Administrative Assistant Manager

Anna Beckingham

F-* Shirley Lane, Lawrenceville, NJ 08648 H 609-***-**** / C 609-***-****

**************@*****.***

Executive Administrative Assistant with extensive administrative experience in the pharmaceutical human and animal healthcare industries. Demonstrate a strong ability to listen and effectively communicate information to facilitate smooth business operation. Enjoy challenges and problem solving. Proficient with Microsoft Word, PowerPoint and Excel.

PROFESSIONAL EXPERIENCE

Janssen Pharmaceuticals (Kelly Svcs), Titusville, NJ 1/2018 – 3/2018

Senior Administrative Assistant

Providing administrative support for the Vice President/Head of Global Medical Assessment as well as his direct reports. My duties would include but are not limited to heavy calendar management, preparing travel itineraries, expense reports and logistical support for on and off-site meetings. Learning and utilizing the J&J policies and systems such as Concur, E-Marketplace, IRIS and Ariba. Provide assistant to other administrative assistants within the Global Medical Operations area as needed.

Medtronic TYRX (Medical Device), Princeton, NJ 2010-2017

Executive Administrative Assistant

Responsible for administrative support for the Vice President/General Manager and Senior Director of Marketing as well as Site Manager and indirectly support Regulatory Affairs, Development and Operations. Some of my duties/assignments responsible for in this position would include: schedule, coordinate and prepare travel itineraries for all staff members; coordinate front desk reception and screens, directs, and responds to incoming calls; maintain office/kitchen supplies for site; coordinate a variety of sales and marketing meetings, travel, and/or conference arrangements, and resolve conflicting demands; type, proofread, edit content of documents and presentation materials using broad-based software utilization skills; prioritize, distribute, and/or take action on incoming mail; file and maintain records as needed; discreetly handle confidential assignments/information with high-level contacts both inside and outside of the company; act as coordinator for special projects; perform administrative support tasks as requested by departments.

Before becoming Medtronic (January 2014), I reported directly to the CEO of TYRX, supported the CFO and six other senior level positions including Product Development, Regulatory Affairs and Sales and Marketing. Some of my duties/assignments responsible in that role would include: schedule, coordinate and prepare travel itineraries for several Board Members for monthly Board meetings; arrange and reserve facilities for a variety of presentations and meetings, arrange luncheons and dinners;

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interact with our Board of Directors and their administrative assistants, investors, and various business associates.

Pfizer Animal Health, Princeton, NJ 2000-2010

(formerly Wyeth)

Executive Administrative Assistant

Provide administrative assistance support for the Senior Vice President of Animal Health Research and two Assistant Vice Presidents. Take appropriate action on routine administrative function in Vice President's absence. Provide administrative assistance to the Human Resources Department. Handle confidential information both internal and external as well as perform diversified secretarial duties with little direct supervision and a significant amount of independent judgment. Plan arrange and coordinate several domestic and international technical off-site meetings including travel arrangements. Handling details of company functions such as dinner/conference events. Provide other assistants with information on company procedures and all pertinent administrative data.

Administrative Assistant 1991-2000

Regulatory Affairs

Provide secretarial support for Director of Regulatory Affairs, 1 Associate Director, 3 Senior Product Registration Managers and a Product Registration Specialist. With knowledge gained through skills related to Word for Window, Networking, PowerPoint and Excel software contribute significantly to dossier preparation quality and shipment of documents to international countries. Maintain official International Animal Regulatory files and Central Product files as required. Handle the scheduling and coordinating of meetings and travel arrangements as required as well as day-to-day activities and meeting of deadlines. Open, sort and prioritize mail, respond when necessary.

EDUCATION

Hopewell Valley HS HS Diploma

Pennington, NJ

PROFESSIONAL DEVELOPMENT

Management Skills for Administrative Assistants and Support Staff

The Indispensable Assistant

The Conference for Women

Managing Emotions and Thriving Under Pressure

Federal Express and UPS Software Training

Leadership Priority Training

Information Security & Counter Intelligence Awareness Training

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