY, Worcester, MA

10/13 – 9/11/14 – Project Assistant II

Assisting (2) Professors and (2) Administrators

Assist with Grant Applications (NIH, NSF, etc), using PeopleSoft application, Cayuse, Assist and Fastlane

Reallocate Procard expenses

Travel arrangements; (air, hotel, shuttle, reimbursements), type and edit documents

Arrange meetings and coordinate and keep calendars

LIFEHOUSE PLACEMENT SERVICES – Haverhill, MA (SMC)

05/13 – 10/13 – HR Administrative Assistant

Assisting in New Hire Orientation (making up new hire packets and attending orientation)

Scheduling; interviews, drug testing and physicals for new hires (also DOT)

Entering New Hires into ADP System, E-Verify, Payroll (ADP), sorting and distributing

Employee Files; Training/Medical/Benefits

Open enrollment assisting (putting all employee packets together)

Scheduling; conference rooms, lunches

Printing new hire badges for employees and also (on site Temp agency employees)

Daily update of internal and external job postings

New Hire and Employee of the Month postings

UMASS MEDICAL SCHOOL – BIOINFORMATICS, Worcester, MA

1/10 – 4/13 – Financial Assistant II

Assist 1 MD along with 3 Assistant Professors and Administrator

Assist with Grant Applications (NIH, NSF, etc), using PeopleSoft application, Cayuse and Fastlane

Coordinate Purchase Orders for Lab Supplies / Equipment and Computer & Software

Weekly Payroll (PeopleSoft system/TimeClock Plus)

Reallocate all Procard expenses

Make all travel arrangements (air, hotel, shuttle) and reimbursements

Type and edit documents, including memos and letters

Arrange meetings and coordinate and keep calendars

Serve as liaison between Vendors and UMass employees on all levels

UMASS MEDICAL SCHOOL, DEPARTMENT OF MEDICINE -DIVISION OF INFECTIOUS DISEASES, Worcester, MA

8/05 – 12/09 - Administrative Assistant I

Assisting 3-M.D.'s., Professors of Medicines, PhD's in a lab setting. Position entails:

Assisting with Grant Applications (NIH, NSF, etc), PeopleSoft application, CAYUSE, Tracking Grant Reports

Purchasing of Lab Supplies/Equipment/Office Supplies

Reallocating all Procard expenses, Expense Reports, corporate card reimbursements

Travel arrangements; (air, hotel, shuttle), Passport/Visa arrangements

Typing and editing business letters

Liaison between Vendors and UMass employees on all levels

Fill in for Chief of Division of Infectious Diseases Administrative Assistant

Administrative duties included, but not limited to the following: Permissions for slides, photos, etc.

Meetings and catering, daily calendar upkeep, USPS, FEDex, UPS, etc.

TRI STARR MANAGEMENT SERVICES, INC., Westborough/Southborough, MA

2/02 - 4/05 - HR Administrative Assistant

Assisting Human Resources Administrator with various miscellaneous duties

Weekly Payroll, Assisting applicants, upkeep of applications on a monthly basis

Ensuring all new hire paperwork is completed and filled out and sent to Corporate Office

Scheduling; drug testing, interviews, employee meetings, conference rooms, lunches

Assisting employees with any questions and or with assistance from the Corporate Office

Assisting in resume application process, Assist with all New Hire Orientation, Training, File upkeep

Pre-interview call screening, set up New Hire process and offer letters, Administering/grading pre-employment tests

Setting up Tele-conference training for employees and trainer,

Accounts Payable, Office Supply Inventory, mail distribution, phone coverage,

Monthly Reports / Data Entry (Numerical & Alpha)

Accomplishments:

oAssisting in “start-up” of Southborough facility

oTraining Director of HR & facility manager on Time clock Plus (Payroll)

oTaking on full HR responsibilities due to downsizing within the company and losing HR Director

oResponsible for keeping office supply budget under the monthly amount allowed

oAssisting in Productivity Report, WIP Process in ORACLE

oSafety Committee Chairperson

oAssisted in coordinating annual conference which included; booking hotel rooms for in-state and out-of-state individuals, reimbursements, setting up itinerary of speakers, worked as the main point of contact for collection and track keeping of membership dues owed/paid by the attendees, in person (at reception table) at the conference as well as over the phone.

TEKRA CORPORATION, Westborough/Southborough, MA

4/93 - 02/02 - Receptionist/ Administrative Assistant/Inside Sales Representative

Customer credit checks

Daily Shipping logs

Sample bin coordinator

Pre-Interview calls

Greeting customers

Monthly newsletter

Training of Administrative Assistant in North Carolina (on phone and visit)

Worked with customers on customer orders

Placing orders

Worked with FEDex, UPS & trucking companies to ensure pick-up times

Accomplishments:

oFlew to North Carolina with Binder of procedures I created to train Administrative Assistant

oSafety Committee Chairperson

oSet-up Fire Safety training for all employees

oSet-up CPR Safety training for all employees

oCreated and maintained monthly Newsletter for the Westborough branch

ACHIEVEMENTS:

UMass Medical School, Worcester, MA – 2009

Received Certificate of Achievement for the Administrator Certificate Program

Coursework:

Awarded on June 28, 2009

UMass Medical School, Worcester, MA - 2006

Received Certificate of Achievement for the Administrative Support Certificate Program

Awarded on June 28, 2006

VOLUNTEER WORK

United Way – Massachusetts food drive in conjunction with Simplex Grinnell

REFERENCES AVAILABLE UPON REQUEST



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