Project Office

Donna Baker

Houston, TX ***** 713-***-****

**********.***@*****.***

April 25, 2018

Dear Hiring Manager,

I am currently seeking a challenging opportunity utilizing my accounting, administrative and project management skills to obtain a career in a fast-paced result driven environment. In advance, thank you for your time and consideration.

As demonstrated in the accompanying resume, I was employed with my previous employer over twenty-three years with progressive responsibilities with multiple promotions. My qualifications include 25+ years of professional experience delivering top-notch support in the areas of project coordination, process improvement, executive administrative support, and budget administration. I am an advanced user of Microsoft Office, SAP and Excel, am inherently analytical and possess an impeccable work ethic.

I have accrued over 17 years of experience supporting and interfacing with C Level Executive Management. My budget support and financial accounting background delivers a knowledgeable skill set in variance reporting, expenditure tracking, forecasting, purchase order creation, invoice coding/review, and posting reclass and accrual entries

I have applied my skills and knowledge toward significantly increasing efficiency, identifying / resolving discrepancies and devising strategic plans to promote growth and meet deadlines. To complement this background, I possess dynamic leadership, interpersonal and organizational skills.

As an employee, you will find me to be a driven team player committed to supporting your department in achieving corporate objectives through superior performance. I am confident that I would be a valuable asset to your organization and look forward to interviewing with you in the near future.

Sincerely,

Donna Baker

Donna Baker

Houston, TX 77007 713-***-****

**********.***@*****.*** Linkedin Profile https://www.linkedin.com/in/donna-baker-profile/

Analytical and detail-oriented professional eager to contribute existing administrative, accounting, and project management skills to a rewarding career within a results and deadline driven environment.

Profile of Qualifications

Recognized for project coordination abilities to effectively manage projects and associated budgets, streamline existing operations and significantly increase efficiency within fast-paced environments.

Top-notch organizational abilities with a proven track record of facilitating meetings and steering projects to an on-time completion.

Experienced in managing various financial operations, including budgeting, forecasting, variance analysis, accounts payable, indirect tax, audit support and work order creation.

Proven ability to analyze, troubleshoot and streamline multiple processes using LEAN and other continuous improvement processes.

Dynamic interpersonal skills, instrumental to cultivating positive relationships and maintaining open lines of communication with clients and cross-functional teams.

Property tax administration including payments, rendering, maintaining property transfer data, sales and use tax filing and annual report business license filings.

Core Skills

MS Office Suite (Advanced Excel User), Access

SAP (Advanced User)

SharePoint

Adobe Pro

Concur Travel & Expense

Trusted Relationships

Analytical Problem-Solving

Process Improvement

Project Coordination

Budget Forecasting & Analysis

Variance Analysis

Purchase / Work Order Creation

Invoice Review & Approvals

Reclass and Accrual Entries

Contract Negotiations

Bid Review

Executive Administrative Support

Accounts Payable

Compliance Reporting

Property Tax Administration

Sales and Use Filing and Audit Support

Office / Facilities Administration

Attention to Detail

Quality Control

Key Achievements

Effectively managed departmental projects, tracked project costs/hours, maintained dashboard and held cross departmental collaboration meetings to maintain appropriate communications, resolve issues and ensure projects stayed on target.

Designed and implemented innovative quick reference datasheet to strategically track expenditures by vendor, project, GL engagement, or cost center to increase spend visibility and resolve invoicing issues.

Fulfilled key role as an SAP Super User throughout EP1 and PE1 roll-out; conducted SAP testing and in-depth training for department staff.

Identified a savings opportunity and collaborated extensively with Global Supply Chain to streamline pipe stock JIB process leading to a recovery of $2.1M.

Worked a corporate invoice and cost streamlining special project / steering committee to reduce invoice processing costs and to review software options to better manage business operations.

Departmental HSE representative, attended monthly HSE meetings and coordinated quarterly employee safety meetings.

Revamped seismic records system from a Focus database to an Access database reducing line search time by 70%.

Successfully managed the onsite travel office budget and its staff of four to ensure corporate travel policies were met.

Through invoice and budget variance analysis identified and recovered $140k+ in discrepancies within the Office Administration budget.

Worked together with outsourced Property Tax Consultants to reduce the property tax processing time by 75%.

Successfully drafted and submitted two separate global requests for bids for the on-site travel agency. Assisted with a two-bid review process resulting in the selection of a new global travel agency with a savings of $640,000 to the company.

Donna Baker

5408 Nolda Street, Houston, TX 77007 713-***-**** **********.***@*****.***

Professional Experience

Hess Corporation, Houston, TX 1994-2018

Hess Corporation - Project Coordinator / Accountant II, Tax (05/2005- 02/2018)

Effectively managed all departmental projects, expenses, dashboards and collaboration meetings to meet project deadlines.

Identified and researched routine issues utilizing collaboration with cross functional departments and business partners to resolve issues, elevating highly complex and / or broader issues to the appropriate level.

Responsible for budget administration, forecasting, creating work orders and posting accruals and reclass entries.

Demonstrated a strong attention to detail while maintaining accurate spend records, coding / processing departmental invoices, project expense reporting and ensuring strict adherence to project timelines.

Leveraged organizational abilities to successfully perform various financial operations with utmost detailed precision.

Succeeded in streamlining multiple processes and implementing strategies to significantly increase efficiency.

Established positive relationships with clients; maintained open lines of communication and relayed pertinent information.

Filed state annual reports and managed deadlines and due dates to ensure licenses remained in good standing.

Managed US E&P sales and use and property tax process including payments, rendering and accrual processes.

Hess Corporation - Executive Assistant / Senior Staff Associate - Facility Administration (03/1996- 05/2005)

Delivered high quality support directly to Executive Director of Office Administration, with associated responsibilities including budget management, vendor relations, invoice review, coding and approval.

Event planning, onsite / offsite meetings / conferences, managed calendars, controlled executive floor board room schedules.

Utilized strong organizational abilities to successfully manage $9.5M travel budget; reviewed and approved invoices, tracked expenditures, submitted travel related RFQs, reviewed bids, and negotiated air and hotel contracts.

Successfully managed onsite travel office and its staff of four, managed facility services requests and assisted with office space planning, office moves and closures.

Maintained utmost confidentiality while handling sensitive data and made appropriate policy decisions in director’s absence.

Hess Corporation - Senior Accounting Assistant – Special Projects (05/ 1994- 03/1996)

Fulfilled key role providing support throughout all financial operations, working improvement initiatives, special projects and process non-conformance resolution.

Compiled invoice processing statistics, provided process support, tracked and resolved invoicing issues.

Responsible for managing AFE commitment report updates, as well as reconciliations and accruals.

Analyzed monthly commitment reports for budget variances and reconciliations

Thoroughly reviewed information for accuracy and completeness; identified and resolved discrepancies in a timely manner.

Coded invoices, audited invoice batches for commitment documentation, approval authorities, price verification, and delivery receipt for payment approval and released for posting.

Shell Chemical Company, Houston, Texas 1992-1994

Accounting / Administrative Assistant, Purchasing and Business Processing Group

Provided excellent administrative support to purchasing and business processing group, with associated responsibilities including reconciliation of capital projects, auditing invoices and processing documentation.

Performed in-depth review of accounts to maintain quality control throughout all operations.

Audited invoice payable batches checking for price verification, commitment documentation and approval authorities. Researched and reconciled electronic data kick outs and processed invoices.

Served as Health, Safety and Environmental Committee representative, as well as a member of the Quality Council.

Developed and implemented metrics to measure performance and promote safety.

Professional Development

Lean Program Certification

SAP Advanced User Training

Project Coordinator I & II Courses

Linkedin Profile https://www.linkedin.com/in/donna-baker-profile/

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