Executive Assistant/Office & HR Manager

Katsiaryna Tsikhanchuk +971*********

**********.**********@*****.***

Nationality: Belarusian

UAE driving license: Yes

Dubai, UAE

Summary of qualifications

7+ years of solid experience in Office Management, HR & Admin operations, C-level management support/business support, Translation/Interpretation.

Dedicated and focused; able to prioritize and complete multiple tasks and follow through to achieve project goals.

Analytical, problem solving and decision making skills; excellent organizational and coordination skills.

Highly motivated and results-oriented professional with the ability to plan ahead and carry out the tasks of different complexity on time and within budget.

Professional Experience

12/2016 – 2/2018 Seal Advisory Services FZ LLC Dubai, UAE

Office Manager/Executive Assistant to CEO

Provided exceptional support to the CEO, managers and co-workers, which increased overall efficiency.

Optimized the calendar of the CEO what helped him to be more productive.

Organized and coordinated office procedures (office design, etc.), operations and resources to make easy organizational effectiveness.

Created and maintained the human resource information system and employee database.

Responsible for HR operations (recruiting, orientation, policies, visas, insurances, etc.)

Managed projects and conducted secondary researches.

Enquired knowledge in legal documentation while working at the project for our Singapore office.

Carried out, analyzed Real Estate new business opportunities, and produced clear summaries.

Partly responsible for the business set up in DMCC Free Zone (business set up, license amendment, opening bank accounts, etc.) as one of the particular portfolio of our clients.

Managed the company properties (looking after our offices/flats, searching new tenants, preparing leasing agreements, etc.).

02/2016 – 12/2016 Binani Cement Factory LLC Dubai, UAE

Executive Assistant to Managing Director

Managed the calendar of the Managing Director, arranged complex travel plans, itineraries and agendas.

Oversaw the work of clerical and other administrative departments, made sure that everything is in place for the office to function smoothly.

Served as the primary point of contact for internal and external constituencies on all matters pertaining to the Managing Director.

Attended meetings and prepared MOMs; represented the MD by attending meetings in the MD absence, speaking for the MD;

Prepared correspondence, reports and presentations for Board meeting and general meetings.

Handled expenses reports, invoices and LPOs.

Managed special projects e.g. the company branding, advertisement.

Provided backup support to other departments, which was highly admired by the Managing Director.

01/2013 – 02/2016 Metalloinvest Logistics DWC-LLC Dubai, UAE

Office Manager/Executive Assistant to CEO

Oversaw whole HR circle (recruitment of new staff, orientation process, personnel training and benefits, visas, insurance, etc.); provided HR advice and support to managers and employees.

Responsible for on-going management of accommodation and transport.

Ensured that the licenses and the various official documents are valid and tracked; handled office expenses and responsible for company vehicles’ registration and renewals.

Supervised all administrative staff (receptionist, drivers, etc.).

Managed all business travel logistics (air tickets booking, hotels reservations, transfers, etc.).

Arranged and coordinated events (corporate parties, entertainment for VIP guests etc.).

09/2009 – 12/2012 BelEuroTour Minsk, Belarus

Interpreter/Sales Manager

Provided interpretation and translation assistance related to documentation preparation, interviews at the embassy and upon the arrival of delegations and foreign tourists.

Assisted the tourists to pick up the tour tailored to their needs and financial situation.

Responsible for all the communication with the Italian agency on mutual trips and conferences organized on the territory of the Republic of Belarus.

Education

BA in Linguistics, Minsk State Linguistic University, Minsk, Belarus

Majored in: Italian, English, Linguistics, International Relations 2004 – 2009

Pimlico Academy, London, UK

Business English Course 06/2008 – 08/2008

Additional Information

Languages:

English

Italian

Russian

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