Accounting Sales
Resume:
RAMIRO TAVARES
**********@*****.***
Professional Profile
Accomplished Financial Executive with solid and progressive experience in all facets of accounting, financial management, operations management, and executive leadership. Highly skilled in collaborating with all members of the organization to achieve business and financial objectives. Instrumental in optimizing cash flow, streamlining financial processes, enhancing productivity levels, introducing process improvements, and implementing technology solutions. Bilingual fluency in Spanish
Accomplishments & Promotions
During my 18+ years at SK&A:
oI was promoted over 10 times
oEarned “Employee of the Month” Honors – 7 Different Months (until ineligible)
oEarned “Employee of the Year” – 1994
oEarned my MBA while working Full Time (3.77 GPA)
At JWilliams:
Help secured a $1M line of credit from Capital Group in Texas.
oGenerated a 3-Year Plan which included a payback period for the capital group with a generous return
Started the Franchising Division for JWilliams Staffing additional revenue of 15% to Holding Company
oSet up Holding Company and franchise company financials, policies & procedures
oEstablished first franchisee payroll and financial & reporting processes
Built the system to bill supporting hours to each franchisee depending on hours billed per week
At Transworld:
oInstituted a monthly Profit/Loss by customers, region and product line (more insight into who & where the revenues streams came from)
oMonthly Productivity Reports for CSR Team
oIncrease productivity by 15-20% by showing Management which shipments/customers were not making a decent margin (Reallocation of resources to more profitable clients)
oIncreased cash on hand by 3X within the first year
Refine credit policies and used “Freight Cashier Hold” on accounts over 70 days old
Set Credit Limits on customers with existing terms, anything past their terms had to be paid before shipments were released
Decreased DSO from 72 days to 35 days
oCorrected a $240K deferred revenue on the balance sheet that had been carried for the past three years
oRevenues/Expenses were not being classified correctly which resulted in inaccurate financials
Developed a process in the CSR departments where they had to classify their invoices for each shipment before they were able to continue booking shipments and also billing our customers more rapidly
Billings to costumers increased by 10 days (faster billing = faster collections)
At ADG, Inc.:
oNew Accounting System Integration: QuickBooks to Xero Accounting System (online platform)
oDeveloped New Monthly/Quarterly Financial Reporting Procedure
oDeveloped Order Process System
oEliminated 30% error rates and set procedures in place
oPolicies & Procedures for Accounting/Finance Departments
Professional Background
KND Legal Consulting LLC./Accounting Principals Irvine, CA (09/2016 – Present)
We provide legal, HR, finance, accounting consultation and support.
Consultant
Financial Reporting
oPolicies & Procedures
oFinancial Package – including Editorial to Board or President/Owner
oReconciliations & Corrective Action to General Ledger
oBudgeting Process
oSales Commissions/Compensation Plans
oInsurance (WC & Liability) Renewals and Audits
oForensic Accounting
oDue Diligence
oRevenue Recognition and Customer Contracts
oCAM Reconciliations
oLease Amortization and Reconciliation
Treasury
oPolicies & Procedures (Check & Balances)
oDisbursements
oAudit Vendor Accounts
oCash Management and Forecasting
oCredit Card Expenses and Audit
ADG, Inc. Irvine, CA (03/2016 – 09/2016)
Management group that manages clinics that specialize in animal dermatology. We have ten U.S. based full time clinics and to round out the needs of our clients, our doctors also travel to 29 satellite clinics across the US, Australia and New Zealand.
Controller
Accounting and Finance:
Collaborated with the CEO to manage all financial and operational activities
Prepared intercompany receivables/payables entries
Responsible for hands on management and coordination of monthly Financial Reporting and Financial Analysis
Responsible for cash flow management, financial reporting, accounting, and General Ledger functions
Ensured the accuracy and integrity of all financial transactions
Quarterly Production Reports for Veterinarians (Profit Sharing)
Recruit, train, supervise, and evaluate accounting department staff
Design, establish, and maintain an organizational structure to effectively accomplish the departments goals and objectives (established an Accounting Policies & Procedures Manual)
Operations
Manage annual operating budget & Analysis versus Month/Year/Quarter
Supervise monthly and quarterly assessments and forecasts of organization's financial performance against budget, financial and operational goals. Oversee short and long-term financial and managerial reporting
Manage day to day processing of accounts receivable and payable using QuickBooks (now Xero), producing reports as requested
Managed Conversion from QuickBooks to Xero (online) Platform
Transworld Shipping (USA) Inc. Long Beach, CA (08/2013 – 10/2015) (Layoff)
Transworld Shipping is one of the largest NVO carriers in the International Trade Lane and a brand name as a logistics and distribution full service provider.
Corporate Controller/Director of Operations
Accounting and Finance:
Collaborate with the General Manager to manage all financial and operational activities
oDirect and Coordinate Monthly Financial Reporting and Financial Analysis
Instituted a monthly Profit/Loss by customers, region and product line (more insight into who & where the revenues streams come from)
Manage cash flow management, financial reporting, accounting, and general ledger functions
oIncreased cash on hand by 3X within the first year
Refine credit policies and used “Freight Cashier Hold” on accounts over 70 days old
Set Credit Limits on customers with existing terms, anything past their terms had to be paid before shipments were released
Decreased DSO from 72 days to 35 days
Ensured the accuracy and integrity of all financial transactions
oCorrected a $240K deferred revenue on the balance sheet that had been carried for the past three years
Compiled reliable data for the annual corporate tax filings (multiple states), which included effective internal controls
oRevenues/Expenses were not being classified correctly which resulted in inaccurate financials
Developed a process in the CSR departments where they had to classify their invoices for each shipment before they were able to continue booking shipments and also billing our customers more rapidly
Billings to costumers increased by 10 days
Introducing cost control measures that significantly enhanced profitability
oMedical/Dental Premiums, Corporate Cell Phone plans and CPA firm costs were reduced by 10-15% annually
Process Semi-Monthly Payroll (Paychex but now ADP)
Monthly Productivity Reports for CSR Team
oIncrease productivity by 15-20% by showing Management which shipments/customers were not making a decent margin (Reallocation of resources to more profitable clients)
Recruit, train, supervise, and evaluate department staff
Design, establish, and maintain an organizational structure to effectively accomplish the departments goals and objectives
Human Resources
Maintains employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management
Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organization at hearings
Operations
Develop and manage annual operating budget
Supervise monthly and quarterly assessments and forecasts of organization's financial performance against budget, financial and operational goals. Oversee short and long-term financial and managerial reporting
Manage day to day processing of accounts receivable and payable using QuickBooks, producing reports as requested
JWILLIAMS STAFFING, INC., Irvine, CA (09/2011 –11/2012)
JWilliams Staffing, Inc. is a niche staffing firm that serves real estate builders and leasing management companies in California, Arizona, Nevada, Colorado and Texas.
Vice President, Finance
Responsible for coordinating, maintaining, controlling and reporting the financial position of the Company
Monitored procedures and recommended improvements, participated in establishing and implementing major goals and objectives, and served as a resource in all aspects of accounting
oLead the Annual Budgeting process and also worked with Sales Managers on quarterly sales projections
Ensured accurate recording and reporting of financial transactions
Responsibilities included: budgeting, general ledger, accounts receivable and payable, payroll, fixed asset management, cash flow, human resources, insurance, financial statements
Weekly and Quarterly payroll tax filings with CA, TX, NV and AZ, W2 reporting to IRS and employees.
Help secured a $1M line of credit from Capital Group in Texas
oGenerated a 3-Year Plan which included a payback period for the capital group with a generous return
Manage Bank Debt Covenants & Line of Credit
oWeekly percentage of receivables
Set up holding company and franchise company financials, policies & procedures
Established first franchisee payroll and financial and reporting processes
Built the system to bill supporting hours to each franchisee depending on hours billed per week
SK&A INFORMATION SERVICES, INC., Irvine, CA (1992-03/2011)
SK&A is a database company with emphasis in contact information of professional healthcare providers in the United States. SK&A was acquired by the Cegedim group in 2010.
Vice President, Finance & Accounting (2006-2011)
Collaborated with the Executive Team on managing all financial and operational activities.
Handled cash flow management, financial reporting, accounting, and general ledger functions.
Ensured the accuracy and integrity of all financial transactions.
Compiled reliable data for the annual audit, which included effective internal controls.
Introduced cost control measures that significantly enhanced profitability.
Supported the acquisition and achieved cash reserves of over $2M.
Coordinated sales tax VDAs in NY and NJ as well as reduced potential liability by $400K in 2010.
Performed due diligence upon the sale of the company to Cegedim SA, a French multi-national company.
Director, Accounting (2003-2006)
Provided leadership and direction to accounting, financial stewardship, and financial reporting initiatives.
Oversaw general ledger activity including account analysis and reconciliation, journal entries, and closing.
Ensured credit risk was minimized and aligned with business objectives and achieved targets.
Played a key role in achieving 1% annually in bad debt expense.
Imparted guidance on GAAP compliance and produced timely financial results.
Maintained accountability for the proper timing and application of revenue recognition rules.
Reviewed monthly/quarterly account reconciliations and other documents to ensure compliance.
Completed Federal and State tax reporting requirements including income, property, sales and use, payroll, and other local taxes.
Assisted Corporate Tax, Treasury, and Risk departments in addressing tax related issues and meeting reporting requirements.
Controller (2001-2003)
Spearheaded all aspects of financial management, accounting, budgeting, cash flow management, and treasury management.
Led efforts to develop and implement accounting procedures that complied with GAAP standards.
Supervised the development of monthly, quarterly, and annual financial statements that aided in business decision-making processes.
Directed accounting functions involving general ledger activity, accounts receivable, accounts payable, payroll, and budget management.
Served as a key member of the executive team charged with process improvement and executive leadership.
Managed fixed asset accounting and reporting initiatives.
Led collections activities and reduced outstanding accounts receivable levels.
Executed talent acquisition and recruiting associated with the top-performing team.
Played a key role in tax functions as well as special projects.
Assistant Controller (1999-2000)
Formulated the Business Plan and Proposal for HealPubs.com, a subsidiary of SK&A.
Collaborated with E&Y Auditors during annual audit.
Maintained responsibility for general ledger activity, prepaids, accruals, commission payments/advances, and bonus programs.
Developed a Sales Quota Tracking report to monitor sales representatives’ monthly and annual performance.
Performed month-end closing with a 92-page monthly financial package.
Early tenure within the company includes Senior Financial Analyst (1998-1999); Financial Analyst (1997-1998); Accountant II (1996-1997); Accountant I (1995-1996); Junior Accountant (1994-1995); Bookkeeper (1993-1994); Research Associate & Special Project Specialist (1992-1993)
Cigar Oasis, Aliso Viejo & Rancho Santa Margarita, CA (10/01-04/06) (Part time)
Two retail locations selling premium cigars and smoking lounge.
Controller & General Manager (2001-2006)
Responsibility for general ledger activity, accounts payable, accruals and financial reporting.
Scheduling, Inventory control & point of sale system
Filing of Sales Tax, Tobacco Tax and Property Tax returns
Education & Credentials
Master of Business Administration – University of Phoenix (2000)
Bachelor of Arts in Business Administration – California State University, Fullerton (1993)
California Real Estate License, Realtor – State of California (2005)
Technical Skills
Quicken, QuickBooks Pro, Lotus Notes, Goldmine, Platinum, MAS 90, Peachtree, Sage Pro (SBT) Accounting Systems, Microsoft Office Suite (Word, Excel, PowerPoint and Access), F9 Reporting System, ADP, Paychex, ABD Ultra Staff & BackOffice (Scheduling and payroll system), Xero (web based accounting system), Concur and Lawson ERP
Speak/Read/Write Spanish
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