Administrative Assistant Manager

Lucy Morcos

***** **** ******** ** *** *** Sugarland TX 77498 409-***-**** ****.******@*******.***

Green Card Holder

PROFESSIONAL SUMMARY

An ambitious professional with a strong background that encompasses diverse aspects of bookkeeping and supplier relations in fast paced corporate environments, plus Top-performing Senior Finance Administrative assistant with 12+ years’ experience. A consistently high level of performance in positions that have required superior analytical and organization skills. Keen ability to maintain a clear perspective of goals to be accomplished.

A pragmatic self-starter who knows how to get results

Work well under pressure, ability to multi-task, Fast Learner, Confidentiality

MS Office, MS Access, MS Excel, MS Outlook, Docusphere, JD Edward

Business and technical writing

PROFESSIONAL EXPERIENCE

Orascom E&C USA INC Houston, Texas

Sr. Finance Administrative Assistant to the CFO September 2014- until now

Provide overall support to the CFO and team in both finance and administrative needs.

Coordinate travel arrangements for both domestic and international travel

Complete credit applications as requested by Procurement

Monitor D&B creditworthiness and notifying management of any credit issues

Organize and maintain system of corporate records, tax compliance matrices and checklist, and pertinent tax documents

Assist with accounting month end closing and cost reports by compiling journal entries, adding pertinent vendor / invoice details, matching journal entries to supporting documentation and verifying the completeness of journal entry packages

Applying payments through Oracle JD Edward

Work closely with Human Resources to coordinate travel for the Finance team

Work with other departmental members to help facilitate standby letter of credits and extensions

Respond to general inquiries regarding corporate records, tax reports, credit applications, and standby letter of credits

Processing accounts and incoming payments in compliance with financial policies and procedures

Performing day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data

Reviews all invoices for appropriate documentation and approval prior to payment.

Prints and obtains signatures on all accounts payable checks.

Distributes signed checks as required

Acts as liaison between corporate and branch accounts payable departments.

Answers all vendor inquiries.

Maintains all accounts payable reports, spreadsheets and corporate accounts payable files.

Assists corporate financial officers and branch personnel as necessary.

Prepares analysis of accounts, as required.

Maintaining filling system

Orascom Construction Industries

Construction contractor active in emerging markets. Also produce and export nitrogen- based fertilizer.

Office Manager January 2009 - February 2013

Hired, trained and supervised 4 secretaries within department

All duties as Senior Secretary, see below

Promoted due to seniority, loyalty and high quality of work

Senior Secretary January 2007 – December 2008

Adhered to use of electronic filing system to track physical location of important documents in office

Managed travel up to 5 trips/month for Treasurer and incoming visitors; coordinate with travel agency to obtain travel itineraries, hotel reservations, visas, and travel contacts

Used MS Excel to write reports on currency rates, labor rates, etc. daily

Wrote departmental documents including HR reports, new employee announcements, etc.

Review and revise any transfers (currency exchanges, bank transfers, etc.) prior to presenting to manager; follow up on any discrepancies or missing information

Arranged weekly team meetings (20 people) including catering, materials preparation, etc.

Supported Treasurer’s in management of documents including Visas, expense reports, business trips

Promoted due to dedication, hard work and exceeding expectations

Secretary January 2005 – December 2006

Screened all incoming mail for manager

Adhered to use of electronic filing system to track physical location of important documents in office

Initiated and implemented email distribution of quarterly reports saving resources (paper and messenger time for delivery)

Used MS Word and MS Excel to write reports on currency rates, labor rates, etc. on daily basis

Managed office supplies

Supported Group Corporate Treasurer in managing all office and travel needs, Treasurer reports to CFO

Receptionist June 2004 – December 2004

Answered up to 30 phone calls per day

Welcomed guests coming for meetings including board member, contractors, etc.

Arranged weekly team meetings (20 people) including catering, materials preparation, etc.

Filed, printed and prepared presentations for management

Hired, trained and supervised 4 messengers to carry out duties for the team t

Coordinated 12 receptionists’ breaks and work schedules ensuring that all 10 floors were adequately staffed throughout the day

EDUCATION

MS Office Certification, IBM March 2004

Bachelors, Business Administration 2003

Cairo University, Egypt

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