Administrative Assistant Executive

TRACEY BRYANT

*** ******* ******* ** **** River, AB TIV 0C2 403-***-**** ************@*****.*** SOFTWARE

Microsoft Office Suite including Visio Simply Accounting, ACCPAC Plus, & MYOB

E2 Shop System, Jonas Construction,

Command Center

Replicon

ReQlogic

SupplyPro

SharePoint

SAP

Call 2 Order

Peoplesoft

PROFESSIONAL EXPERIENCE

Billing Administrator

Trecc Electric (October 2017 – current)

Prepare and send all quoted and service worker order invoices to builders

File management quarterly, review all files and ensure all billing up-to-date

Update and maintain vendor database

Accounting/Administrative Assistant (part-time)

Hurst Construction Management Inc. (April 2017-September 2017)

Process accounts payable and receivables, follow-up on outstanding receivables

Prepare purchase orders CCN’s, PCN’s and change orders

Cheque reconciliations

Update all safety manuals for office and construction sites

Maintain records, filing systems and computer files Administrative Assistant (short-term contract)

Husky Energy, Calgary, Alberta (December 2016-March 2017)

Assist with Invoice Processing (PO and non-PO)

Retail Coupon Administration

Provide Time Administration for the Canadian Products Marketing departments

Report Distribution & Mass Mail Outs (Daily/Weekly/Monthly)

Submit Service Now requests to ensure staff has the company resources they require (i.e. arranging for office moves, equipment, and network/application requests, etc.)

Record, transcribe and issue meeting minutes, notes and action logs

Coordinate meetings, lunches, room bookings for internal and external meetings

Index files and records for offsite archiving using HDMS Office Administrator (short-term contract)

Fidelity Machine & Mould Solutions Inc., Calgary, Alberta (July 2016 – October 2016)

Prepare and send invoices, quotes, work orders and purchase orders

Confirm with shop that product/material are received into shop

Process accounts payable and receivables Follow-up on outstanding receivables

Enter daily time tickets into E2

Weekly time cards and submit all employees time to accounting

Update delivery dates

Maintain tooling inventory count

Help staff with material and outsourcing quotes to ensure the best possible price and delivery

Assist with financial reports and month end duties

Maintain records, filing systems and computer files Resume of TRACEY BRYANT

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Legislative Assistant (short-term contract)

Town of High River, High River, Alberta (September 2015-December 2015)

Typed correspondence on behalf of the Mayor and Council

Prepared agendas in Call 2 Order for council and budget meetings

Setup council chambers for meetings

Arranged catering for council and budget meetings

Registered the Mayor and Council for courses, training and seminars as required

Ensured all supplies were ordered and in stock in the supply room

Scanned agendas and meeting minutes from 1985 to 2015 to electronic files

Researched other municipalities for information on their bee and hen bylaws for High River proposed bylaws

Administrative Assistant - Projects

Access Pipeline Inc., Calgary, Alberta (2011–2015)

On-boarding of new staff for the Projects Department

Managed Director of Project Delivery’s calendar

Reviewed Directors upcoming meetings and ensured all materials were provided

Arranged meetings, restaurant reservations, and travel arrangements, including charter flights up North

Planned and coordinated events including, but not limited to department off-sites, quarterly meetings, team building and special occasion

Planned and coordinated with Functional Leadership Team the bi-monthly P2D meetings

Registered employees for courses, training, and seminars as required

Assisted procurement in entering invoices into REQlogic

Attended and recorded minutes for current projects

Entered contractor’s timesheets in Replicon

Managed travel and expense reports for Project Managers, myself & the Director

Kept track of P2D overhead budget

Kept track of team member’s vacations for Project Managers

Maintained distribution lists and email contacts

Ensured all supplies were ordered and in stock in the supply room, found ways to cut costs and keep supplies under budget

Created and updated regularly the Access Pipeline Dictionary & Acronym List

Helped create a standard style guide template for all company documents Assistant Recruiter, ATCO Structures, (2010–2011)

Administrative Coordinator, Nexen Inc. (2006–2010) Project Administrator, ENMAX Power (2005–2006)

Administrative Assistant, Bowen Staffing (2004-2005) Administrative Assistant, Volker Stevin Contracting Ltd (2002-2004) Executive Assistant, Renbec Industries Ltd. (2001-2002) Pharmacy Secretary I, Tom Baker Cancer Centre (1998-2001) Sales Secretary, Enersul Technologies (1997-1999)

EDUCATION

Accounting Technician Honours Diploma, The Career College Business Office Skills Course Diploma, The Career College

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