Administrative, Executive, Legal Assistant

Seeking a challenging position in a fast-paced environment. Allowing me too effectively utilize and

maximize my skills acquired and learnt from many years as an Administrative Assistant, Executive

Assistant, Legal Secretary, Legal Assistant and Paralegal that will lead to a long lasting positive position.

QUALIFICATIONS

● Working knowledge legal concepts, business processes, Real Estate, Corporate, M&A and

Medical terminology

● Ability to prioritize and coordinate a variety of tasks with accuracy, detail and timeliness

● Strong interpersonal/communication and organization skills, verbal and written; a high degree

of organization, strong multitasking skills.

● Capable of researching and coordinating detailed data and work on office projects.

● Experienced in working effectively with professionals as well as corporate management

and interaction with medical experts, doctors, plaintiff(s), defense counsel, court personnel,

insurance agents, adjusters, vendors, and clients etc.

● Adapts to new procedures, functions and thrives well under pressure, a great problem solver,

reliable, dedicated and a self –starter, ambitious, motivated goal-oriented, an outstanding work

ethic who works well as a team player or independently.

● Eagerness to learn and excel with pride in accomplishing a job with a continuous thirst for

knowledge, skills, information and challenges.

CAREER EXPERIENCE

Practice Areas: Labor and Employment, Real Estate, Finance/Financial Services, Mergers & Acquisitions, Construction, Trucking and Transportation, Insurance, Products Liability, Healthcare and Medical Malpractice, Workers Occupational Illness, Toxic Environmental Tort, Workers’ Compensation/Personal Injury/Work Place Safety

Titles Held: Practice Assistant, Legal Assistant/Paralegal, Legal, Administrative, Executive Secretary, Account Specialist and Project Management, Data Entry

Temporary - Contract 3/2017–Current

EQT 3/15/17 – 5/9/17

● Support with legal and administrative tasks to include document creation, completion and management, power point presentations and extensive complex creation and use of excel spreadsheets, calendaring, meeting/conference scheduling, assists with billing process to include reviewing pro- formas editing and preparing draft/final bills and cover letters, prepare expense reports check requests, other administrative tasks.

● Worked with outside counsel and in house counsel on commercial matters, litigation issues, proposal, agreement, contract preparation and e-filing, Maintain insurance compliance records for corporate, vendors, tenants and clients etc.

● Review of EQT employee and customer complaints and summaries of issues in compliance with EQT company policy, EEOC guidelines, wage and hour, other organization employment guidelines, updating of database and spreadsheets

EEOC 5/12/17– 7/13/17

● Prepared and drafted legal documents and correspondence edited and formatted legal documents, electronic filing in appropriate courts of legal documents, contact with defendant and plaintiff counsel regarding EEOC matters and other organizations in reference to complaints, issues, etc. Research and gathering of documents related from plaintiff and defendant regarding case matters and preparation of those matters, other legal and administrative tasks.

Aetna Same work as Travelers 7/17/17 – 9/1/17

The Opal Group 9/6/17 – 11/3/17

● Maintained communication between third party service providers, updated database include

third party databases, assisted clients with obtaining required insurance, Duns numbers, corporate documents for third parties, obtained and maintained client state registrations, corporate documents, contacts and broker information, various other administrative tasks.

High Mark 11/8/17 – 1/19/18

● Processing enrollment applications and renewals, verification of any/and all documentation provided and match up in the application portal, data entry, contact with application and renewal individuals or groups requesting further explanation or documentation. Return calls to individuals or groups with questions and answers. Communication with other departments in regard to application process.

National Guard – Army Base IT project 1/29/18 – 3/1/18

● Configuring new computers and software

The Grail Law Firm 7/17 – Current

White Collar Criminal Defense Government & Internal Investigations Complex Commercial Litigation

● Any and all Legal secretarial and Administrative tasks same as other jobs.

K&L Gates, LLP – Practice Assistant – Shared Service Group 8/2015- 2/2017

● Initiated Legal secretarial, Administrative and Paralegal duties for Attorneys, etc.

● Preparation for and closing of transactions including closing documents, signature pages and binders, regulatory filings, board minutes, proxy statements, and other corporate governance documents, proposals, agreements, contacts, and contract preparation and maintenance, stock and asset transactions, client and investor communications, maintain insurance compliance records for corporate, vendors, tenants and clients, uploaded information on closing binders and signature pages to outside database system, special projects.

● Drafted - transcribed a multitude of legal and business correspondence, calendaring of court

dates and events, E-filing, entering attorney time, pro forma preparation for billing, expense reports, check requests, webinars

● Scheduled attorney/paralegal calendars, travel arrangements, meeting arrangements, conference

room on site and off site, management of case files, data entry opening and distribution of mail, familiar with scanning, faxing and copier

● Conducted preliminary legal research, maintained index(s) and organized case files, input and

maintained case management system, opening and closing of files, and closing binders

working knowledge of Power Point presentations and Excel spreadsheets

Travelers Insurance –Law Offices of Joseph S. Weimer 9/2013-8/2015

● Initiated Legal secretarial, Administrative and Paralegal duties for assigned Attorneys and

Claims Department, conduced preliminary legal research, maintain index(s), organized case files, input and maintained case management system.

● Summarized medical records, discovery, hearing transcripts, and medical chronologies, scheduled coordinate depositions, medical exams, court hearings, act as liaison with experts and witnesses, calendared court dates etc.,.

● Provided client telephone assistance, ordered medical records, put together medical chronologies, trial preparation, drafted and transcribe a multitude of legal and business correspondence, E-filing, billing, expense reports, Power Point presentation, Excel spreadsheets webinars.

Pion, Johnston 1/2011-9/2013

● Initiated all Legal secretary and Administrative duties.

● Ordered medical records, summarized medical records and chronology of medical records.

scheduled & coordinated depositions, medical exams, scheduling, calendaring, phone contact

with clients and legal personnel, E-filing, attorney billing, case management, open read and

processed incoming and outgoing mail.

● Drafted - transcription of legal documents and general correspondence.

Temporary Positions (unemployed period)

Woomer & Hall, LLP 07/2010-12/2010 Goodrich & Goodrich, LL 02/2004-07/2010

Goldberg Persky & White

● Initiated all Legal secretary and Administrative duties.

● Scheduled, calendaring, phone contact clients and legal personnel, E-Filing, billing, case

management, ordered medical records, scheduled & coordinate depositions/medical exams.

● Drafted - transcription of legal documents, general correspondence, medical records, medical

chronology, summarized discovery, hearing transcripts, medical records and witness testimony.

Pietragallo, Bosick & Gordon 05/2000-1/2004

● Initiated all Legal secretary and Administrative duties.

● Greeted clients, scheduling, calendaring, phone contact with clients and legal personnel,

E-filing, attorney billing, management of case files.

● Drafting -Transcription of a multitude of legal documents, general correspondence.

Fieschko & Associates 5/1996-4/2000

● Initiated, Clerical, Administrative, Legal secretarial & Paralegal duties

● Heavy contact with clients, attorneys, insurance adjusters, doctors, courts, process servers

drafted - transcription of legal documents, general correspondence, medical chronologies, ordering of medical records.

● Scheduling, travel arrangements, calendaring, E-filing, meeting arrangements, management

case files, mail management, ordered supplies and postage, AR/AP, billing, payment bills.

Acosta Sales & Marketing 03/1990-5/1996

● Customer Service up to twenty-five manufactures, account set-up to ensure customer

satisfaction, processed & managed local market development funds for store placement,

liaison with account executives to set up accounts ensure customer satisfaction,

● Generated general reports & other sales related report, compile and summarize data to meet

event needs, data Entry of alpha/numeric information into database, processed orders

assembled, new item sheets, brochures & related materials.

● All aspects credit & collections, proficient with customers by resolving customer complaints

SKILLS

Software: MS Office, Word, Excel and PowerPoint, Outlook, Word Perfect, Lotus Notes, Omni Pro,

Card Scan, Legal Key, Concur, Elite, Metastorm, People Soft, Time Matters, Olympus and Big Hand.

Legal Skills: Transcription, Machine Transcription, Dictation Shorthand, Legal Procedures.

Courts: E-Filing Local, State, Federal, (various states), Appellate, Nexis Lexis, Infrocon, WCAIS, PACER.

Document Management Systems: I-Manage, Needles, Pro Law, Docs, AS-400, Claris Works and Genysis.

Investigative Sites: Facebook, MS Messaging, Internet.

EDUCATION

Community College Allegheny County Secretarial Science 1986 – 1989

Keystone Oaks High School - General Studies 1986

Temporary Employment - while attending school 10/1986 – 3/9/1990

Receptionist, Secretary, Administrative, Data Entry, Project work, Office Support Clerk

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