Executive Assistant Financial
Resume:
DIANE K. JONES
Bensalem, PA *9020 **********@*****.*** Cell: 215-***-****
Summary
Professional Executive Assistant, Office Administrator, and Financial Client Services Administrator with over 25 years’ experience. Diverse experience in: assisting a C-level executive, financial data research, client account responsibility, mutual fund accounting, bookkeeping for multiple entities, investor relations, and general office administration.
Processed over 1,000 insurance appointments annually
Converted payroll to an online web-based system saving costs and eliminating errors
Increased account management productivity by 20%
Multi-tasked in a fast-paced financial environment
Responsible for financial account activity including hedge funds, equities, and bonds
Maintained QuickBooks Pro and in-house accounting systems
Experience with financial litigation issues
Professional Experience
DEPARTMENT OF HUMAN SERVICES, Philadelphia, PA 2016-2017
Foster Parent
Responsible for total care of 2 year old grandson until daughter regained physical and legal custody
LINCOLN INVESTMENT ADVISORS, LLC, Fort Washington, PA 2014-2016
Executive Assistant to Senior VP, Chief Compliance Officer
Licensing Administrator
Primary responsibility for managing the Chief Compliance Officer’s calendar and, travel, company insurance policies, organization charts, presentations and responsible for processing insurance appointments for over 800 financial representatives.
Responsible for travel arrangements, calendar management, completing expense reports and check requests
Coordinated annual Errors & Omissions, Identity Theft, and Directors & Officers insurance policies
Administrator for the Insurance Policy Renewal process
Prepared department organization charts using Visio
Prepared and recorded multi-media PowerPoint presentations
Prepared Financial Representative Biography in accordance with ADV 2B regulations
Assigned and monitored the firm’s continuing education program for financial representatives and their support staff
Monitored FINRA continuing education for registered financial representatives
Maintained an online system for financial representatives insurance appointments
Coordinated two department moves, one to a brand new location
Responsible for two (2) hotlines; compliance and licensing
APEX FINANCIAL ADVISORS, INC., Yardley, PA 2011-2013
Office Administrator
Primary responsibility for managing the daily office operation of Apex Financial Advisors, Inc. including all financial transactions, scheduling, and maintenance of online files and databases. Converted payroll to an in-house online based system (Intuit) saving approximately $2,000 annually and eliminating payroll errors.
Responsible for all corporate financial transactions utilizing QuickBooks Pro including A/P, A/R, Bank Account and Charge Card Reconciliations, Wire Transfers, Payroll, Simple IRA Plan, taxes, and financial statements
Responsible for client financial transactions with multiple custodians including IRAs and RMD’s
Verified custodian monthly fees against third party reporting systems
Evaluated insurance providers for health, liability, errors and omission, and workers compensation policies
Completed yearly audits for health and workers compensation insurance
Established and maintained the Simple IRA plan, allocating employee and employer contributions
Responsible for all office equipment maintenance and ordering of supplies
Designed and mailed client marketing and event invitations
Responsible for marketing research and maintaining a database of potential clients
Maintained the corporate calendar for client, vendor, and custodian meetings
Prepared all new hire paperwork
FIRST-KEYSTONE ENERGY GROUP, Wycombe, PA 2010
Investor Relations Manager/Bookkeeper
Responsible for all investor contacts and requirements including investor accounting. Collected 100% of capital calls from Limited Partners to meet financial deadlines
Prepared and distributed checks and electronic payments for monthly distribution of revenue, interest, and principal payments to Bridge Note holders
Processed periodic capital calls required of Limited Partners and provided a summary of payments
Provided all regulatory information for new Limited Partners
Responsible for website support and administration
Responsible for all bookkeeping for four entities including A/P, A/R, Banking, Bank Account Reconciliations, Wire Transfers, Journal Entries, and maintained the General Ledger
MFI ASSOCIATES, INC., Ardmore, PA 2003-2008
Senior Financial Administrator
Responsible for managing the financial transactions of MFI Associates, Inc. for client and house accounts. Verified the accuracy of all trades, transactions, confirms and mutual fund pricing to ensure the accuracy of “gains ledgers” for all accounts. Reduced financial accounting errors by approximately 25%.
Created and maintained Excel spreadsheets for mutual fund pricing, client account balances and statements, client invoice status, “client-attorney damages”, IRA Required Minimum Distribution calculations, and “Cost of Insurance”
Supervised and trained junior financial client administrators and other research analysts
Prepared weekly and quarterly “Total Return Index” reports and all general ledger entries
Prepared wire transfers, deposits and reconciled client and in-house accounts
Completed new applications for IRA and other accounts
Created trade models for “what if gains ledgers” in support of management litigations
Provided liaison, assistance, and information to outside accounting firms
Maintained production research databases and charts
Prepared research reports on market trends utilizing financial publications and resources
Produced management reports to assist in daily trade decisions
Pre-screened new job applicants for the Research Department
Education
Bachelor of Arts- in Economics, Temple University, Philadelphia, PA
Technical skills
Microsoft Access Microsoft Visio
Microsoft Excel QuickBooks and QuickBooks Pro
Microsoft Outlook Various In-House Accounting Systems
Microsoft PowerPoint QuickBooks Manufacturing
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