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Office Manager

Location:
Egypt
Salary:
Not less than 8000 LE
Posted:
April 11, 2018

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Resume:

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Maha Farouk

Administrative & HR Manager+ Office Manager for Managing

Director

at International Language Bookshop

Location: Cairo, Egypt

Education : Diploma, Human Resources

Experience: 20 Years, 11 Months

CONTACT

Location:

Cairo, Egypt

Name: Maha Farouk

Mobile Phone: +2.01100839366

Country: Cairo, Egypt

Email Address: ac43pi@r.postjobfree.com

Website: http://0

Invite for Assessment using Bayt.com Tests

LAST ACTIVITY: 2018-03-19 REF.: CV36454252

TARGET JOB

Target Job Title: Office Manager- Administrative Manager- HR Manager,HR Recruiter Career Level: Management

Target Job Location: Egypt

Career Objective: Office Manager, HR Manager, Administrative Manager, HR Recruiter Employment Type: Full Time Employee

Target Monthly Salary: EGP 11,000 ( USD 623)

Notice Period: 1 month or less

Last Monthly Salary EGP 11,500 ( USD 652)

2/9

PERSONAL INFORMATION

Birth Date 1 April 1974 (Age: 43)

Gender Female

Nationality Egypt

Residence Country Cairo, Egypt

Name in Arabic م ه ا ف اروق

Marital Status Married

Number of Dependents

Driving License Issued From Egypt

EXPERIENCE (20 YEARS, 11 MONTHS)

April 2015 - Present

Administrative & HR Manager+ Office Manager for Managing Director at International Language Bookshop

Location: Cairo, Egypt

Company Industry: Publishing

Job Role: Human Resources and Recruitment

• Maintains administrative staff by recruiting, selecting, orienting, and training employees.

• Updating job requirements and job descriptions for all positions.

• Processing payroll and overtime.

• Office & facilities management.

• Establish and manage all procurement and logistics activities including possible management of vehicles and drivers. April 2013 - March 2015

Office Manager for Managing Director

at International Language Bookshop

Location: Cairo, Egypt

Company Industry: Publishing

Job Role: Management

• Ensure filing systems are maintained and up to date.

• Arrange for hotel reservation, air ticket, travel agenda, visas, and fairs & arrange for meeting schedule.

• Control correspondences.

• Booking transport and accommodation

• Preparing letters, presentations and reports.

• Organizing the office layout and maintaining supplies of stationery and equipment.

• Dealing with correspondence, complaints and queries.

• Maintains office staff by recruiting, selecting, orienting, and training employees.

• Maintain office equipment.

• Negotiate hotels cooperate rate

• Ordering stationery and furniture

• Liaising with staff, suppliers and clients.

• Delegating tasks to junior employees.

• Keeping personnel records.

• Organize office operations and procedures.

• Supervise office staff.

• Review and approve supply requisitions.

• Liaise with other agencies, organizations and groups.

• Recruit and select office staff

• Implement office policies and procedures

3/9

November 2007 - June 2012

Adminstrative & Office Manager

at Icon Investment

Location: Abu Dhabi, United Arab Emirates

Company Industry: Consulting Services

Job Role: Administration

Planning, organizing, providing leadership & controlling all administrative functions. Management of office environment

Supervise staff & manage office operations.

Prepare & review reports & schedules to ensure accuracy & efficiency. Performs a variety of administrative support duties such as negotiating pricing agreements with vendors for equipment, printing services & office equipment maintenance under established guidelines. Distribute & store supplies plan, administer & control budgets for contracts, equipment & supplies. Ensuring that human & material resources are correctly utilized. January 2006 - October 2007

Senior Client Relationship Coordinator

at Icon Translation

Location: United Arab Emirates

Company Industry: Translation

Job Role: Customer Service and Call Center

Represent the company in external business relationships with clients, government, and private so the company’s image reflected in a positive manner. Those contacts are critical to the achievements of objectives. Client relationship management.

Preparing weekly / monthly Reports.

Present quotations to clients & follow up their feedback. Liaise with clients to gather feedback, amendments and comments. Supervise and coordinate the activities between translators & production assistant. Maintain weekly progress plan.

Offsets 2005

January 2005 - December 2005

Executive Assistant & Coordinator

at Offsets

Location: Abu Dhabi, United Arab Emirates

Company Industry: Other

Job Role: Secretarial

• Preparing reports, letters and official correspondence from English to Arabic and vice versa.

• Responsible of making travel and hotel arrangements.

• Negotiation of corporate rates with Hotels/Travel Agents/Car Rental companies.

• Prepare travel expense requisitions/ reports.

• Manage all general maintenance, repair work.

• Arrange for weekly meeting & taking minutes of meeting.

• Filling.

• Arranging appointments and handling correspondence.

• Preparing official forms for presentation to government departments. January 2004 - December 2004

Area Executive Office

at KANOO GROUP

Location: United Arab Emirates

Company Industry: Shipping

Job Role: Administration

4/9

• Office management.

• Dealing with visitors.

• Modern filling system such as alphabetical, numerical & subject.

• Performing general administrative duties.

• Responsible of making travel arrangements.

• Arranging for associations, taking minutes of meetings.

• Preparing official letters, memos & progress reports.

• Catalogs classifications.

January 2001 - November 2003

Chairman Office Manager

at Indconsult

Location: Cairo, Egypt

Company Industry: Industrial

Job Role: Management

• Receiving the office in absence of the Chairman.

• Recruitment / Training & Staff Supervision.

• Handling confidential files & minutes of the meetings.

• Playing a critical role in driving change throughout the company to support new business initiatives and the expectations for this company.

• Review and evaluate company’s policies and procedures, process flow and work instructions and ensure they were controlled and implemented.

• Team leadership.

• Administration Operations Management.

• Provide administrative support to high-level management.

• Preparing official letters to Embassies and Ministries.

• Supervised all correspondences, sentence structure, grammar and punctuation. January 1999 - January 2000

Personal Assistant to the Chairman

at Indconsult

Location: Cairo, Egypt

Company Industry: Industrial

Job Role: Administration

Responsible of the Chairman private correspondences & deal with its information in a confidential manner. Prepare and follow up all company reports.

Organizing the Chairman’s desk.

Recording maintenance.

Replying to all international correspondences.

Organizing Conferences & Exhibitions.

Responsible of all Chairman appointments.

Supervision of all administration staff.

Filling outgoing & incoming faxes for the following sectors : Various companies dealing in: environment / boilers / plastic / packaging machines.. Searching on the internet for any needed information. Translation if needed Arabic to English and vise versa. Hotel & airline reservations.

Index entry for the companies to be printed in different occasions, such as Christmas (Christmas cards), invitations for seminars. Daily follow up.

Business & travel arrangements.

July 1995 - December 1998

Chairman Executive Secretary

at Synergy Egypt

Location: Cairo, Egypt

Company Industry: Industrial

Job Role: Secretarial

5/9

All executive secretarial skills such as hotel reservations, prepare meeting agenda, recording minutes of meetings etc. Dealing with office visitors & clients.

Receiving / follow - up faxes replies.

Answering faxes and following up the pending issues. Writing letters in French & Arabic.

Preparing offers / reports in English & Arabic.

Arranging for meetings.

Responsible of following up the different sectors of the company Sales, Personal Management, Offers, Contact Clients, releasing the goods from the customs area,etc..

EDUCATION

Diploma, Human Resources

at Advanced Human Resources Management Diploma

Location: Cairo, Egypt

July 2016

Grade : 96.5 out of 100

Advanced Human Resources Management

Higher diploma, Human Resources

at HR Management Diploma

Location: Cairo, Egypt

April 2016

Grade : 94 out of 100

Human Resources Management : during 36 hours I have studied the following:-

- HRM

- Recruitment and selection

- Training & development

- Compensation and benefits

- Performance management system and labor law

Bachelor's degree, Public Relation & Advertisment

at Faculty of Mass Communication- Cairo University Location: Cairo, Egypt

June 1995

Grade : 85 out of 100

Faculty of Mass Communication- Cairo University from 1991-1995, grade Good+ 6/9

High school or equivalent, French Studies

at College Du Bon Pasteur- French school

Location: Cairo, Egypt

September 1991

Grade : 85.6 out of 100

I joined College Du Bon Pasteur starting from KG till 3rd Secondary ( 1977-1991 ) Diploma, French Language

at Alliance Francaise

Location: Cairo, Egypt

March 1990

Grade : 80 out of 100

7/9

Diplome of French language : speaking, writing and reading SPECIALTIES

Public Relations

Questions: 0

Answers: 1

Administration

Questions: 0

Answers: 0

Customer Service

Questions: 0

Answers: 1

HR Recruiter

Questions: 0

Answers: 0

Office Management

Questions: 0

Answers: 0

SKILLS

ADMINISTRATION

Level: (Expert) Last Used: More than 1 year

CUSTOMER RELATIONS

Level: (Expert) Last Used: More than 1 year

8/9

GOVERNMENT

Level: (Expert) Last Used: More than 1 year

LETTERS

Level: (Expert) Last Used: More than 1 year

MEETING FACILITATION

Level: (Expert) Last Used: More than 1 year

MICROSOFT OFFICE

Level: (Expert) Last Used: More than 1 year

NEGOTIATION

Level: (Expert) Last Used: More than 1 year

OFFICE MANAGEMENT

Level: (Expert) Last Used: More than 1 year

ORGANIZATIONAL SKILLS

Level: (Expert) Last Used: More than 1 year

PROGRESS

Level: (Expert) Last Used: More than 1 year

LANGUAGES

French

Level: (Expert)

Arabic

Level: (Expert)

English

Level: (Expert)

TRAINING AND CERTIFICATIONS

English Language - at the British Council Agouza (Certifi cate) Issued in: May 1999

Windows from Advanced Certifi cate Development (Certifi cate) Issued in: December 1995

Alliance Francaise (Certifi cate)

Issued in: March 1990

Human Resources Professional Diploma (Certifi cate) 9/9

Advanced Human Resources (Certifi cate)

HOBBIES AND INTERESTS

Reading, attend new courses of interest, jogging, traveling I have read a lot about the HR duties & attended some online courses which gave me the ability to work as HR recruiter . In my current job I was delegated to carry on with the Administrative Manager beside to my current responsibilities as Office Manager for the Managing Director .



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