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IT Vendor Contract Administrator/Negotiator

Columbia, South Carolina, United States
April 10, 2018

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Acquisition/procurement professional with experience in budget and business analysis, cost control, inventory control, vendor management, contract management, asset management, and client relations. Worked with both business and IT acquisitions.


BA, Business Administration, Columbia College, Columbia, South Carolina


SYSTEMTEC, INCORPORATED-Columbia, SC 5/23/16 – 9/5/17

IT Contract Oversight Administrator – Blue Cross Blue Shield of South Carolina

Provided high levels of customer interface.

Drafted goods and services related contractual agreements: obtained forms and prepared contract documents for goods and services vendors and/or subcontractors and consultants.

Conducted initial review of agreements, prepared redlines and consulted with internal/external legal counsel. Consulted with internal buyers/clients regarding purpose, timetable, and cost.

Problem solving: received goods and services contract related inquiries, researched contract related issues, provided suggested solutions, convened and managed the ad hoc teams to resolve the problem. Generated contracts ranging in value from tens of thousands to millions of dollars for management and Law Department final approval.

Negotiations: Controlled the goods and services agreement negotiations process, secured attorneys and technical experts, lead the negotiation sessions, ensured redlines were produced in a timeframe consistent with deadlines. Resolved roadblocks and facilitated mutual agreement.

Reporting: Stored partially and fully negotiated agreements in database and on Law Dept. network. Provided monthly reports to management. Coordinated with Corporate Law personnel regarding throughput of the legal review process. Conducted Request for Proposal (RFP) training and prepared and maintained template documents for the RFP process. Conducted training on purchasing policies and contract administration.

Closure: Obtained final signatures on agreements from authorized personnel. Ensured that final agreements were properly matched with purchase requisitions and purchase orders.

Used Microsoft Office products: Word, Excel, PowerPoint, and Outlook. Working knowledge of Adobe Pro. Operated office machines such as copier, fax, and scanner. Experience with MS Visio, OneNote, and Access.

Working knowledge of the Federal Acquisition Regulation and compliance of such; Working understanding of costing principles and ability to develop cost for proposal response; and, knowledge of federal, state and local laws pertaining to contracts and contract compliance.

March of Dimes – Columbia, SC 4/15/13–4/15/16

Community Director

Responsible for Orangeburg, Lancaster, and York South Carolina counties regarding market revenue. In addition to annual African American Honoree banquet fundraising event.

Recruitment of new donors and retainage of existing donors in each market.

Developed and presented sales presentation to prospective sponsors and donors in each market.

Identified prospects for top volunteer leadership positions to assist with reaching revenue goal in each market.

Developed, executed, and monitored development strategies to increase revenue of donors.

Made weekly visits to sponsors and donors in each market in order to identify needs and to maintain and build relationship(s).

Utilized electronic tool to maintain, update, and analyze information to track market progress.

Coached volunteers

The LPA Group Incorporated – Columbia, SC 3/1/87 – 11/11/12

IT Acquisition Administrator III (2010 – 2012)

Responsible for procurement of all software contract renewals for company with over 3,000 employees

Acquired price quotes, delivery time, and product updates

Responsible for software deployment (issuing locks to users)

Provided expeditious resolutions to problems regarding software

Provided pertinent information to upper-management for approval

Implemented knowledge of policy process and procedure documents, provided excellent customer service, and displayed attention to detail

Asset management of hardware and software including development and maintenance policies, standards, and processes

Marketed new products and updates to upper management

Performed vendor management and vendor profile

Monitored vendors to ensure company policy and federal regulation compliance

Performed contract negotiations and acquired competitive prices from vendors

Proposed new processes to create company savings and increase efficiency

Investigated and researched new products

Prepared requisitions and purchase orders

Used Enterprise Resource Planning (ERP) to facilitate the flow of information to management and accounts payable

Maintained software contract database

Used Word and MS Excel

IT Administrative Services Coordinator/Mobility Manager (4/1/2007 – 10/4/2010)

Directed and managed all aspects of wireless mobility for over 300 employees

Used knowledge of financial operations and customer service skills

Procured wireless service providers (AT&T, Verizon, and Sprint)

Negotiated contracts and acquired competitive rates with wireless service providers

Marketed new products and upgrades to mobility users

Conducted monthly meetings with vendors to discuss new products, responsiveness, billing issues, and corrective measures for solving problems

Maintained mobility services in the most cost-effective manner by reducing costs

Responded to users and provided all levels of technical support

Managed Blackberry Enterprise Server (BES)

Created and maintained monthly informational newsletter, “The Blackberry Patch”

Used MS Word, MS Excel, MS Visio, and MS PowerPoint

Project Administrator; I-73 Environmental Impact Statement (5/1/2000 – 3/312007)

Performed as a financial analyst for 26.3 million dollar budget/man-hours

Tracked delegated project tasks

Served as liaison to sub-consultants (small /minority business owners)

Oversaw federal mandate requiring participation of DBE’s/MBE’s

Wrote contracts to include scope of work, length of services, cost, and billing procedures

Reconciled sub-consultant invoices

Facilitated agency coordination meetings

Participated as team member for public scoping meetings-public involvement and public information meetings-public involvement

Participated as team member for public hearings

Prepared and distributed monthly project newsletter, status report, and team meeting agendas

Maintained, updated, and tracked inquiries on project hotline

Assisted with preparation of environmental impact statement

Used MS Word, MS Excel, MS Visio, and MS PowerPoint

Specifications and Contract Documents Specialist/Administrative Assistant to VP (3/1/1987 – 3/30/2000)

Prepared specifications and contract documents

Ensured contract documents included Davis Bacon Act, DBE Codes of Federal Regulations (49 CFR 26), liquidated damages, bonding verification form, and bid sheets

Distributed specifications and contract documents to contractors

Created and distributed addenda to contractors

Verified bids submitted and prepared bid tabs for recommendation of award to lowest responsive bidder(s)

Used MS Word, MS Excel, and MS PowerPoint

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