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Administrative Assistant Microsoft Office

Kenosha, Wisconsin, United States
January 11, 2018

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Kenosha, WI *****

262-***-**** SUMMARY

Experienced Executive Administrative Assistant with extensive experience supporting high-level and managerial roles, and, technically proficient with excellent planning, organizational skills, and the ability to manage multiple tasks and responsibilities.


Administrative Assistant III for Director-IT Department (End User Computing) 2014-2017 Abbvie Inc. through Collabera, Inc., Lake County, IL

• Experience performing administrative duties for Executive Management.

• Intermediate to advanced Microsoft Office Skills.

• Excellent customer service skills.

• Project coordination / organizational skills.

• Strong and effective communication skills.

• Professional presence.

• Work well with all levels of management, internal and external clients Safeguard confidential information.

• Provide administrative support to Executive Level Management: meeting scheduling, travel arrangements, correspondence, report preparation, tracking department budgets and meeting planning/preparation.

• Handle all routine mail or inquiries and prioritize projects assigned. Keep an accurate calendar of appointments,

meetings and due dates for Executives.

• Coordinated offsite and onsite meetings; including luncheons and dinners when required.

• Implement all necessary onboarding/off boarding for all new hires for domestic and international.

• Prepare presentations and agenda for meetings when required.

• Upload invoices and processes payments through SAP in a timely manner.

• Process expense reports through Concur and ensure that all the information is attached in a timely manner for the Senior Director and staff members.

• Coordinate travel arrangements and registration for various conventions and meetings.

• Provide support for new product mailings and promotional mailings as required.

• Miscellaneous administrative responsibilities including manage phone system, open and distribute mail and confidential correspondence and process requests for office supplies. Administrative Assistant, Supply Management Department 2012 to 2014 BRP US INC., Sturtevant, WI

• Responsible for entering vendor maintenance and purchase order information in SAP and JDE databases. Assisting in processing of A/R and A/P invoices, made travel and meeting arrangements, processed UPS shipments, entered and tracked vendor non

• Disclosure agreements, entered and maintained vendor Supplier Agreement contracts in Excel and ordered

supplies. Initiating cost saving measures in use and ordering of supplies.

• Created and changed purchase orders in SAP and JDE (AS400) systems from purchase order requests.

• Entered part numbers in Windchill to process and distribute charts and product design prints to vendors for review and accuracy.

• Created Google Share Point site for historical information of meeting minutes, staff project completion reporting and forms.

• Increased office organization by developing more efficient filing system.

• Planned and executed corporate meetings, lunches and special events for department.

• Programmed multi-functional printer to support emailing of documents to staff and notified IT Help Desk Page 2

through online support system to report irregular computer and printer issues.

• Processed DIRs (damage incident reports) for manufacturing obtaining Return Merchandise Asset numbers From suppliers and prepared shipping memos.

• Improved efficiency of purchase order look-up process by filing them electronically under vendor name and cross referencing them with purchase order number. Administrative Assistant, IT Department 2011 to 2012 BRP, Inc. through Adecco

• Responsible for processing contractor bills, A/R and A/P invoices.

• Managed calendars, meeting planning and travel arrangements for department.

• Created and organized a standard operation procedure manual for position, archiving department documents and general office duties.

• Supported staff of 20 people.


• Administrative Assistant, SC Johnson & Son, Inc through Adecco, 2006 to 2007

• Administrative Assistant, Johnson Diversey, 2001 to 2006

• Payroll Coordinator/Senior Administrative Assistant, Johnson Diversey, through Adecco, prior to 2001 EDUCATION

USNG-Medical Records

Certification Program, Fort Sam - Houston, TX


• Microsoft Office Suite

• PeopleSoft

• WIN7 & WIN10

• Pathway/BTS Enterprise (onboarding/off

boarding new hires)

• IAM (Identity Access Management)

• Service Now

• Expense Report Processing, Concur, BERT, Vinnet, Corporate Travel & Expense (CTE))

• Office Management

• Payroll Processing

• Meeting Planning and Scheduling

• Time Management

• Procurement Process (SAP & JDE)

• Windchill Product Processing

• Schedule Management

• Executive Presentation Development

• Report Production

• Event Planning

• BW Web Reporting

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