Administrative Assistant Information Technology

KAROLYN E. SALA

* ******* **** *****, **** ***, Staten Island, NY 10314 • 718-***-**** • 917-***-**** • ********@***.*** PROFILE

A resourceful, innovative and multifaceted professional, dedicated to improving overall operations through the implementation of sound business strategies and effective policy directives • Adapt well to changing work environments with the ability to meet stringent deadlines • Achieve challenging objectives through strong streamlining, leadership and negotiation skills • Committed to developing high performance teams and achieving operational excellence • Strong networking, organizational and time management skills • Able to multitask and prioritize varied work assignments under fast-paced, high-pressure conditions

• Continually strive to increase expertise • Software: MS Office CORE COMPETENCIES

Office Management

Administration

IT Support

Executive Support

Client Relations

Event Coordination

Training/Development

Staff Supervision

Research

Client Invoicing (AIA)

Payroll/Timekeeping

Organization

EXPERIENCE

ASSET STAFFING, INC., NEW YORK, NY • Temporary Agency • Assigned to Long-Term Temp Position at: CALDWELL & WALSH BUILDING CONSTRUCTION INC., NEW YORK, NY • Project Accountant 03/2017-11/2017

Utilize AIA billing, a standardized method of construction billing using a percentage of completion contract method. This standardizes the paperwork sent to architects, trades, and vendors by construction companies and contractors.

Prepare construction invoices detailing weekly labor costs for Project Managers, trades, contractors, sub-contractors and clients. ONYX RESTORATION WORKS & PAINTING (AN ALLIANCE BUILDING SERVICES COMPANY), NEW YORK, NY Operations Coordinator 06/2015-08/2016

DOME PROPERTY MANAGEMENT, STATEN ISLAND, NY • Maintenance Coordinator 02/2014-06/2015 GOLDSTEIN LAW OFFICES, P.C., STATEN ISLAND, NY • Administrative Assistant 11/2012-05/2013 REIDY CONTRACTING GROUP, NEW YORK, NY • Office Manager/Administrative Assistant 07/2010-05/2012 CELERANT TECHNOLOGY, STATEN ISLAND, NY • Software Support Technician 04/2008-05/2009 INNALOGIC, INC. (CODA OCTOPUS GROUP, INC.), NEW YORK, NY • Information Technology Specialist 09/2007-04/2008 PERMAFIBER CORPORATION/PERMALIN, NEW YORK, NY

Administrative Assistant/Information Technology Administrator 06/2000-09/2007 ADMINISTRATION AND OPERATIONS EXPERIENCE

Payroll/Labor Support:

Oversee and coordinate all aspects of payroll and timekeeping for two companies comprised of 30+ union employees; research and respond to payroll discrepancies within a 24-hour period.

Closely monitor employee sick, vacation and personal time; review employee time entries and compare to labor hours.

Maintain building schedules relating to staff vacancies; prepare vacation request forms; assign employees to open projects; create termination personnel documentation for temporary workers.

Utilize a customized computer system to input data, including labor hours, payroll hours, work tickets, job tickets, etc. for submission to the Accounting Department. Prepare and reconcile client invoices. Administration Support:

Coordinate the full range of maintenance services for approximately 100 properties ensuring a streamlined operation. Serve as liaison between vendors and clients. Work closely with Property Managers.

Interact with numerous vendors to schedule maintenance jobs, negotiate pricing and obtain proposal requests. Ensure timely completion of jobs and adherence to proposal specifications.

Provide ongoing staff training; execute ad-hoc requests for reports, meetings, project statuses and client/vendor updates.

Maintain business/personal calendars; schedule and confirm meetings and appointments, and create expense reports. Interview, select and train new hires in corporate policies and internal systems. Delegate assignments and monitor work performance.

Interact with executives and high-profile clients, vendors and sub-contractors; handle client inquires in a diplomatic and professional manner; handle questions and resolve issues. Order supplies for the office.

Entrusted to handle highly confidential and time-sensitive information and documentation. EDUCATION

CUNY: COLLEGE OF STATEN ISLAND, STATEN ISLAND, NY • Completed coursework in Liberal Arts & Communications VOLUNTEER AND COMMUNITY SERVICE

LOUIE’S LEGACY ANIMAL RESCUE, STATEN ISLAND, NY • Volunteer/Foster/Event Coordinator HAPPY HOMES ANIMAL RESCUE, OLD BRIDGE, NJ • Participate in charity and adoption events

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