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Senior Project Administrator

Location:
Calgary, Alberta, Canada
Posted:
January 09, 2018

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Resume:

Denyese Lutz

*** ******** **, **

Calgary, Alberta, T1Y 6T4

Phone : 403-***-**** Email : ac3yxi@r.postjobfree.com

PROFILE

Executive Assistant/ Senior Administrative professional with extensive experience and a proven ability to effectively work with all levels of an organization, demonstrating strong customer service and software skills. Proven organizational ability, effectively dealing with completing priorities and managing time appropriately. Easygoing, professional manner showing calm under pressure and the ability to deal appropriately with confidential issues. Displays willingness to learn and enjoys taking on new challenges.

PROFESSIONAL EXPERIENCE

SPECTRA ENERGY SEPT 2015 – FEB 2016

Spectra Energy Corp (NYSE: SE), a FORTUNE 500 company, is one of North America's leading pipeline and midstream companies. For nearly a century, Spectra Energy and its predecessor companies have developed critically important pipelines and related infrastructure connecting supply sources to premium markets.

Senior Project Administrator (Contract Position)

Responsible for supporting several Project Directors and their associated projects and project teams.

Taking and drafting minutes of meetings with expectations of understanding oil and gas terminology to take these minutes and understand what various stakeholders discuss.

Highly organized and able to juggle competing priorities in parallel with great attention to detail.

Track, forecast and complete budget reconciliations for Project Directors.

Review and prepare PO’s, AFE’s and Change Orders for Management Projects

Updating and tracking of SharePoint documents on employee portal

Onboarding and off-boarding of employees/contractors coordinating with IT and Facilities.

Travel arrangements, expenses, calendar management and booking of appointments.

Tracking access cards/parking

General administrative duties: clerical support, editing of reports and documents in company templates

Setting up meetings, catering and meeting set up and take downs

HUSKY ENERGY SEPT 2014 – FEB 2015

Husky Energy is one of Canada's largest integrated energy companies. It is headquartered in Calgary, Alberta, and is publicly traded on the Toronto Stock Exchange under the symbols HSE and HSE.PR.A. The Company operates worldwide with Upstream and Downstream business segments. Husky's balanced growth strategy focuses on consistent execution, disciplined financial management and safe and reliable operations.

Executive Assistant to Project Development Manager Sunrise Phase 2A

(This was a temporary position for a maternity leave)

Liaising with all levels of management to proactively deal with changing priorities and inquiries.

Preparing general correspondence, reports and completing specific research.

Independently handling all general office administration tasks such as: organizing meetings (internal and offsite); coordinating travel arrangements; completing and managing i-requests; time entry in a timely basis; maintaining calendars; scheduling appointments and maintaining files.

Maintained highly confidential records and prepared related documents/reports.

Planned, scheduled and organized work assignments for a project team of 15 plus disciplines in a fast paced culturally diverse environment.

Adapted and applied procedures to address unusual problem situations or conflicts in the Director’s absence.

Managed Director’s calendar; coordinated and attended project meetings with Project Lead Disciplines to highlight issues and track action items.

Contacted senior management individuals both internally and externally, to gather and provide information for reports and decision-making.

Responded to internal/external telephone queries and written requests quickly and efficiently.

Scheduled appointments, made travel arrangements, completed expense reports and timesheets in a timely manner.

Prepared PowerPoint presentations for the Director.

Arranged Team events such as Townhalls, Milestone Events and Team Building.

SNC LAVALIN INC. 2013 – 2014

SNC-Lavalin is one of the leading engineering and construction groups in the world. The company provides EPC and EPCM services to clients in a variety of industry sectors, including mining & metallurgy, oil & gas, environment & water, infrastructure and clean power.

Executive Assistant to Director PMO

(Asked to return to work in the Transmission and Distribution division.)

Maintained highly confidential records and prepared related documents/reports.

Planned, scheduled and organized work assignments for a project team of 15 plus disciplines in a fast paced culturally diverse environment.

Adapted and applied procedures to address unusual problem situations or conflicts in the Director’s absence.

Managed Director’s calendar; coordinated and attended project meetings with Project Lead Disciplines to highlight issues and track action items.

Contacted senior management individuals both internally and externally, to gather and provide information for reports and decision-making.

Responded to internal/external telephone queries and written requests quickly and efficiently.

Scheduled appointments, made travel arrangements, completed expense reports and timesheets in a timely manner.

Prepared PowerPoint presentations for the Director.

IMV PROJECTS INC. 2011 - 2012

IMV is a mid-size EPC Engineering Firm that provides major project work in the oil and gas industry.

Senior/Lead Project Administrator

Provided administrative support to the Project Manager and his direct team of up to 14 Discipline Leads.

Maintained highly confidential records and prepared/formatted related documents.

Displayed organizational and planning skills by managing emails and calendars, booking board rooms, travel arrangements and completing expense reports.

Tracked all the project logs and spreadsheets including Project Directory, Project Logs (TDNs, PCNs and DCNs), Action Log, MOM log and distribution.

Managed floor plans and organized office moves as well as the mobilization and demobilization of staff into projects.

Gathered all pertinent information required for weekly and monthly reports for the client and prepared presentations.

Tracked vacations and staff absenteeism to ensure the business unit functions were not affected.

Ensured all Quality Assurance Procedures were maintained for auditors.

CALTECH SENEX GROUP 2008 - 2011

Caltech Senex was a small EPC Engineering company with about 100 employees. Their two major projects were SemCams and PetroCanada.

Senior/Lead Project Administrator

Completed duties similar to the senior administrative positions above.

Asked to take on purchasing of site equipment after Procurement person left the company. Role involved all purchasing for both the major projects, expediting and ensuring items reached assigned destinations.

SNC LAVALIN INC. 2006 - 2008

Senior/Lead Project Administrator, Oil and Gas Division

Provided administrative support to the Project Manager on the NorthWest Upgrader Project and his direct team of up to 25 Discipline Leads.

Maintained highly confidential records and prepared/formatted related documents.

Managed emails and calendars, booked board rooms, made all travel arrangements and completed expense reports.

Tracked all the project logs and spreadsheets.

Managed floor plans and organized office moves as well as the mobilization and demobilization of project staff.

Prepared client presentations and gathered all pertinent information required for weekly and monthly reports.

Tracked vacations and absenteeism of staff to ensure productivity.

PRIOR TO 2006

Worked in various Senior/Executive Administrative roles as well as sales/customer service positions in a variety of industries.

EDUCATION & PROFESSIONAL DEVELOPMENT

Sydney Academy – Sydney, Nova Scotia

Graduated with Honors from a 3 Year Business Course

Attend software update courses regularly to ensure software skills are current.

COMPUTER SKILLS

Windows XP; Microsoft Office 2010: Word, Excel, Access, PowerPoint, Visio, Microsoft Dynamics, Outlook & GroupWise, SAP, QuickBooks and SharePoint/Internet.



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