Senior Executive Ass't, Global COO, CFO

MELISSA FAHERTY

*** *. ********* ******, ***. *H-W Hartsdale, NY 10530

646-***-**** Cell / *******.*******@*****.***

PROFILE

C-Suite Executive Assistant providing high-level support to prominent individuals in fast-paced, complex environments with intuitive ability to anticipate needs, identify solutions and create options. Facilitate confidential information flow at all levels of communication. Proactive and effective prioritization of diverse tasks, consistently producing top-quality results.

EXPERIENCE

J. Walter Thompson, New York, NY January 2001 - August 2017

Executive/Personal Assistant to Global COO/CFO, Vice Chairman

Provided administrative support to Global CFO/COO including seamless gatekeeping and effective time management

Coordinated complex and often last minute domestic and international travel arrangements, prepared itineraries, adept with multiple stops and time zones, set up global meetings with changing schedules; 24/7 availability for immediate needs

Coordinated professional and personal schedules, including Board Meetings, and internal and offsite meetings

Managed confidential administrative operations and communications with the overall goal of efficient and effective workflow

Liaised between Chairman, Senior Executive Staff, and high-profile industry executives for office needs

Planned company events, including Quarterly Executive Committee Finance meetings and Cannes Lions Advertising Festival

Reviewed and tracked all new and pending employee contracts over $200K

Managed all aspects of personal work for Vice Chairman in the US and Israel

Assisted with coordination and logistics for events and personal vacations

Liaised with management company for all personal properties (NYC/NJ/FLA), handled management complaints/disputes

Handled personal shopping, supervised hired staff (domestic home employees, drivers, lawn/home maintenance crew)

Personal finance management, family medical billing, and liaised with Accountants and Attorneys

United Rentals, Inc., Greenwich, CT October 1998 - January 2001 Executive Assistant to COO, Vice Chairman

Managed all communications for C-Suite office, utilizing effective communication and professional writing ability

Controlled and maintained very active travel (90% of year) and scheduled calendar

Reconciled comprehensive expense reports up to $25,000 monthly

Created PowerPoint presentations for management meetings and investor roadshows

Effectively managed workflow of Administrative Assistant

XL Capital, Greenwich, CT August 1995 - August 1998

Executive Assistant to EVP, General Counsel

Provided administrative support to the EVP, General Counsel and Director of Strategic Marketing with corporate marketing development initiatives, and worked closely with COO and senior management

Coordinated heavy travel schedule for EVP, General Counsel and Director of Strategic Marketing

Participated in the development of narrative sections for annual Report, edited non-financial press releases

Managed domestic and international advertising program, including budgets

Structured off-site bi-annual senior management meeting

EDUCATION

Pace University, Lubin School of Business, New York, NY

B.A. Business Administration/Management and Marketing

SKILLS

Microsoft Office (Word, Excel, PowerPoint and Outlook), knowledge of MAC OS, Social Media platforms: (Twitter/Instagram/Pinterest) Organized, Detailed Oriented, basic knowledge of Mac OS, Ricochet/Ricopay, Event/Meeting Management, participate in Social Media (follow Twitter/Instagram/Pinterest feeds), knowledge of Android and Apple devices, Skype/Skype for business

INTERESTS

Traveling, Trained Classical Pianist, Gourmet Cook, Biking, Rollerblading

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