Manager Administrative Assistant
Resume:
Rebecca Shepherd
P O Box ***
Longville, LA *****
I am an energetic and motivating leader with proven ability to effectively manage both personnel and projects. I am a proficient self-starter and strong independent worker. Excel at analyzing procedures to generate new ideas to improve efficiency quality. Highly adaptable to ever changing circumstances.
PROFESSIONAL EXPERIENCE
10/2016 – 09/2017 Montgomery Electric
Projects Administrator
Accounts Payable
Accounts Receivable
Billing
Typing and tracking all bids
Daily costing and reporting
Reporting weekly invoicing directly to plant personnel for reporting
Monthly reconciliation for plant
Answered all phone incoming calls
02/2015 – 10/2016 – Barracuda Specialty Services – Garrison Industrial Services
Barracuda Specialty Services was bought out by Garrison Industrial Services in 01/2016.
Office Manager
Payroll entry
Accounts Payables & Receivables
Receiving materials for Fab Shop on field jobs
Billing
Purchasing & Expediting
Typed and tracked all quotes
Answered phone calls and ran any office errands
02/2015 – 05/2015 Furmanite America
Stayed on part time to continue the billing and payroll for a specific customer at the request of my supervisor. Worked after leaving my 8 hour job 3 times a week.
08/2013 – 02/2015 Furmanite America
Administrative Clerk
Over the Collections Department supervising two employees for 22 regions (all America)
Enter into Track for Shell Deer Park and compile the reconciliations against payments made
Work in the Solomon (SL7) program for billing, collections, and payables
Payroll entry
Payables
Exxon Track Billing and allocating
Enter all invoices into Oracle system
Enter all invoices into Quadrem system
Enter invoices into CCM system
Access to over 10 customer web portals for invoice inquiry & invoice entry
Over the building maintenance
Special Projects for Vice President of Gulf region
08/2010 – 08/2013 Ohmstede Industrial Services
Administrative Assistant/Office Manager
Manage office when General Manager is not present
Maintain employee files
Handle all accounting duties; billing, payables, receivables
Maintain and create all corporate reporting
Maintain and create all purchase orders and incoming jobs
Report all monthly worked man hours to customers for Safety
Schedule all safety, drug testing, certification classes
Secretary to Ohmstede Safety Leader
06/2007 – 06/2009 Standard Crane & Hoist
Administrative Assistant/Office Manager
Handle all accounting duties; billing, payables, receivables
Maintain and create all corporate reporting
Maintain and create all purchase orders and incoming jobs
12/2005 – 06/2007 Brask Inc. dba IEE
Purchasing Assistant
Duties included expediting and ordering materials for jobs and shop
Counted and checked all materials coming in
QC Secretary – putting together all QC packages for customers
Engineering back up secretary.
05/2005 – Pelican Refining
Administrative Superintendent
All Purchasing duties
All Accounting duties
All Human Resources duties
EDUCATION
NCCER Certified Construction Site Safety Supervisor – McNeese State University
Graduated April 19, 2012
NCCER Certified Construction Site Safety Technician Certification – McNeese State University
Graduated April 19, 2012
Trench and Excavation competent person certification
Scaffold competent person certification
Fall Protection competent certification
Environmental Protection Agency Asbestos Awareness certification
First Aid CPR AED certified and registered with American Heart Association
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