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Executive Assistant Office

Location:
Mooresville, North Carolina, United States
Posted:
April 17, 2018

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Resume:

Renee Barrett

704-***-**** ac4550@r.postjobfree.com

PROFESSIONAL SUMMARY

Detail-oriented Executive Assistant with extensive experience supporting senior executives in corporate environments. Organized and efficient with 5 years supporting top-tier executives in the automobile industry.

PROFESSIONAL EXPERIENCE

Hendrick Automotive Group, Charlotte, NC August 2015 - Present

Executive Assistant

Managed the VP of Consolidated Dealership Accounting day to day calendar, emails, coordinated travel arrangements and the pre-planning of trips.

Scheduled and ran multiple meetings per day using Telepresence and WebEx.

Provided administrative support for the Charlotte Consolidated Accounting Office of 125 + employees, in unison with my duties to the VP.

Managed external contacts for the VP and kept track of periodic communication needed for priority contacts.

Greeted visitors entering the office, determined the nature of the visit and directed them to the appropriate destination.

Reconciled travel expenses for 6 Regional Controllers for reimbursement.

Assisted with team building initiatives and overall support for the office maintenance of organizational culture and employee morale.

Managed all vendor service s for the office to decrease costs to the organization.

Distributed company and office wide announcements, booked conference rooms and coordinated catering for all staff gatherings.

Located an attached appropriate files/emails to incoming correspondence requiring replies.

Frequently used word processing, spread sheets, database and presentation software.

Developed and maintained a nation-wide directory of dealerships, key management and accounting office personnel.

Coordinate monthly dealer visits, office special events and other employee morale functions.

Created and maintained multiple filing systems.

Worked with corporate personnel monthly on multiple community service initiatives for Hendrick Cares.

Rick Zoerb Ford, Cedartown, GA July 2014 – July 2015

Executive Assistant

Managed the owners calendar, emails, coordinated travel to the dealership in Georgia and the pre-planning of trips.

Managed manufacture contacts for the owner and scheduled weekly and monthly meetings to ensure all manufacture goals were being met.

Assisted with set-up and maintenance of CDK software for day to day business.

Set-up approved vendor list and managed ordering of office supplies while in Georgia.

Directed administrative functions for the owner, general manager and other key managers.

Supported the accounting office in setting up new hires and their access to CDK.

Maintained and updated employee access to the various portals within CDK.

Assisted with DMV paperwork for customers within North Carolina.

Researched, proposed and assisted in the set-up of an employee benefits provider for employees. The vendor provided payroll, insurance, disability and other programs for employees.

Managed building maintenance projects by acquiring proposals and hiring the appropriate contractor for the specific need.

Set-up new hire procedures to include pre-hire background and drug testing by an outside vendor.

Organized and managed grand opening for the dealership. Arranged catering, entertainment, radio broadcasts, signage and contests for visitors.

Worked remotely from NC in the day to day operations of the dealership. Submitted daily reports and analysis to the owner and manufacturer.

Assisted with many personal requests from the owner for his home life and family to include shopping, banking and child care.

Lake Norman Infiniti & Hyundai and Fort Mill Hyundai,

Cornelius, NC March 2012 – July 2014

Executive Assistant

Managed daily calendar, emails, and travel for the managing partner, Rick Zoerb.

Pulled various reports for the 3 dealerships for review in the daily meetings.

Distributed office wide announcements to the general managers and other key management within the dealerships.

Coordinated dealerships special events throughout the year to include monthly luncheons, manufacture events, and holidays.

Dealership representative to the community for various events and fund raisers.

Maintained the financial statements for the 3 dealerships.

Managed the Infiniti dealership according to top tier dealership program. This included overseeing employee attire, guest lobby services, correct interior design and décor and proper placement of vehicles in the showroom and sales lot.

Used word processing, spread sheets, database and presentation software.

Researched, proposed and managed vendor services for the dealerships.

Provided personal support to Mr. Zoerb and his family to include errands, child care, shopping and banking.

EDUCATION

Certificate in Medical Transcription, AUGUSTA TECHNICAL COLLEGE

Augusta, GA, September 1996 - November 1996

Completed core classes and courses towards Bachelor’s Degree-Early Childhood Education, AUGUSTA COLLEGE

Augusta, GA, September 1986 – May 1988

Completed core classes and courses towards Bachelor’s Degree-Early Childhood Education, GEORGIA SOUTHERN COLLEGE

Statesboro, GA, September 1985 – May 1986

ADDITIONAL SKILLS

Excellent communication skills

Advanced MS Office Suite Knowledge

Results oriented

Resourceful

Self-directed

Dedicated team player

Strong interpersonal skills

Pleasant demeanor

Event planning

Advanced clerical knowledge

Accurate and detailed

Conference planning

Excellent planner & coordinator

Schedule management

Critical thinker

Filing and data archiving

Project planning

Trustworthy and reliable

References available upon request.



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