Executive Assistant Project Management
Resume:
Marielle Zumbado
San Francisco, CA
Contact
****.*******@*****.***
Education
M.B.A., Norwich University, VT
oConcentration in Project Management
(expected graduation/completion June 2018)
B.A., Women’s Studies
Humboldt State University, CA
Skills
MS Office, Adobe Suite, Photoshop,
Final Cut (Editing Software) Maya (Animation Software)
Other
Bilingual (Spanish and English)
Experience
Executive Analyst for Strategic Development (contract)
UCSF Health - Strategic Development Department, Brisbane, CA October 2017 - current
Analyze and conduct research to prepare data for internal projects as well as external joint ventures and affiliates
Responsible for reviewing proposals for all new projects and make sure all details match the agreed upon contracts
Simplified and organized all details for special events and receptions, work with outside vendors and budgets
Manage 3 VP’s heavy calendars and schedule internal and external meetings and coordinate all meetings details. As well as prepare all visuals and presentations
Established a relationship with purchasing to reconcile invoices, prepare and process expense reports, reimbursements, record minutes and run errands as needed as well maintaining confidentiality of all communications and documentation
Executive Analyst for Pediatric Administration (contract)
UCSF, Benioff Children’s Hospital San Francisco, CA April 2017 - September 2017
Provide executive administrative support to 3 directors and 12 of their direct reports
Responsible for policy and procedure index projects, as well as data entry, spreadsheet organization and dashboard data aggregation
Manage 3 director’s heavy calendars and schedule meetings
Responsible for running biweekly payroll as well as
Coordinate interviews for incoming applicants
Coordinate video conference meetings with internal staff and outside providers as well as coordinate events and receptions
Prepare and process expense reports, record minutes and run errands as needed
Executive Assistant to CEO (contract)
Center for Youth Wellness, San Francisco, CA Dec 2017 - Feb 2017
Worked with development and marketing teams to organize media appearances, fundraising events and speaking engagements for CEO
Prepare and process expense reports and run errands as needed
Manage CEO’s heavy calendar, schedule meetings and handle all logistics for speaking engagements
Organize and prepare all travel (domestic and international)
Record minutes for board meetings as well as internal senior leadership meetings
Executive Assistant / Project Manager
Seneca Family of Agencies, San Francisco, CA Aug 2013 - Dec 2017
Provided executive administrative support to the Executive Director, 5 Directors and 22 members of the management team
Achieved 30% improved compliance as project leader of a yearly compliance project “San Francisco Wraparound Fidelity Index Project (SFWFI)”
Responsible for coordinating all Seneca and SF County Placement and Review Committee meetings, to ensure all social workers met recommendations for their clients in a timely manner
Executed and coordinated client meetings, events and tours, including coordinating meals
Designed and edited presentations and promotional materials, and organized all notes and graphic design elements
Collaborate with HR to organize interviews for incoming applicants
Health Service Specialist
Planned Parenthood Mar Monte, Bakersfield, CA May 2011 - May 2012
Worked up patient’s charts prior to being seen by provider as well as made appointments, record releases, prepared billings and archived patient charts
Prepared paperwork for patients and participated in health education
Art Teacher and Science Teacher’s Assistant
R.O.C.K. (Real Options for City Kids), San Francisco, CA August 2010 - May 2011
Oversaw the R.O.C.K. art program which consisted of supervising staff, selecting children for admissions and teaching art fundamentals for grades 3rd – 5th
Organized 1st annual R.O.C.K. student art gallery
Tutored children with homework and participated in other physical education activities
Administrative Assistant to CEO
The Tumori Foundation, San Francisco, CA Oct 1998 – Dec 2007
Provided executive administrative support to the CEO, assistant director and office manager
Oversaw and scheduled CEO’s calendar, coordinating business meetings and appointments
Oversaw front office clinic, greeted patients/visitors, record releases, prepared billings, handled new patient referrals and archived patient charts
Responsible for maintaining files, and all database entry
Transcribed operative reports, which explained results of surgery performed
Organized and designed all presentations in PowerPoint and Photoshop
Coordinated and supervised visual field and auto-refractor testing
Designed two posters for Eye Cancer Research Symposium in 2004, consisting of DHC articles, patient pictures and poster format
Prepared and processed expense reports and run errands as needed
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