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Project Management

Location:
Kuwait City, Kuwait
Posted:
January 10, 2018

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Resume:

JOVIN C JOLLY

DOCUMENT CONTROLLER

ENGINEERING AND PROJECT / FIELD CONTROL DEPARTMENT – JGC COORPORATION

Address: Manqaf Block 3,Kuwait

Mobile. No: +965-******** / +91-989*******

E-mail – ac3zn1@r.postjobfree.com

OBJECTIV

To work in a globally competitive environment on challenging assignments with rapid professional growth which will offered me an opportunity to effective utilize my abilities for a continues value addition and growth along with the organization, so as to contribute maximum to the concern I work for..

CAREAR SUMMERY

Results-driven Document Management Systems with more than 9 years of experience with onshore/offshore oil & gas in EPC and manufacturing industry. Expertise in electronic records management systems, engineering drawings, final documentation and vendor documentation.

Successfully finished my contract assignments under JGC Corporation and Chiyoda / Technip JV for implementation management and control of project documentation works for Engineering and Project Field control departments for KNPC, Ras Gas, GASCO and Qatar Gas Projects.

PERSONEL EXPERIENCE

EPC CONTRACTOR : JGC CORPORATION, KUWAIT

JOB TITLE : Document Data Processor (Sept 2017- Present)

CLIENT : KUWAIT NATIONAL PETROLEUM COMAPNY (CFP, KUWAIT)

Job Responsibilities:

Experienced in working in an engineering project group or document management center.

Specialist knowledge in Oil & Gas document management systems and procedures.

Ability to control, direct, supervises and manages the day to day activities with a documentation management center.

Experienced in update information in the electronic document management system.

Experienced in electronic data formats production and retention requirements.

Generating reports based on Project Management Team requirements.

Experienced in various electronic document management applications.

Knowledge of maintenance and administration of the document management system.

Extensive knowledge of project document close-out and hand-over.

Familiar with electronic heavy document and data transmission means and practices ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements.

Produce exception reports on late documentation for management review.

Contribute to compilation of final project dossiers, as built portfolios and archiving.

Maintained document control project folders and document register by updating the tracking system.

Undertake other tasks as requested by the Leader Document Control or Chief/Coordinator Document Control.

Assisting the Document Controller with checking in house Drawings/Documentation for compliance to Company procedures

To support the project engineer(s) in producing and transmitting project documentation to meet the requirements of the customer’s expectations

Providing all necessary assistance to aid the on-site management of documents used during the construction phase.

Preparing weekly construction report for Construction manager review.

Distributing documents as per CONTRACTOR and COMPANY Document Distribution Matrix for acceptance, reviewing and informing cycles.

Maintaining document transmittal log and distribution of project documentation to and from COMPANY and CONTRACTOR in accordance with the approved Document Control Procedure.

EPC CONTRACTOR : JGC CORPORATION, QATAR

JOB TITLE : Document Controller (Dec 2013- Jan 2016)

CLIENT : RAS GAS (BARZAN ONSHORE PROJECT, QATAR)

Job Responsibilities:

Preparing the Project Document Distribution Matrix, and various work process for smooth

Execution of the project.

Uploading document through Documents Management System (INDRA).

Control all Incoming and Outgoing Drawings / Documents, etc. Ensure timely issuance & distribution of all the Drawings / Documents with correct revisions to all parties as detailed in the distribution matrix contained in project procedure.

Generate exception reports on documents pending for client’s review and distribute to the discipline engineers for appropriate action.

Document distribution of both electronic and hard copy to various action parties.

Interface with project material control, scheduling, expediting and Client engineering to coordinate documentation work, ensuring cost effectiveness of all documentation activities.

Establishing and maintaining a library of reference documents. Be aware of the various record keeping and reporting procedures of the company’s quality standards.

Maintain file for the purchase orders from the vendor on receipt of the vendor documents along with the reference of the transmittals distribute to the respective engineers and quality engineers for review.

Preparing a summary list of Material Approval Request, Field Change sheet & Site Instructions for client and contractor meetings

Filing of project documents and drawings in conjunction with project and corporate naming and numbering procedure.

Providing all necessary assistance to aid the on-site management of documents used during the construction phase.

Ensure that the delivery of client files is being transferred efficiently and clients are following the proper procedures in transferring files.

Review of our issued contracts with engineering firms and accompanying deliverables as it relates to document controls.

Carrying out quality checks on the drawing/document generally according to the project document checklist.

Responsible for setup of TDR (Engineering Deliverable Register) for Design documents.

Update Center File System for Engineers and Supervisors reference.

Provide guidance and supervision to assigned project Document Control personnel.

Preparing VMC (Vendor Mechanical Catalogue) Package and submit to company for approval.

Coordinate with vendor for final document submission (VMC, MRB & IOM)

Reviewing MRB (Manufacture Record Book) addendum, VMC (vendor mechanical catalogue) & IOM (installation and operation maintenance manual) submit to company for approval.

EPC CONTRACTOR : JGC CORPORATION, ABU DHABI

JOB TITLE : Document Controller (Feb 2011- Aug 2013)

CLIENT : GASCO (IGD HABSHAN 5 PROCESS PLANT, ABU DHABI)

Job Responsibilities:

Possess very good knowledge of engineering review cycle & document control processes, online data management & exchange with external parties (consultants / equipment vendors).

Responsible for overall project administration in areas of record management, document control (home office and field)

Receiving and dispatching all incoming documents and updating the master document register and prepare transmittals for Client and subcontractor.

For Other deliverable like TQ, TD, Action Log, Li censer Package Documents etc. Co-ordination with Design team for issuance of drawings/documents to Client.

Remarkable experience in Project Documentation, Preparation and implementation of Document Controller plans, procedures as per ISO Standards for both corporate functionality and for specific Projects, Training.

Solid understanding of document processing principles and practices Register/ Log, Receipt, Issue, Storage, Retrieval, Distribution, Transmission, Final Documentation, Compilation, Closeout, Handover, Archives.

Regular team meeting for better understanding among the team and also to update the team

On any recent change in work process or any project related issues.

Organize and maintain Project files, drawings and records in an efficient and easy retrievable manner in PDMS and/or in hard copy format as required.

Filing of project documents and drawings in conjunction with project and corporate naming and numbering procedure.

Update Center File System for Engineers and Supervisors reference

Register and update all site based documents (Material Approval Request, Method Statement etc in to INDRA (Integrated Data Management System).

Registering Training manuals, Procedure and Safety documents into INDRA.

Monitoring and checking all documents updated by site on INDRA.

Checking and Tracking revision history as per INDRA procedure.

EPC CONTRACTOR : CHIYODA & TECHNIP JOINT VENTURE, QATAR

JOB TITLE : Document Controller (JUN 2006- OCT 2010)

CLIENT : QATAR GAS (QATAR GAS TRAIN 4 &5 / 6&7, QATAR)

Job Responsibilities:

Establish and coordinate schedules for creating databases for tracking all technical and non-technical documents and provide a status update on a regular basis.

Establish and maintain document distribution matrix, transmittal and correspondence registers for all Project-related documentation.

Ensure that the technical drawings received from various discipline engineers are accurately updated in the Technical Document Register reflecting the details of the documents to be submitted to the client.

Prepare transmittals as per client’s requirements; assign transmittals to each document and sequential file all incoming and outgoing transmittals.

Receive review documents from the client, make respective log entries, assign the approval codes for the commented drawings in TDR (Technical Document Register) and transmit approvals internally as per the project distribution matrix.

In-charge of complete Documentation Management System. The documentation required to be managed by this system includes, complete range of the Technical documentation like Drawings, Reports, Calculations, Technical Specifications, Purchase requisitions generated from the Design / Construction phase, which are further utilized for As-built documentation / Final Handover Dossiers.

Interface with the vendor and obtain the necessary descriptions to be provided in the Vendor Document Register.

Revise all documents and the allotted transmittal numbers for each stage of the vendor drawings. Ensure the vendor documents are duly filled and sent to reflect the latest updates.

Circulate the respective internal and external recipients for all incoming documentation, make clear and legible copies and issue as required with the requisite transmittal notice and maintain the relevant registers.

Maintaining and archive hard as well as soft copies of all drawings in order to comply with Company standards on project documentation.

CONTRACTOR : Karmic and Associates, INDIA

JOB TITLE : Document Controller (Nov-04 to Feb-06)

CLIENT : Various (Civil Work)

Job Responsibilities:

Conducting on-job training for DCC personals.

Work distribution within department.

Downloading and exporting documents from FTP server.

Updating documents in EDMS system.

Handling queries regarding existing project documents.

Preparing document’s numbering procedure & project related procedure for DCC.

Checked and reviewed construction drawings to reflect the actual site arrangement

Printing and updating CAD files.

Submitting drawings for GOVT related departments for approval.

Project Coordinator for Completion & Commission team.

EDUCATIONAL & TECHNICAL QUALIFICATION:

Diploma in Civil Draughtsman

Plus two in Commerce

SSLC

COMPUTER & SOFTWARE SKILLS:

General Skills – Project Management & Information Management – Advanced.

Software Packages – MS Office – Advanced.

Software Packages – Adobe Acrobat & AutoCAD – Advanced.

Information Management – FTP,INDRA,EDMS,CMS, Box NET & WinPCS– Advanced.

Document Control – Advanced.

PERSONAL DETAILS:

Date of Birth : 19-May-1985

Marital Status : Single

Nationality : Indian

Passport Details : Passport No – L6119777 / Valid up to – 21-Nov-2023

Language known : English, Hindi & Malayalam

Driving License : India

Skype ID : jovin.jolly1

DECLARATION

I hereby certify that the information given above is correct to the best of my knowledge and belief.

Jovin C Jolly



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