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Executive Assistant

Atlanta, Georgia, United States
January 06, 2018

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678-***-**** •


Senior Executive Administrative Assistant with 20+ years of experience supporting C-Level executives and management teams in several industries. Extensive background in calendar management, special events, and travel planning in highly visible positions. Highly organized self-starter with impeccable attention to detail and history of performing under pressure to meet deadlines. Excellent interpersonal, written and oral communication skills and a sincere commitment to maintaining rapport with every stakeholder. Recognized as a true professional in supporting executives in dynamic environments.

• Proficient in Word, Excel, PowerPoint, Access, MS Publisher, Concur, and Salesforce

• Current Georgia Notary


Balfour Beatty Infrastructure, Inc. Midtown, Atlanta 2/2014 – present Executive Assistant for national contractor business with annual revenues exceeding $5B

• Responsible for administrative support for the President/CEO and CFO

• Manage extremely active calendars

• Coordinate and manage business travel for both domestic and international trips

• Prepare monthly expense reports for accounts exceeding $10,000

• Liaison with company’s parent office in UK

• Prepare executive level presentations and reports

• Coordinate and plan for senior level executive management team meetings and off-sites Shepherd Center Buckhead, Atlanta 1/2009 – 1/2014

Executive Assistant for non-profit spinal cord and brain injury rehabilitation center

• Responsible for administrative support for SVP-Corporate Strategy/Marketing, Director-Public Relations and Marketing, Director-Provider Relations, Director-Workers’ Compensation, Director-Injury Prevention & Education Services, Public Relations staff, and Marketing liaisons

• Assisted with budgeting activities including preparing monthly expense reports and tracking expenses vs. budget

• Coordinated and planned internal and external conferences

• Scheduled appointments and made travel arrangements

• Coordinated hiring activities and schedules

• Updated Salesforce weekly with new accounts and referrals

• Assisted public relations with media events

• Managed miscellaneous public relations and marketing projects – i.e. updated patient manuals, updated internet and intranet websites, van painting projects, promotional item procurement EarthLink, Inc. Midtown, Atlanta 8/2006 - 10/2008

Sr. Administrative Assistant for IT services, network and communications provider

• Responsible for administrative support for SVP, VP, several Directors, and Managers

• Coordinated complex international travel for partner meetings

• Prepared and tracked expenses

• Coordinated hiring activities and schedules, including provisioning new hires

• Planned and scheduled meetings and maintained calendars

• Interfaced with high level executives both internally and externally

• Planned and scheduled weekly staff meetings, monthly lunch and learns, monthly town hall meetings, and semi-annual department All Hands meetings TERI GRIMES CAP, OM

PricewaterhouseCoopers Midtown, Atlanta 12/2004 - 7/2006 Executive Assistant for multinational professional services network

• Responsible for administrative support for multiple Partners, Directors, and Senior Managers

• Coordinated travel plans for domestic and international trips

• Prepared time and expense reports

• Prepared slide presentations and coordinated projects with Reproduction Department

• Prioritized and routed action items; followed through on completion of work

• Planned and scheduled meetings and maintained Partner calendars

• Typed and proofread all correspondence/word processing, responses, reports and spreadsheets

• Provided back up support to other Executive Assistants as needed Delta Air Lines, Inc. College Park, Georgia 3/2000 - 12/2004 Administrative Assistant to Vice President for international airline corporate office

• Responsible for administrative support for VP-Revenue Management, Directors-Revenue Management and staff of 180

• Scheduled appointments, made complete travel or conference arrangements, and managed Outlook calendars for VP and Directors

• Coordinated department-wide administrative responsibilities, including facilities & technology requests, furniture & equipment inventory, new hire set up, sick/accident leave reporting, etc.

• Coordinated external civic organization activities for the VP

• Coordinated monthly department-wide Rewards & Recognition Program activities

• Coordinated department recruiting/hiring efforts, including managing headcount to plan

• Prepared and approved expense reports

• Provided back up for Senior Officer’s Assistant


Columbia Southern University Orange Beach, Alabama 9/2016 A.S. Business Administration


Certified Administrative Professional (CAP) 5/2017 International Association of Administrative Professionals Organizational Management (OM) specialty certificate program for CAP 7/2017 International Association of Administrative Professionals Project Management (PM) specialty certificate program for CAP anticipated 3/2018 International Association of Administrative Professionals PROFESSIONAL ORGANIZATIONS

International Association of Administrative Professional (IAAP) 8/2016 - present

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