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EA / Administrative Assistant Support

Location:
New York, New York, United States
Salary:
80-96K
Posted:
January 09, 2018

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SALLY ANNE MALAN

*** **** ***** **. *** *L, NEW YORK, N.Y 10035

MOBILE: 646-***-****

EMAIL: ac3ywm@r.postjobfree.com

PROFESSIONAL EXPERIENCE

Fortress Investment Group, New York, NY 10/2016 -01/2018

Administrative Assistant to Managing Directors in Credit Business (Department reorganized)

Provided a full range of administrative support to four Portfolio Managers

Coordinated all travel arrangements domestic and international flights, train, car rental and car services for board meetings and conferences utilizing BCD travel/Concur

Processed and submitted travel and business expense with project codes for managers utilizing Concur software

Handled complex and dynamic calendars by scheduling all internal and external meetings, along with detailed travel itineraries utilizing shared calendars in Outlook

Kept and updated managers subscriptions, contacts, including sensitive and confidential information with discretion

Acted as liaison for technical support and facilities management for all group personnel, new hires, and visitors

Greeted and escorted guests to conference rooms along with placing orders for breakfast and lunch meetings

Nomura Securities International, New York, NY 06/2013 – 04/2016

Administrative Assistant to Head of Financial Institution Group – IBD (Company downsized)

Provided a full range of administrative support to the Head of Financial Institutions Group and team of Managing Directors, Executive Directors, Vice Presidents, Associates and Analysts

Compiled heavy travel arrangements both domestic and international for client meetings, roadshows and corporate events utilizing the company’s travel agency

Submitted travel and business expenditures for team members utilizing PeopleSoft to maintain corporate cards were in good standing on a monthly basis by processing expenses before their due date

Managed and scheduled meetings, conference calls with recipients dial-in information, telepresence room, and WebEx

Entered all client meetings and calls utilizing Dealmaker and updated the system with new clients to correctly assert project codes to expenses

Cushman & Wakefield, New York, NY 06/2010 – 01/2013

Executive Assistant to Head of Global Business Consulting (Group reorganized)

Provided a full range of administrative support to the Head of Global Business Consulting and team of Sr. Managing Directors, Directors, and Consulting Managers

Was responsible for entering data for each tea member’s chargeability utilizing an online database then transferring the information on Excel spreadsheets required for weekly reports

Requisitioned profitability reports on SharePoint from all Project Managers after projects have been closed

Organized travel and expenses utilizing PeopleSoft and created check requests for vendor or subscription invoices

Edited and formatted PowerPoint and Word proposals, bios & presentations utilizing company templates

Lehman Brothers/Barclays Capital, New York, NY 11/2006 – 01/2009

Assistant to Managing Director in Public Finance (Company downsized)

Provided administrative support to Managing Directors, Directors, VP and Analysts

Created and maintained spreadsheets of all ongoing engagement deals utilizing Excel

Was responsible for keeping, updating and emailing committee, payment, and closing memos

Arranged closing dinners planning alongside venues, chose prefixed meals

EDUCATION

Lehman College, Bronx, NY

Majored Economics and Minor Computer Applications 2004

HIGHLY PROFICIENT SKILLS

MS Word, Excel, PowerPoint, Outlook, PeopleSoft and Concur

Type 65 WPM.



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