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Manager Administrative Assistant

Longville, Louisiana, 70652, United States
April 06, 2018

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Rebecca Shepherd

P O Box ***

Longville, LA *****


I am an energetic and motivating leader with proven ability to effectively manage both personnel and projects. I am a proficient self-starter and strong independent worker. Excel at analyzing procedures to generate new ideas to improve efficiency quality. Highly adaptable to ever changing circumstances.


10/2016 – 09/2017 Montgomery Electric

Projects Administrator

Accounts Payable

Accounts Receivable


Typing and tracking all bids

Daily costing and reporting

Reporting weekly invoicing directly to plant personnel for reporting

Monthly reconciliation for plant

Answered all phone incoming calls

02/2015 – 10/2016 – Barracuda Specialty Services – Garrison Industrial Services

Barracuda Specialty Services was bought out by Garrison Industrial Services in 01/2016.

Office Manager

Payroll entry

Accounts Payables & Receivables

Receiving materials for Fab Shop on field jobs


Purchasing & Expediting

Typed and tracked all quotes

Answered phone calls and ran any office errands

02/2015 – 05/2015 Furmanite America

Stayed on part time to continue the billing and payroll for a specific customer at the request of my supervisor. Worked after leaving my 8 hour job 3 times a week.

08/2013 – 02/2015 Furmanite America

Administrative Clerk

Over the Collections Department supervising two employees for 22 regions (all America)

Enter into Track for Shell Deer Park and compile the reconciliations against payments made

Work in the Solomon (SL7) program for billing, collections, and payables

Payroll entry


Exxon Track Billing and allocating

Enter all invoices into Oracle system

Enter all invoices into Quadrem system

Enter invoices into CCM system

Access to over 10 customer web portals for invoice inquiry & invoice entry

Over the building maintenance

Special Projects for Vice President of Gulf region

08/2010 – 08/2013 Ohmstede Industrial Services

Administrative Assistant/Office Manager

Manage office when General Manager is not present

Maintain employee files

Handle all accounting duties; billing, payables, receivables

Maintain and create all corporate reporting

Maintain and create all purchase orders and incoming jobs

Report all monthly worked man hours to customers for Safety

Schedule all safety, drug testing, certification classes

Secretary to Ohmstede Safety Leader

06/2007 – 06/2009 Standard Crane & Hoist

Administrative Assistant/Office Manager

Handle all accounting duties; billing, payables, receivables

Maintain and create all corporate reporting

Maintain and create all purchase orders and incoming jobs

12/2005 – 06/2007 Brask Inc. dba IEE

Purchasing Assistant

Duties included expediting and ordering materials for jobs and shop

Counted and checked all materials coming in

QC Secretary – putting together all QC packages for customers

Engineering back up secretary.

05/2005 – Pelican Refining

Administrative Superintendent

All Purchasing duties

All Accounting duties

All Human Resources duties


NCCER Certified Construction Site Safety Supervisor – McNeese State University

Graduated April 19, 2012

NCCER Certified Construction Site Safety Technician Certification – McNeese State University

Graduated April 19, 2012

Trench and Excavation competent person certification

Scaffold competent person certification

Fall Protection competent certification

Environmental Protection Agency Asbestos Awareness certification

First Aid CPR AED certified and registered with American Heart Association

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