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Administrative Assistant

Location:
Calamba, CALABARZON, Philippines
Salary:
12,000 - 15,000
Posted:
January 09, 2018

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Maylen Lopez Paunlagui

Mobile +63-915-***-****

Address: Calamba City, Laguna

E-mail Add ac3ys0@r.postjobfree.com

Work Experience:

Expertise Global ME FZ-LLC May 2010 – June 2015

Executive Secretary / PRO

Dubai Internet City – Building # 12

Work Description:

•Processing, renewal and cancellation of visas.

•Handling overall office maintenance, replenishment of office supplies, renewals of lease contracts and licenses.

•Submission, follow-up, collection, renewal and cancellation of employment and business visas.

•Preparation and management of correspondence, reports and documents.

•Organizing and coordinating meetings, conferences, travel arrangements for the clients.

•Application and arrangement of visas for the clients.

•Implementation and maintenance office systems.

•Maintaining schedules and calendars.

•Arrangement and confirmation of appointments.

•Organizing internal and external events.

•Handling incoming mail and other materials.

•Setting up and maintaining filing systems.

•Setting up work procedures.

•Maintaining databases.

•Communicating verbally and in writing to answer inquiries and provide information.

•Operating office equipment.

Office of the City Prosecutor June 2000 – January 2010

Legal Secretary II

Regional Trial Court – Calamba City, Philippines

Work Description:

•Managed the City Prosecutor’s daily schedule and calendar, made airline and hotel bookings, arranged for venue and other needs for meetings/court hearings and liaised with other offices on their behalf.

•Received complaints filed with the City Prosecutor’s Office Calamba City and docketed the same in the proper log book.

•Typed resolutions for the signature of the Prosecutor concerned and filed these with the proper court/office.

•Prepared and sent out subpoena, clearances and other official communication such as endorsements, letter transmittal, correspondence, memoranda etc.

•Prepared monthly, quarterly and semi-annual reports for the signature of the prosecutors and sent the same to higher offices.

•Entertained clients and attended to their needs and handled correspondence and mail.

•Handled and filed confidential restricted information on a routine basis.

•Managed and updated an organized filing system.

•Performed related works as maybe assigned from time to time by the City Prosecutor and Assistance.

Fluor Daniel Pacific, Inc. April 1999 – May 2000

Administrative Assistant II

Procter & Gamble Project Philippines

Work Description:

•Handled project – related correspondence and mails.

•Managed and updated schedules of project.

•Typed related memoranda, correspondence and requisition orders.

•Assisted in finalizing project related ION and FAX messages.

•Assisted in the preparation of projects reports, worksheets, graphs and schedules.

•Coordinated schedule and arranged for venue and other needs for project meeting.

•Handled and filed confidential restricted project information on a routine basis.

•Followed-up on people (P&G or non-P&G) to get project activities completed as scheduled.

•Managed and updated an organized project filing system (project memo, correspondence cost estimates and project schedules).

•Arranged for hotel accommodation travel arrangements and schedule for project visitors.

•Performed such other project-related tasks as the Project Manager assigned to me.

Educational Background:

College

BS Commerce in Marketing 1994 – 1998

Colegio de San Juan de Letran

Bo. Bucal, Calamba City

Additional Skills:

Computer Literate

Proficient in using Microsoft Word, Microsoft Excel, Microsoft Power Point and well versed in the Internet.

Personal Information:

Birthday : May 17, 1976

Age : 40

Height : 5”

Weight : 95 lbs.

Civil Status : Single

Visa : Residence

References:

Available upon request.



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