Administrative Assistant Data Entry
Resume:
JEANNE-MARIE ANSAH
Apt. ****
Atlanta, GA 30326
Email: ******.******@*****.*********:******.******@*****.***
(T) 646-***-****
EXPERIENCE
PITNEY BOWES, New York, NY Mar 2016 – Jan 2018
Executive Administrative Assistant
●Provided administrative support to several executives which included 2 SVP’s, Senior Managers and their teams within the Consumer & Merchant Solutions Department and Product Management Department
●Coordinated department meetings; arranged the use of conference rooms by ordering breakfast/lunch in preparation for meetings and setting up for teleconferences; assisted with preparation of meeting materials for executives
●Maintained confidentiality and professionalism in handling sensitive and confidential information and documents with prudence and care
●Served as a liaison and main contact to colleagues within the organization as well as to clients outside of the company
●Coordinated schedules, made appointments, managed executive calendars in Outlook and established agendas
●Arranged and coordinated business travel frequently (both domestic and international). This included air reservations, creating travel itineraries, hotel reservations and car reservations
●Managed and administered Travel & Entertainment expense reports for senior staff using Concur and Certify software; produced monthly reports for internal clients; responsible for processing monthly client invoices, purchase orders and client contracts using SRM software
●Ordered and maintained office supplies by replenishing inventory
●Provided back-up support for co-workers as needed; contributed to team efforts by accomplishing related results and actively supported group goals
●Developed a social calendar and organized various inter-departmental events
●Performed HR functions by providing assistance in the onboarding of new employees; assisted with inputting data entry into the HR Management system and listing of job vacancies within the departments
SUDLER & HENNESSEY, New York, NY Oct 2011 – Jan 2016
Executive Assistant /Operations & Account Services
●Provided admin support to Division Heads including 1 EVP and 5 SVP’s within Operations and Account Services department
●Prepared, organized and managed all department files and correspondences and memos; prepare facility reports
●Maintained confidentiality and professionalism in handling sensitive and confidential information and documents with prudence and care
●Processed weekly timesheet/payroll for hourly freelancers; managed ad-hoc duties and projects as assigned
●Scheduled and organize meetings, conference calls, and appointments; managed preparation of materials for executive level meetings, conferences
●Performed administrative duties such as filing, scheduling, calendar management; coordinate travel arrangements (both domestic and international) including air reservations, scheduling options, hotel reservations, and car rental reservations
●Managed and administered Travel & Entertainment expense reports for senior staff; produced monthly reports for internal and external clients; researched and analyzed information and prepared reports as appropriate; performed light bookkeeping and data entry
●Served as the liaison/coordinator for special projects or work groups; planned and coordinate departmental events
GAMMA INTERNATIONAL GROUP, New York, NY Dec 2008 - Sep 2011
Office Manager/Operations
●Implement a variety of routine to complex processes and procedures to maintain smooth functioning office
●Manage ad-hoc and multiple projects simultaneously; create/update statistical reports and performance metrics
●Coordinate activities of real estate investment advisors, project managers, field staff and consultants
●Developed and maintain project filing system, database and client tracking system; review files and records related to assigned activities; coordinate and conduct follow-up action items on real estate properties
●Perform HR functions including payroll processing and expense reports; perform light bookkeeping and data entry including billing and coding; prepare contracts and invoice payments of office equipment and supplies
●Coordinate and schedule meetings and appointments, arrange conference calls and travel plans
BLUE MAN PRODUCTIONS, New York, NY Aug 2007 - Oct 2008
Operations/Facilities Assistant
●Provided admin support to Operational department heads and coordinated execution of special projects
●Handled administrative tasks including phones, meetings, filing, faxing, supplies and travel itineraries
●Generated expense reports, processed invoices, maintained filing system and client database
●Coordinated service requests from the Blue Man Productions general community
AMERICAN INTERNATIONAL GROUP, INC., New York, NY Jan 2003 - Jul 2007
Transatlantic Reinsurance Company
Financial Accounting Analyst/Assistant
●Analyzed, reviewed and reconciled accounts with corporate accounting division
●Coordinated department billings and payments with internal cash management office
●Generated expense reports; provided journal entries, coding invoices and data input
●Assisted with budget development and research projects as needed
GUNNER GROUP, INC., New York, NY Oct 1997 - Dec 2002
Financial/Operations Analyst
●Maintained financial operation of firm including budget preparation and administration, accounting, monthly closing of books of record, account reconciliation and journal entry adjustments
●Prepared monthly, quarterly and annual reports forecasting business activities and financial position of division
●Developed financial statements and monthly operating costs; generate weekly expense reports including accounts payable and accounts receivable processing
●Reviewed and maintained reconcile G/L accounts; journal entries, data input, account filing
●Assisted with payroll and petty cash management and coding invoices
●Assisted with strategies to acquire and develop commercial and residential properties
●Dispatched contractors to various job sites
EDUCATION
A.Philip Randolph Campus High School
New York, NY (June 1996)
New York University, New York, NY
Communications/Economics
Dean's List 1997 -1998
Recipient, Student Achievement Award
Business Students Association
COMPUTER
Proficient in Microsoft Office applications, Concur and Certify (Travel & Entertainment Expense Software), SRM (Supplier Relationship Management Software), Quickbooks, SUN and SAGE (Accounting Software)
ADDITIONAL
Enjoy traveling, reading, and volunteering for non-profit organizations
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