Executive Assistant Administrative
Resume:
EILEEN MROZ
***********@*****.***
SUMMARY
Seasoned Executive Assistant with strong work-ethic and extensive experience who efficiently and effectively supports and interacts with C-level and executive management. Highly skilled in prioritizing multiple tasks and continually delivers optimum performance. Maintains discretion with confidential and proprietary information and is competent, organized, resourceful, and reliable. Concentrates on excellence, with attention to detail, and the ability to anticipate needs. SKILLS SUMMARY
MICROSOFT WINDOWS SUITE:
OUTLOOK, WORD, EXCEL,
POWERPOINT, VISIO
SCHEDULING AND CALENDAR
MAINTENANCE; DAY-TO-DAY
ACTIVITIES
COORDINATE TEAM AND DIRECT
REPORT SCHEDULING
INTERNATIONAL/DOMESTIC TRAVEL EXPENSE REPORTING CONTACT BASE ELECTRONIC BILLING: T360
TYMETRIX, ARIBA, PEOPLESOFT
MEETING AND DOCUMENT
PREPARATION/SCHEDULING/CATERING
PROJECT REPORTS/PREPARATION
AND DISTRIBUTION
CUSTOMER SERVICE CANDIDATE SCHEDULING AND
INTERVIEWS
CORRESPONDENCE
EXPERIENCE
VOYA FINANCIAL (FORMALLY ING U.S., INC.) 2007 TO 2017 EXECUTIVE ASSISTANT
Provided superior, executive support to Senior Vice Presidents and other management o Senior Vice President, Insurance Solutions (2008-2016) o Two consecutive Chief Compliance Officers and Senior Vice Presidents (2009-2012) o Senior Vice President, Deputy General Counsel of Mergers and Acquisitions (2007-2012) o Senior Vice President, Deputy General Counsel of Regulatory Affairs (2008-2010) o Chief Counsel, Mergers and Acquisitions (2008-2013) o Chief Counsel, Broker-Dealer and Annuity Manufacturing (2011-2013) o Senior Tax Counsel and Counsel for Corporate Transactions (2009-2017) o Corporate Secretary, Senior Vice President, and Deputy General Counsel (2013-2014)
Supported the first ING U.S. Corporate Secretary and Senior Vice President through the IPO. o Created all documents for the Board of Directors meetings, including letterhead, agendas, timelines, calendars, contact lists, checklists, resolutions, committee assignments, seating charts. Arranged Board of Director travel, processed expenses and quarterly fees.
Served as backup for the President of Voya Foundation, the company’s philanthropic arm.
Managed busy and complex calendars and schedules. Detail to high-level recurring board, committee, and senior staff meetings.
Extensive domestic and international travel, and expense reconciliation.
Coordinated team meetings, including direct reports and extended staff, with the production of meeting books and arranged catering.
Partnered with search firms to coordinate schedules for candidate interviews.
Completed registrations for seminars, conferences, and webinars.
Administered the on-board set up for new executives joining the company.
Managed and distributed project reports. Independently scheduled meetings and sent reminders to committee members for updates and notices of meetings.
Earned the Circle of Honors Award – an award celebrating outstanding individual and team achievement. This award was for individuals involved in the timely compilation and delivery of materials for the first ING U.S. Board of Directors meeting after IPO. EILEEN MROZ 917-***-**** ***********@*****.*** Page 2 EMPIRE BLUECROSS AND BLUESHIELD (CURRENTLY WELLPOINT) 1990 – 2007 EXECUTIVE ADMINISTRATIVE ASSISTANT – INFORMATION SECURITY (2003 – 2007)
Supported the Information Security Officer. Provided comprehensive support for the team; scheduled meetings, coordinated travel, and managed all essential tasks including tracking vacations, contracts and purchasing orders.
ADMINISTRATIVE ASSISTANT – SPECIAL ASSIGNMENT IN HUMAN RESOURCES (2003)
Supported the Director of Resource Planning and Vice President of Corporate Development
Delivered exceptional administrative support to the Human Resources staff. SENIOR EXECUTIVE ASSISTANT – SYSTEMS, TECHNOLOGY AND INFRASTRUCTURE (1995 – 2003)
Supported the Chief Information Officer and General Manager of Systems, Technology, and Infrastructure. Also provided back-up support to the President and Chief Executive Officer.
Maintained, organized, and updated an active calendar and business travel schedule, and managed heavy call volume.
Processed expense reports in a timely manner, created daily reviews, reviewed executive’s email inbox, and compiled and maintained extensive contact lists.
Worked very closely with the Chief Information Officer to successfully rally a department of approximately 500 in rebuilding the company after 9/11 building collapse. PROFESSIONAL DEVELOPMENT
Member of International Association of Administrative Professionals (IAAP) Member of Voya Community Partners; Team Leader and Vice President of Marketing Member of Toastmasters International; Vice President of Public Relations EDUCATION
Associates Degree in Marketing – Queensborough Community College Certificate in Professional Career Photography, Germain School of Photography, Center for The Media Arts
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