Office Manager

S.Jayakumar

No,***, Thiruvalluvar nagar Aathnur,

Guduvancheri -603202

Ph-984*******, Land line number-044-********

Email : ************@*****.***, ************@*****.**.**

OBJECTIVE

I would like to join the management team in a professionally run organization and contribute to the contribute to the company’s growth through hard work. Based on my performance, I would like to progress and head the function

EDUCATIONAL QUALIFICATION:

Bachelor of commerce, University of Madras. Completed(2002)

Diploma in computer applications.

FUNCTIONAL SUMMARY:

About 17 years of good exposure in the areas of Administration & Facility .

EXPERIENCE

Kun Honda Motor cycles ltd.

April-2016 TO TILLDATE:

AS a Manager : HR & Admin

FORWARD GROUP OF LEATHERS.

MARCH-2011 TO April -2016

AS a Manager : Admin& Facility service

Sodexho India ltd, (Deputed site) Satyam computer (karpakkam Chennai)

July -2004 TO Feb 2011

As a facility in-charge

Hotel Picnic Pvt, Ltd.: Chennai – 3

Dec1996 to 2004 July,

AS a Front office Executive

General Admin

1.Establish and Manage:

2. All hr statutory act (Esi, PF, Factory act) .

3.Kitchen supplies, beverages, and snacks.

4.Outsourced facilities staff including office assistants, receptionists, housekeeping and mail clerks.

5.Insurance

6. Welfare activities.

7. Office services including mail, couriers and package delivery services, conference room reservations, helpdesk tickets and other support areas.

8. Liaison works like fire licenses, police, municipality, telecommunication and Electricity board .

9.Recuirtment .

10. Consumables stock / Inventory management and MIS Generation.

11. Housekeeping and Essential service

12. Employee Transportation - BPO Cabs and regular vehicles for executives and guests duty.

13. Group Medical and Personal Accident Policy

Space Planning and Move Coordination:

1. Responsible for new office setting up starting from location hunting to the finalization of the projects.

2. Provide office headcount and space utilization reports on a monthly basis including both employee and contractors headcount numbers.

3. Manage new hire space accommodations.

4. Coordinate with Team Managers to determine space assignments.

5. Coordinate all office moves and manage details (copiers, food/snack/drink services, phone issues,

Purchasing:

1. Obtain vendor price quotes, prepare purchase Requisitions

2. Seek to identify cost effective purchasing alternatives by reviewing existing rates and always obtain best pricing.

3. Keeping a complete track of all the vendors and current market trends

4.Defining the SLA’s (Service level agreement) for vendors & regular review of the SLA’s

5. Monitor monthly invoices and vendor payment status to ensure purchase orders are not over-billed and vendors receive timely payment to avoid disruption in service.

Problem solving:

1. Prioritize conflicting responsibilities and schedules.

2. Ability to assess problems and escalate critical issues when necessary.

Function Specific Competencies:

1. Experienced in selecting and managing outside vendor services and obtaining price quotes.

2. Performance management of the team.

3. Able to handle multiple requests and work in a fast paced office environment.

4. Able to effectively read write and speak English & local language fluently.

5. Able to use Excel, Word, PowerPoint as well as email, creating spreadsheets & provide analysis.

6. Excellent problem solving skills and good communication skills with proven ability to build and maintain relationships both with internal and external and at multiple levels within organizations.

7. Able to accurately complete tasks assignments & responsibilities in timely manner.

8. Responsiveness to customer requests/service issues.

9. Act with integrity in all business transactions and maintain confidentiality of Business information.

10. Have adequate knowledge of purchasing procedures.

11. High level of initiative and creativity, Dependable and flexible.

12. Able to work independently as well as part of a team.

13. Attention to detail and costs

ACHIEVEMENTS:-

No arise of customer complaint.

Young and dynamic & hard working personal .

Good communication skill.

Good leadership quality.

Will to face any challenging encounters.

Personal Profile:

DOB : 31st August 1976

Languages Known : English, Tamil & Malayalam

Declaration

I hereby solemnly declare that all the information furnished above is true to the best of my knowledge.

Date : Yours Faithfully .

Place : S.Jayakumar

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