Plant Administrator

Jubin Kurian

PO Box *****, Dubai, UAE

(Mobile) 009**-**-******* and (Email) ************@*****.***

Profile

** ***** **** ***** ********* Dowell (ME) LLC., Dubai, one of the largest Australia based multi-contracting company having offices in New Zealand, Thailand, Philippines, Singapore, South Africa and Middle East as ‘Administrator’ responsible for the HR, Payroll, Plant and General administration.

Keen to be part of a challenging and stimulating team where I can add value using my experience, knowledge and skills.

Personal Skills & Key competencies

People & team management skills

Excellent Communication skills

Highly organized and responsible

Time management, handling pressure and meeting deadlines

Multitasking

Motivator & team player

Employment Summary:

Feb 2005 – Jan 2018 Administrator – Plant Department (Feb 2012 to Jan 2018)

Administrator – HR Department (Feb 2005 to Jan 2012)

Dutco McConnell Dowell (ME) LLC, Dubai, UAE – largest contracting company (Pipeline, Tunneling, Mechanical, Aluminium and Pipe spool Fabrication)

Mar 2003 – Dec 2004 Office Administrator

Maifloer Marketing Service Pvt. Ltd, Bangalore, India

Mar 2002 – Feb 2003 Hardwar Engineer

Imperial System, Kerala, India.

Professional Experience:

Period : Feb 2005 – Jan 2018

Employer : Dutco McConnell Dowell (ME) LLC, Dubai, UAE.

Position : Administrator (since Feb 2012)

Reporting to : Plant Manager

Job Responsibilities :

Collect timesheets for the workforce and do daily pay sheet report for payroll.

Coordinate with Procurement department to Issue Orders for plant related purchases and external plant hire.

Organise and liaise with various project managers on any vehicle / plant hire requirements.

Responsible for hire extension of external plants in coordination with various project managers.

Take full control and manage all correspondence for all fine related infringements and follow up with drivers and close out in a satisfactory time scale.

Manage and organise new toll tags and toll offences.

Update any addition or removal of vehicles/plant to our Insurance company and maintain our insurance master list for annual renewal.

Maintain and collect daily defect reports and forward any defects noted to Plant Supervisor and Manager and save all reports/repairs in an appropriate manner for inspection.

Prepare and maintain plant register and records for external audit purposes.

Operate and maintain all daily operations on Vehicle Tracking System and update all records accordingly.

Organise couriers for collection and deliveries to and from the Plant Dept.

Maintain and control weekly plant costs and monthly allocations for contracts and make sure all plant is costed accordingly.

Prioritise duties and workload of plant workforce.

Responsible for handling of plant department petty cash.

Coordinate and arrange third party inspectors for inspection and certification of company plants and provide training to operators as per various project requirement.

Prepare monthly internal and external plant & equipment hire in and hire out reports for various projects/sites and issue monthly invoices.

Prepare petrol receipts summary and making monthly report project-wise.

Responsible for diesel monitoring system operating and preparing monthly diesel consumption report for all projects/site.

Update company plant records and issue new number for new plants.

Prepare plant and equipment revenue and maintenance cost report every month.

Department cost controlling of spare parts and consumable items.

Check the supplier invoices received for spare parts purchased and coordinate with accounts department for payments.

Identifying areas where cost can be saved and reporting to the plant manager.

Prepare and issue gate pass and dispatch notes for outgoing equipment from plant yard to various project sites.

Follow up with clients for payment.

Coordinate with HR department and various project sites for arranging transportation for staff and workers.

All other job instructed by the immediate supervisor.

Position : HR & Payroll Administrator (Feb 2005 to Jan 2012)

Reporting to : Administration & HR Manager

Job Responsibilities:

Provide all recruitment administration support.

Preparing documents for application of Employment and Mission Visas.

Manage all joining formalities for new recruited personnel.

Liaising with HSE department for safety induction program.

Registering finger prints of new recruited personnel on time and attendance system.

Maintaining up to date personnel records and files.

Manage the absence and holiday recording system.

Maintain HR documents and filing system.

Liaising with PRO on visa renewal process and visa medicals etc.

Liaising with Camp Boss and Transport Co-ordinator

Generating weekly and monthly HR reports for management.

Provide professional support to line managers.

Assisting Administration & HR Manger on day to day activities of HR department.

Receive timesheets of workers and staff and process their payroll.

Prepare and finalize monthly payroll for more than 1500 Employees both hourly and fixed salary employees and transferring the salary to their bank accounts through WPS. (For Dubai, and Abu Dhabi).

Calculating annual or personal vacations and final settlements according to UAE Labour Law and transferring amount to the employee’s bank account through WPS. (For Dubai and Abu Dhabi)

Preparing the Weekly Manpower and Manhours reports for various projects.

Preparing all payroll related reports.

Posting the payroll JV.

Prepare the payroll account reconciliation.

Handling petty cash.

Preparing the documents for Wages Audit both internal and external and submit to the Auditors.

Period : Mar 2003 – Dec 2004

Position : Office Administrator

Employer : Maifloer Marketing Service Pvt. Ltd, Bangalore, India

Reporting to : Director of the company

Job Responsibilities:

Preparing quotations and sales invoices according to sales orders.

Maintain purchase and sales registers.

Develop and maintain annual service and maintenance contracts of products after sale.

Prepare day to day maintenance schedule for technicians and make sure they meet the schedule on timely manner at the customers site.

General office administration works and maintain office records.

Prepare invoices for maintenance services provided according to AMC.

Report to the management on a periodical basis regarding new customers and maintenance services.

Period : Mar 2002 – Feb 2003

Position : Hardware Engineer

Employer : Imperial Systems, Kerala, India. (Wholesale Dealer of Zenith PCs)

Reporting to : Director of the company

Job Responsibilities:

Assembling of various brands of computers as per customer requirement.

Installation of various operating systems viz. MS-DOS, Windows 95, 98, ME, XP, Windows NT and Win 2001.

Configuring of all peripheral devices.

Installation and Troubleshooting of both Hardware and Software.

Upgrading the Systems.

Installing LAN and other related networking systems.

Education

Bachelor of Computer Application, India (B.C.A.)

1998 – 2001 Mahatma Gandhi University, Kottayam, India.

Major subjects covered under this study:

-Operating Systems: DOS-6.22, Windows -98, Windows NT 4.0

-Languages: C, C++, Java and VB 6.0

-Database: ORACLE 7.3, MS Access-2000

-Hardware: Assembling all types of PCs.

Diploma in Computer Hardware & Networking

15-10-2001 – 15-2-2002 Accel IT Academy, Kottayam, India

-Networking under windows environment.

-Assembling, Trouble shooting and Maintenance of all types of PCs.

-MS office.

Personal Detail

Date of Birth : 13th September 1980

Nationality : Indian

Home Town : Vadakkeprampil House, Manjady P.O, Thiruvalla, Pathanamthitta, Kerala, India.

Marital Status : Married

Visa Status : Employment

Mobile : 058-*******

Email : ************@*****.***

Driving License : Holding a valid U.A.E driving license.

References

1.Mr. Judy Barnabas, Project Administrator, Dutco McConnell Dowell - Mobile 050-*******

2.Mr. Palanisamy, HR Officer, Dutco McConnell Dowell - Mobile 050-*******

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