Administrative Assistant Manager

GISELLE CLARK

*** **** **** ******, ***. *** • Brooklyn, NY 11226

Tel.: 917-***-**** • E-mail: ***************@*****.***

PROFILE

• Assertive, resourceful administrator with comprehensive experience in literary, fashion apparel, non-profit legal, and financial services.

• Excellent interpersonal and communication skills; foster and maintain strong client relationships; interact amicably and professionally with individuals and groups on all levels.

• Constructively organized and detail oriented with strong prioritizing skills.

• Keen analytical focus with strong research and investigative abilities.

• Concise communicator with tactful interpersonal skills; work effectively with individuals and groups on all levels.

• Computer literate Windows NT, MS Word, Excel, Outlook including Calendar, Visio; AS/400; Movex, Sourcing 2000, ACS, DESL, CMS (Case Management System), ECourts.

• Bilingual Fluent and literate in English and Spanish.

EXPERIENCE

Macy’s (Corporate Offices) - New York, NY

Administrative Assistant - HOME Top of Table (TOT) Division 9/2017-Present

• Provide administrative support to Group Vice-President (GVP)/Divisional Merchandise Manager (DMM) and GVP/Divisional Planning Manager (DPM).

• Perform responsibilities similar to those outlined below.

Administrative Assistant - Ready to Wear (RTW) Division 5/2015-9/2017

• Provided administrative support to several vice presidents, Ready-to-Wear departmental managers, senior counterpart/leadership and their teams–specifically, Group Vice President (GVP)/Divisional Merchandise Manager (DMM) for Ready to Wear (RTW), Omni GVP/DMM, Omni GVP/Divisional Planning Manager (DPM), Warm Weather RTW/Mens, 3 senior DMM counterpart/leadership in the RTW Digital departments and their teams.

• Maintained calendar on Outlook, organized and prioritized meetings to ensure calendar time management.

• Updated/maintained Organizational Roster.

• Set up conference calls via meeting place/video conferencing via Skype and Real Presence.

• Scheduled and coordinated travel accommodations for flights, hotels, car service, etc.

• Processed and reconciled expense reports with senior financial manager.

• Practiced discretion and maintained confidentiality with sensitive issues.

• Simultaneously handled multiple projects and tasks with tight deadlines.

• Ordered departmental supplies within budget guidelines.

• Acted as liaison between floor coordinators and Macy’s System and Technology (MST) unit regarding any issues and associate moves.

• Ran weekly reports on markdowns.

• Recorded Best Sellers Pictures Monthly for 5 buyers for Warm Weather RTW.

Children’s Law Center - Brooklyn, NY 3/2014-10/2014

Administrative Assistant

• Provided administrative support to the appellate writing team by preparing legal documents to be filed in the New York lower courts, Appellate Divisions, and Court of Appeals.

• Proofread legal documents, incorporated edits, created blue backs and, copied and assembled documents in compliance with the rules and regulations of the specific court, and created Affidavits of Service for proof of service for the court.

• Conducted legal research, factual cite checking for briefs and motions.

• Managed other projects such as Brief Bank.

GISELLE CLARK page 2

Client Services and Data Associate (CSDA)

• Managed the archiving project by organizing and archiving all closed files.

• Maintained the Client Files Room.

• Created, maintained, and managed Excel charts for all case files to ensure accurate record-keeping of client/case information system.

• Provided office reception as needed, utilizing multi-line telephone system while performing front desk coverage and responding to inquiries from clients, litigants, attorneys and colleagues.

VF Sportswear - New York, NY 9/2011-11/2013

Technical Design Coordinator/Hat Technical Designer

• Assisted the Director of Technical Design and his team of eight.

• Entered initial specifications for hats for all businesses (Sportswear and Outlet).

• Measured and critiqued all hat styles for various seasons.

• Logged and arranged all samples received for timely fitting in order to meet seasonal delivery deadlines.

• Coordinated with vice-president of operation and technical design on the status of all samples after fitting.

• Designated gatekeeper for all samples of every category including samples that were received, borrowed and fitted.

• Oversaw billing review/approval process which involved attention to fee/charge procedures.

• Maintained and fostered model agency relationship.

• Booked fit models and managed/coordinated fit schedules for all divisions.

• Employed an understanding of business priorities to ensure models were available when required.

Polo Ralph Lauren - New York, NY 5/2005-2/2011

Production Coordinator - American Living Division & Polo Jeans Co. Division

• Created and maintained price agreements and allocations; issued all sales sample purchase orders for each season.

• Released, maintained and validated all purchase orders.

• Generated and maintained purchase orders for Australia, Europe, Japan, Korea & Asia Pacific accounts.

• Ran detailed weekly delivery report analyzing on-time deliveries utilizing pivot tables.

• Partnered with account services and transportation teams on garment deliveries.

• Communicated and followed-up with overseas offices and factories; troubleshot and resolved delivery issues.

Production Coordinator - Polo Jeans Co. Division

• Monitored/updated Allocation and Costing Chart, and seasonal costing book.

• Distributed confirmed costing sheet to the Senior Vice-President of Production for system updating.

• Responsible for chasing costing from vendors, worked with merchandising on changes to styles and obtained revised costing from vendors.

• Collaborated with planning department on changes in styling information, projection and retail/wholesale price, updated relative charts or parties.

• Worked with piece goods department on fabric price and quality changes.

• Attended fittings for approval and production timing/schedule adherence, updated supervisor on any changes, which would affect costing and delivery.

• Attended biweekly meetings to resolve and address production issues and update supervisor on general recap.

• Coordinated with overseas vendors' offices on daily production, development issues, acted as liaison between vendor and Polo internal department on any outstanding issue or reported any outstanding issues to supervisor.

• Placed and monitored FOA/J buys and costs with supervisor to confirm.

• Tracked bulk fabric and garment lab test reports, issued care code and confirmed lab test reports with supervisor; tracked bulk fabric and shade lot, confirmed approval with supervisor.

EDUCATION

Borough of Manhattan Community College - New York, NY Major: Business Administration; 40 accrued credits.

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