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Project Manager/Project Co ordinator/Administrator

Cape Town, WC, South Africa
January 11, 2018

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Surname : Kene

First Names : Bayeke

Contact Details : 081*******/ 078-*******

Email Add :

Postal Add : 12 Bonsai Street, Silver Oak, Kuilsriver, 7580

Nationality : South African

Area of Residence : Western Cape

Language : English, IsiXhosa, Afrikaans, IsiZulu

Available : Immediately

ID number : 750**********

EE Status : Black Male




B.Admin Degree

University of the Western Cape

Public Administration

Industrial Psychology

Marketing Management





PRINCE2 Foundation

Acutech Business Solutions


Introduction to Projects & Project Management

Overview of PRINCE2

Principles of Organisation

Starting Up a Project

Business Case

Initiating a Project

Directing a Project





Controlling a Stage

Managing Product Delivery

Managing a Stage Boundary


Closing a Project

Tailoring PRINCE2

Managing By Projects. Techniques & Processes

X-Pert Academy


Introduction to Project Management and Managing By Project (MBP®)

The impact of organizational framework on PM authority levels

Sources of Project Management authority

Project prioritization and selection processes

Defining the Project Scope and Work Breakdown Structure

Defining the project schedule (including The Gantt Chart, PERT Charts and Critical Path


Managing the Triple Constraints of time, cost and quality

Application of historical information

Microsoft Project Skills

X-Pert Academy


Creating Logical Project Plans

Setting up Microsoft® Project


Scheduling Methods



Constraints and Deadlines

Creating a Resource Pool and Resourcing your Project

Costing your Project

Baseline your project

Assignment contours

Actual, Planned and Baseline Schedules

Duration and Work Tracking

Earned Value Analysis


National Certificate in Project Management NQF Level 4 (PMBOK)

X-Pert Academy


Project Selection

Scope management and

Work Breakdown Structure

Procurement Management Plan

Cost Management Plan

&Communication Management Plan

Time Management Plan

Risk Management Plan

Human Resource Management

Integration Management Plan

Quality Management Plan & Professional Responsibility

Project Administration & Support

Role of a Project Administrator

Time Management

Personal skills required

in the role of Project Admin

How to start a project Support office





Founder & MD

WiseDreams Holdings Pty Ltd

July 2015 till Nov 2017

Provincial Project Manager EPMO

Acutech Business Solutions

02July 12-31Dec ‘13

Project Co-ordinator

Corporate Communications & Events

July 2008-June 2012

Project Administrator

Parliament of RSA

02 Feb 2008- 31 May 2008

Project Assistant

Eastern Cape Builders Association

January 2006 – December 2006

Project Assistant

City of Cape town

January 2005 – December 2005

Project Administration Learner

X-pert Group Ltd

January 2004 – December 2004


Company : WiseDreams Holdings Pty Ltd

Position : Managing Director

Period : January 2014- till to date

Job Summary : Providing project support to businesses and government departments, Reporting templates, monitoring and evaluation, business registrations, financial models, business process reengineering, developing business plans

Company : Acutech Business Solutions

Position :Enterprise Programme Management Office- Provincial Project Manager (WC-Department of Rural Development & Land Reform)

Period : 02July 2012 -31 Dec 2013

Job Summary :

Communicate, liaise, and negotiate internally and externally using appropriate methods to facilitate the development of profitable business and sustainable relationships.

Participate in strategic business planning and budgeting opportunities

Create and execute project work plans and revise as appropriate to meet changing needs and requirements.

Manage the day-to-day operational aspects of a project and scope

Effectively manage risk factors on a project.

Analyze project profitability.

Continuously monitor and report on progress of strategic projects to all stakeholders.

Present reports defining project progress, problems and solutions.

Implement and manage project changes and interventions to achieve project outputs.

Lead the planning and implementation of project

Facilitate the definition of project scope, goals and deliverables

Define project tasks and resource requirements

Develop full scale project plans

Assemble and coordinate project staff

Manage project budget

Manage project resource allocation

Plan and schedule project timelines

Track project deliverables using appropriate tools

Provide direction and support to project team

Quality assurance

Constantly monitor and report on progress of the project to all stakeholders and Provincial Delivery Forum

Facilitate and implement Change Management process

Present reports defining project progress, problems and solutions

Implement and manage project changes and interventions to achieve project outputs

Project evaluations and assessment of results

Company : Corporate Communications & Events

Period : July 2008 – June 2012

Position : Project Co-ordinator

Reason for Leaving : Career Advancement.

Job Summary :

Organize and schedule meetings and workshops

Book venues for meetings and workshops

Organize travel, accommodation and car hire bookings

Kept meeting minutes and distribute minutes

Organized project calendar

Ccompilation of presentations on PowerPoint

Project co-ordination

Schedulee administration tasks and activities to meet specific project goals and objectives

Attend client meetings and assist with determination of project requirements

Assist the PM in the drafting and issuance of project proposals, RFP’s, tenders, budgets, cash flows and preliminary schedules

Prepare project organization and communication charts

Chair site meetings and distribute minutes to all project team members

Track the progress and quality of work being performed by design disciplines/trades

Use project scheduling and control tools to monitor projects plans, work hours, budgets and expenditures

Effectively and accurately communicate relevant project information to the client and project team

Ensure clients’ needs are met in a timely and cost effective manner

Review field inspection reports from Consultants throughout the lifecycle of the project Issue Contracts, Letters of Intent, Purchase Orders, etc. Maintain Contract Execution Tracking Log

Assist the PM in the review of Contractor quotations to ensure that only fair and reasonable pricing is recommended for approval

Track & manage contemplated change notices and change orders in the database

Prepare substantial completion certificates and ensure all required project close out documents are obtained

Communicate ideas for improving company processes with a positive and constructive attitude, and

for developing this attitude in others

Keep the Project Manager (PM) and others inform about project

Consolidate project progress reports (weekly, monthly)

Company : Parliament of RSA

Position : Project Administrator

Period : 4months

Reason for Leaving : Contract expired

Job Summary :

Send out and receive invitations to MPs all over the world,

Book venues for meetings, prepare and organise boardrooms.

Take minutes and distribute minutes accordingly

Arrange transport for MPs to and from various meeting venues

Book hotels and arrange catering for all guests invited to the IPU.

Report to project coordinators on the progress made

Company : Eastern Cape Builders Association

Period : January 2006 – December 2006

Position : Project Assistant

Reason for Leaving : Low Cost Housing Project completed

Summary :

Tracked and monitored project progress through progress reporting and site visits

Conducted Construction: (site visits).

Train and inform contractors on project related matters (Project Life-Cycle), link between Municipality, Housing Department and Contractors,

Organised project progress meetings with community (stakeholders) and then take, record and distribute minutes

Company : City of Cape Town

Period : January 2005 – December 2005

Position : Project Assistant

Reason for Leaving : Career Advancement

Summary :

Scope mini projects, controlled and monitored project progress on MS Project

Document and record training for HR Team

Compile and execute HR reports on SAP

Respond to HR request logs

Organise workshops and team project progress meetings, as well as taking minutes

Company : X-pert Group Ltd

Period : January 2004 – December 2004

Position : Project Administration Learner

Summary :

Scope community based projects, control and monitor project progress using MS Project.

Organize project meetings

Compile agenda and take minutes

Distribute meeting minutes to the relevant stakeholders


Ms Georgina Gantana

Director SOYD & former EPMO Deputy Director

Department: Rural Development and Land Reform

Cell : 071*******


Ms Mbali Mthethwa

Project Team Lead: EPMO/ DRDLR

Acutech Business Solutions Pty (Ltd)

Cell : 072*******

Mr Mkhuseli Mntwini

Director: Land Reform

Department of Rural Development and Land Reform

Tel : 021-***-****

Cell : 084*******/071*******

Email :

Mr. Sam Molepo

Deputy Director: Land Reform

Department: Rural Development and Land Reform

Tel: 021-***-****

Cell: 082-*******


Mr.James Mkalipi

Cell: 073-***-****

Project Team Lead

Eastern Cape Builders Association

Ms Vuyiseka Mdana

Managing Director

Corporate Communications & Events (CCE)




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