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Executive Assistant Project Management

San Francisco, California, United States
April 17, 2018

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Marielle Zumbado

San Francisco, CA




M.B.A., Norwich University, VT

oConcentration in Project Management

(expected graduation/completion June 2018)

B.A., Women’s Studies

Humboldt State University, CA


MS Office, Adobe Suite, Photoshop,

Final Cut (Editing Software) Maya (Animation Software)


Bilingual (Spanish and English)


Executive Analyst for Strategic Development (contract)

UCSF Health - Strategic Development Department, Brisbane, CA October 2017 - current

Analyze and conduct research to prepare data for internal projects as well as external joint ventures and affiliates

Responsible for reviewing proposals for all new projects and make sure all details match the agreed upon contracts

Simplified and organized all details for special events and receptions, work with outside vendors and budgets

Manage 3 VP’s heavy calendars and schedule internal and external meetings and coordinate all meetings details. As well as prepare all visuals and presentations

Established a relationship with purchasing to reconcile invoices, prepare and process expense reports, reimbursements, record minutes and run errands as needed as well maintaining confidentiality of all communications and documentation

Executive Analyst for Pediatric Administration (contract)

UCSF, Benioff Children’s Hospital San Francisco, CA April 2017 - September 2017

Provide executive administrative support to 3 directors and 12 of their direct reports

Responsible for policy and procedure index projects, as well as data entry, spreadsheet organization and dashboard data aggregation

Manage 3 director’s heavy calendars and schedule meetings

Responsible for running biweekly payroll as well as

Coordinate interviews for incoming applicants

Coordinate video conference meetings with internal staff and outside providers as well as coordinate events and receptions

Prepare and process expense reports, record minutes and run errands as needed

Executive Assistant to CEO (contract)

Center for Youth Wellness, San Francisco, CA Dec 2017 - Feb 2017

Worked with development and marketing teams to organize media appearances, fundraising events and speaking engagements for CEO

Prepare and process expense reports and run errands as needed

Manage CEO’s heavy calendar, schedule meetings and handle all logistics for speaking engagements

Organize and prepare all travel (domestic and international)

Record minutes for board meetings as well as internal senior leadership meetings

Executive Assistant / Project Manager

Seneca Family of Agencies, San Francisco, CA Aug 2013 - Dec 2017

Provided executive administrative support to the Executive Director, 5 Directors and 22 members of the management team

Achieved 30% improved compliance as project leader of a yearly compliance project “San Francisco Wraparound Fidelity Index Project (SFWFI)”

Responsible for coordinating all Seneca and SF County Placement and Review Committee meetings, to ensure all social workers met recommendations for their clients in a timely manner

Executed and coordinated client meetings, events and tours, including coordinating meals

Designed and edited presentations and promotional materials, and organized all notes and graphic design elements

Collaborate with HR to organize interviews for incoming applicants

Health Service Specialist

Planned Parenthood Mar Monte, Bakersfield, CA May 2011 - May 2012

Worked up patient’s charts prior to being seen by provider as well as made appointments, record releases, prepared billings and archived patient charts

Prepared paperwork for patients and participated in health education

Art Teacher and Science Teacher’s Assistant

R.O.C.K. (Real Options for City Kids), San Francisco, CA August 2010 - May 2011

Oversaw the R.O.C.K. art program which consisted of supervising staff, selecting children for admissions and teaching art fundamentals for grades 3rd – 5th

Organized 1st annual R.O.C.K. student art gallery

Tutored children with homework and participated in other physical education activities

Administrative Assistant to CEO

The Tumori Foundation, San Francisco, CA Oct 1998 – Dec 2007

Provided executive administrative support to the CEO, assistant director and office manager

Oversaw and scheduled CEO’s calendar, coordinating business meetings and appointments

Oversaw front office clinic, greeted patients/visitors, record releases, prepared billings, handled new patient referrals and archived patient charts

Responsible for maintaining files, and all database entry

Transcribed operative reports, which explained results of surgery performed

Organized and designed all presentations in PowerPoint and Photoshop

Coordinated and supervised visual field and auto-refractor testing

Designed two posters for Eye Cancer Research Symposium in 2004, consisting of DHC articles, patient pictures and poster format

Prepared and processed expense reports and run errands as needed

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