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Legal Assistant

Location:
East Rutherford, New Jersey, United States
Posted:
January 07, 2018

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Christine Soehngen

*** **** ******, **** **********, New Jersey 07073

Cell: 201-***-****

ac3xwo@r.postjobfree.com

Objective To obtain a secretarial position which will benefit from my 19 years of experience working for various sized law firms. Able to multi-task in a fast pace environment and support associates to senior partners.

Experience Goldman & Kramer, P.C.

October 2011 – October 2016 Legal Assistant Roseland, NJ

-Assistant to Bruce Goldman, Esq., Managing Partner of the firm. Also completed work assigned by Elliot I. Kramer, Esq. and the Associate when needed.

-Prepare and review commercial Contracts, Buy/Sell Agreements, Statements of Work (SOW), etc., keep track of correspondence and email regarding same.

-Prepare Probate for Wills and submit to Court; prepare and mail Notice of Probate; prepare and file Proofs of Mailing.

-Assist in preparing Wills and Codicils and Trusts.

-Assist in preparing Federal/NJ Estate and/or Inheritance Tax Returns and file same.

-Assist in preparing Real Estate documents for real estate closing for residential and commercial.

-Create LLC’s utilizing outside company.

-Obtain EIN for companies, Estates and Trusts.

-Train new employees on software and office procedures.

-Communicate with firm’s IT company for various IT issues including but not limited to, setting up new users and closing user accounts, arranging new desktops, laptops, software and any issues with same.

-Enter in attorneys’ time during the month and generate monthly billing. Edit same with attorneys and send out bills to clients. Keep track of accounting of clients.

-Accounts payable and print out checks weekly to pay same.

-Keep track of the firms various accounts including IOLTA, checking and payroll via online and going to bank to deposit checks when they can’t be deposited online.

-Communicate with various vendors to make sure the office always has the supplies it needs.

-Secure temporary staff when needed.

-General office duties including but not limited to; opening and closing files, answering phones, filing, scheduling appointments, opening, sorting and distributing mail, conference calls, facsimiles, preparing and editing correspondence, etc., and maintaining files.

Peter Mocco, Esq. Enterprises

May 2009 – March 2011 Executive/Legal Assistant Jersey City, NJ

-Assistant to Peter Mocco, Esq., President of various entities/businesses and perform all work assigned by him, including but not limited to, maintain calendar, schedule appointments, sort mail, prepare correspondence.

-Assistant to in-house attorney and prepare all correspondence, pleadings, maintain diary and files for all legal matters involving entities/businesses owned by President.

-Maintain corporate files, including but not limited to, creating new corporations and companies, state and federal filings, corporate contracts, agreements and dissolve corporations and companies.

-Assist in-house architect as well as outside architects, engineers, and land surveyors on projects (commercial/residential), including planning board submissions, maintaining files with plans and surveys, preparing contracts, proposals, agreements and coordination of meetings.

-Work closely as a team with controller, attorney, architect, property manager, office manager, and construction manager in completing tasks required to respond to any legal and/or corporate business issues.

-Handle and maintain all collection matters for nursing home and assisted living home owned by President.

-Attend and participate in weekly marketing meetings for businesses and residential buildings owned by President.

Florio, Perrucci, Steinhardt & Fader, LLC

July 2007 – May 2009 Legal Secretary Rochelle Park, NJ

-Prepare and file legal documents for various matters including litigation, public entity, labor and employment, municipal, education, construction and public contracting, school board, matrimonial, eminent domain, and personal injury.

-Assistant to three attorneys and provide assistance to other attorneys and support staff as needed.

-Assisted Attorney in her work in eminent domain litigation and commercial and residential closings for the Prudential Center Building.

-Help train new assistants in office procedures and software used by the firm.

-General office duties including but not limited to; opening and closing files, answering phones, filing, scheduling appointments, opening, sorting and distributing mail, conference calls, facsimiles, client billing and maintaining files.

Stryker, Tams & Dill, LLP

June 2003 – June 2007 Legal Secretary/Floater Newark, NJ

-Prepare and file legal documents for various matters including; municipal litigation, Board of Public Utilities matters, litigation matters, mediation matters, matrimonial, arbitration matters and personal injury.

-Provide assistance to all attorneys within the firm as a floater.

-Handle reception duties during lunch hours and after work hours.

-Schedule depositions and prepare deposition summaries.

-Train new secretaries in office procedures and software used by the firm.

-General office duties including but not limited to; opening and closing files, answering phones, filing, prepare correspondence, setting up appointments, handle client billing.

James D. Butler, P.A.

May 2000 - June 2003 Legal Secretary Jersey City, NJ

-Prepare and file legal documents including; asbestos litigation and defense litigation of personal injury claims.

-Handle all Workers' Compensation files from start to finish. These files consist of representing players from the NY Giants, NY Jets, NJ Gladiators, and NY Metro Stars.

-Schedule depositions and prepare deposition summaries.

-General office duties including but not limited to; answer phones, filing, prepare correspondence, handle client billing for the firm, and other general office duties.

Dunne and Associates, LLC

March 1999 - May 2000 Legal Secretary Kearny, NJ

-Prepare and file legal documents for various matters including; matrimonial, business, and personal injury.

-Prepare final documents for real estate closings.

-General office duties including; balancing of business and trust accounts, setting up appointments, handle client billing, answer phones, preparation of correspondence.

Javerbaum Wurgaft Hicks Kahn Wikstrom & Sinins

September 1998 – March 1999 Legal Secretary Newark, NJ

-Set up personal injury claims such as PIP, BI, and UM claims for plaintiffs.

-Retrieve police reports, collect bills and reports from doctors and hospitals.

-Prepare settlement packages for personal injury claims.

-General office duties including not but limited to; answer phones, filing, prepare correspondence, handle client billing for the firm, setting up appointments, and setting up depositions.

Education Katharine Gibbs School Montclair, NJ

Associate Degree in Applied Science April 1998

Notary Notary Public of the State of New Jersey Commission expires August 9, 2020

Skills Type 70 wpm, speedwriting 80 wpm, Time Matters 2.0, Tabs 3, RainMaker Platinum, Microsoft Word and PowerPoint, compose correspondence, punctuation and proofreading skills, trained in diversified office procedures and equipment.

References Available Upon Request



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