Office Manager
Resume:
Maha Farouk
Administrative & HR Manager+ Office Manager for Managing
Director
at International Language Bookshop
Location: Cairo, Egypt
Education : Diploma, Human Resources
Experience: 20 Years, 11 Months
CONTACT
Location:
Cairo, Egypt
Name: Maha Farouk
Mobile Phone: +2.01100839366
Country: Cairo, Egypt
Email Address: ac43pi@r.postjobfree.com
Website: http://0
Invite for Assessment using Bayt.com Tests
LAST ACTIVITY: 2018-03-19 REF.: CV36454252
TARGET JOB
Target Job Title: Office Manager- Administrative Manager- HR Manager,HR Recruiter Career Level: Management
Target Job Location: Egypt
Career Objective: Office Manager, HR Manager, Administrative Manager, HR Recruiter Employment Type: Full Time Employee
Target Monthly Salary: EGP 11,000 ( USD 623)
Notice Period: 1 month or less
Last Monthly Salary EGP 11,500 ( USD 652)
2/9
PERSONAL INFORMATION
Birth Date 1 April 1974 (Age: 43)
Gender Female
Nationality Egypt
Residence Country Cairo, Egypt
Name in Arabic م ه ا ف اروق
Marital Status Married
Number of Dependents
Driving License Issued From Egypt
EXPERIENCE (20 YEARS, 11 MONTHS)
April 2015 - Present
Administrative & HR Manager+ Office Manager for Managing Director at International Language Bookshop
Location: Cairo, Egypt
Company Industry: Publishing
Job Role: Human Resources and Recruitment
• Maintains administrative staff by recruiting, selecting, orienting, and training employees.
• Updating job requirements and job descriptions for all positions.
• Processing payroll and overtime.
• Office & facilities management.
• Establish and manage all procurement and logistics activities including possible management of vehicles and drivers. April 2013 - March 2015
Office Manager for Managing Director
at International Language Bookshop
Location: Cairo, Egypt
Company Industry: Publishing
Job Role: Management
• Ensure filing systems are maintained and up to date.
• Arrange for hotel reservation, air ticket, travel agenda, visas, and fairs & arrange for meeting schedule.
• Control correspondences.
• Booking transport and accommodation
• Preparing letters, presentations and reports.
• Organizing the office layout and maintaining supplies of stationery and equipment.
• Dealing with correspondence, complaints and queries.
• Maintains office staff by recruiting, selecting, orienting, and training employees.
• Maintain office equipment.
• Negotiate hotels cooperate rate
• Ordering stationery and furniture
• Liaising with staff, suppliers and clients.
• Delegating tasks to junior employees.
• Keeping personnel records.
• Organize office operations and procedures.
• Supervise office staff.
• Review and approve supply requisitions.
• Liaise with other agencies, organizations and groups.
• Recruit and select office staff
• Implement office policies and procedures
3/9
November 2007 - June 2012
Adminstrative & Office Manager
at Icon Investment
Location: Abu Dhabi, United Arab Emirates
Company Industry: Consulting Services
Job Role: Administration
Planning, organizing, providing leadership & controlling all administrative functions. Management of office environment
Supervise staff & manage office operations.
Prepare & review reports & schedules to ensure accuracy & efficiency. Performs a variety of administrative support duties such as negotiating pricing agreements with vendors for equipment, printing services & office equipment maintenance under established guidelines. Distribute & store supplies plan, administer & control budgets for contracts, equipment & supplies. Ensuring that human & material resources are correctly utilized. January 2006 - October 2007
Senior Client Relationship Coordinator
at Icon Translation
Location: United Arab Emirates
Company Industry: Translation
Job Role: Customer Service and Call Center
Represent the company in external business relationships with clients, government, and private so the company’s image reflected in a positive manner. Those contacts are critical to the achievements of objectives. Client relationship management.
Preparing weekly / monthly Reports.
Present quotations to clients & follow up their feedback. Liaise with clients to gather feedback, amendments and comments. Supervise and coordinate the activities between translators & production assistant. Maintain weekly progress plan.
Offsets 2005
January 2005 - December 2005
Executive Assistant & Coordinator
at Offsets
Location: Abu Dhabi, United Arab Emirates
Company Industry: Other
Job Role: Secretarial
• Preparing reports, letters and official correspondence from English to Arabic and vice versa.
• Responsible of making travel and hotel arrangements.
• Negotiation of corporate rates with Hotels/Travel Agents/Car Rental companies.
• Prepare travel expense requisitions/ reports.
• Manage all general maintenance, repair work.
• Arrange for weekly meeting & taking minutes of meeting.
• Filling.
• Arranging appointments and handling correspondence.
• Preparing official forms for presentation to government departments. January 2004 - December 2004
Area Executive Office
at KANOO GROUP
Location: United Arab Emirates
Company Industry: Shipping
Job Role: Administration
4/9
• Office management.
• Dealing with visitors.
• Modern filling system such as alphabetical, numerical & subject.
• Performing general administrative duties.
• Responsible of making travel arrangements.
• Arranging for associations, taking minutes of meetings.
• Preparing official letters, memos & progress reports.
• Catalogs classifications.
January 2001 - November 2003
Chairman Office Manager
at Indconsult
Location: Cairo, Egypt
Company Industry: Industrial
Job Role: Management
• Receiving the office in absence of the Chairman.
• Recruitment / Training & Staff Supervision.
• Handling confidential files & minutes of the meetings.
• Playing a critical role in driving change throughout the company to support new business initiatives and the expectations for this company.
• Review and evaluate company’s policies and procedures, process flow and work instructions and ensure they were controlled and implemented.
• Team leadership.
• Administration Operations Management.
• Provide administrative support to high-level management.
• Preparing official letters to Embassies and Ministries.
• Supervised all correspondences, sentence structure, grammar and punctuation. January 1999 - January 2000
Personal Assistant to the Chairman
at Indconsult
Location: Cairo, Egypt
Company Industry: Industrial
Job Role: Administration
Responsible of the Chairman private correspondences & deal with its information in a confidential manner. Prepare and follow up all company reports.
Organizing the Chairman’s desk.
Recording maintenance.
Replying to all international correspondences.
Organizing Conferences & Exhibitions.
Responsible of all Chairman appointments.
Supervision of all administration staff.
Filling outgoing & incoming faxes for the following sectors : Various companies dealing in: environment / boilers / plastic / packaging machines.. Searching on the internet for any needed information. Translation if needed Arabic to English and vise versa. Hotel & airline reservations.
Index entry for the companies to be printed in different occasions, such as Christmas (Christmas cards), invitations for seminars. Daily follow up.
Business & travel arrangements.
July 1995 - December 1998
Chairman Executive Secretary
at Synergy Egypt
Location: Cairo, Egypt
Company Industry: Industrial
Job Role: Secretarial
5/9
All executive secretarial skills such as hotel reservations, prepare meeting agenda, recording minutes of meetings etc. Dealing with office visitors & clients.
Receiving / follow - up faxes replies.
Answering faxes and following up the pending issues. Writing letters in French & Arabic.
Preparing offers / reports in English & Arabic.
Arranging for meetings.
Responsible of following up the different sectors of the company Sales, Personal Management, Offers, Contact Clients, releasing the goods from the customs area,etc..
EDUCATION
Diploma, Human Resources
at Advanced Human Resources Management Diploma
Location: Cairo, Egypt
July 2016
Grade : 96.5 out of 100
Advanced Human Resources Management
Higher diploma, Human Resources
at HR Management Diploma
Location: Cairo, Egypt
April 2016
Grade : 94 out of 100
Human Resources Management : during 36 hours I have studied the following:-
- HRM
- Recruitment and selection
- Training & development
- Compensation and benefits
- Performance management system and labor law
Bachelor's degree, Public Relation & Advertisment
at Faculty of Mass Communication- Cairo University Location: Cairo, Egypt
June 1995
Grade : 85 out of 100
Faculty of Mass Communication- Cairo University from 1991-1995, grade Good+ 6/9
High school or equivalent, French Studies
at College Du Bon Pasteur- French school
Location: Cairo, Egypt
September 1991
Grade : 85.6 out of 100
I joined College Du Bon Pasteur starting from KG till 3rd Secondary ( 1977-1991 ) Diploma, French Language
at Alliance Francaise
Location: Cairo, Egypt
March 1990
Grade : 80 out of 100
7/9
Diplome of French language : speaking, writing and reading SPECIALTIES
Public Relations
Questions: 0
Answers: 1
Administration
Questions: 0
Answers: 0
Customer Service
Questions: 0
Answers: 1
HR Recruiter
Questions: 0
Answers: 0
Office Management
Questions: 0
Answers: 0
SKILLS
ADMINISTRATION
Level: (Expert) Last Used: More than 1 year
CUSTOMER RELATIONS
Level: (Expert) Last Used: More than 1 year
8/9
GOVERNMENT
Level: (Expert) Last Used: More than 1 year
LETTERS
Level: (Expert) Last Used: More than 1 year
MEETING FACILITATION
Level: (Expert) Last Used: More than 1 year
MICROSOFT OFFICE
Level: (Expert) Last Used: More than 1 year
NEGOTIATION
Level: (Expert) Last Used: More than 1 year
OFFICE MANAGEMENT
Level: (Expert) Last Used: More than 1 year
ORGANIZATIONAL SKILLS
Level: (Expert) Last Used: More than 1 year
PROGRESS
Level: (Expert) Last Used: More than 1 year
LANGUAGES
French
Level: (Expert)
Arabic
Level: (Expert)
English
Level: (Expert)
TRAINING AND CERTIFICATIONS
English Language - at the British Council Agouza (Certifi cate) Issued in: May 1999
Windows from Advanced Certifi cate Development (Certifi cate) Issued in: December 1995
Alliance Francaise (Certifi cate)
Issued in: March 1990
Human Resources Professional Diploma (Certifi cate) 9/9
Advanced Human Resources (Certifi cate)
HOBBIES AND INTERESTS
Reading, attend new courses of interest, jogging, traveling I have read a lot about the HR duties & attended some online courses which gave me the ability to work as HR recruiter . In my current job I was delegated to carry on with the Administrative Manager beside to my current responsibilities as Office Manager for the Managing Director .
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