Executive Assistant Administrative Assistant

Sharon Arries

Address: *** ***** ******** ******, #***, Alexandria, Virginia 22304

Phone: 703-***-****

Email: ******.******@*****.***

Executive Assistant Administrative Assistant

Qualifications Profile

Seasoned, goal-oriented, and performance-focused professional, offering wide-ranging experience in administrative functions,

including operations and project management, policy and procedure compliance, as well as events coordination. Demonstrate strong

work ethic, professional demeanor, and initiative to optimize operational efficiency and improve productivity. Possess stellar

reputation in working with diverse individuals, adapting to cultures, and establishing win-win relationships to achieve

organization’s missions and goals. Display effectiveness to thrive within fast-paced and challenging environments while fulfilling

multiple priorities.

Core Competencies

Rapid Conflict Resolution Document Management Reports Preparation Travel Reservations Calendar Management

Meeting Scheduling Cross-functional Collaboration Budget Administration Expense Reports Processing

Professional Experience

Charter Communications- Washington, DC

Executive Assistant, Government Affairs, Policy and External 2016–2017

Utilized Outlook in managing senior vice president and two vice presidents’ calendars of activities

Made use of Concur in creating monthly expense reports for travel and entertainment

Took charge of arranging travel reservations and itineraries for the Policy and External Relations Team

Oversaw the department budget worth $5M and recommended reallocations

Assumed full accountability of identifying and preparing monthly reports in relation to which vendors were 501(c)(3) and 501(c)(6)

compliant

Conceptualized advertisement content for sponsorship and conference brochures

Belcan (Contractor to Charter Communications) - Washington, DC

Executive Assistant, Government Affairs, Policy and External Relations 2016

Organized the calendars of senior vice president and two vice presidents through Outlook

Handled the arrangement of travel reservations and itineraries for Policy and External Relations teams, while preparing and

submitting monthly expense reports for travel and entertainment in Concur

Generated advertisement content for sponsorship and conference brochures

ALTA IT Services - Washington, DC

Executive Assistant to Director, IT Systems and Integration 2015–2016

Maintained the program director’s calendar and schedules, while handling information management email account and securing proper

receipt and response of departments to all requests in a timely manner

Made use of Microsoft Visio in editing and posting wireframes to SharePoint site

Effectively fulfilled administrative duties, such as preparing conference rooms for video teleconferences and webinars,

coordinating minutes of meetings, managing travel arrangements, and processing expense reimbursements in Concur

Delivered effective services as a Federal contractor for on-site operation at the Department of Energy

American Petroleum Institute - Washington, DC

Administrative Assistant, External Mobilization and State Relations 2012–2015

Rendered hands-on assistance to state and mobilization senior directors and directors in creating correspondence and submitting

additional documentation to senior management for the annual report and budget processes, while organizing filing systems for easy

retrieval

Determined possible inquiries, tracked departmental budget expenses, and provided assistance in preparing appropriate responses

Managed hotel reservations, transportation, meals, and other activities for the annual State Relations and Mobilization committees

meetings with 125 participants

Created PowerPoint presentations for briefing binders for internal and external meetings, while monitoring the reproduction and

delivery to designated sites

Efficiently carried out expanded duties, such as updating public and intranet webpages, handling over 75 annual contracts, and

preparing invoices for payment and financial transactions

Worked in collaboration with the Finance and Operations, and other departments as needed

Held responsibility in paying and maintaining records of subscriptions, membership dues, donations, contributions, and supplies for

the committees, while providing secure access to SharePoint for its members

Regularly interacted with all department staff on deadlines and changes to administrative processes

Assumed accountability in generating and submitting quarterly lobbying reports on behalf of lobbyists

Harris Corporation - Chantilly, VA

Executive Assistant, Cyber Integrated Solutions Team 2011–2012

Managed executive team’s daily calendars and schedules, while submitting travel expense reports for a team of 15

Complied with the company’s travel policy in arranging highly complex travel reservation and itineraries for the multiple travelers

Oversaw large office moves and maintained the department’s SharePoint site

Coordinated with Facilities, Security, and IT teams to guarantee employees access and functionality to various areas

Generated HR-related documents and Non-PO invoices using DAS, while tracking inventory of supplies and orders

Planned and scheduled meetings and special events for departments and locations with numerous participants

Acted as the focal point of contact and on-site liaison among clients, consultants, and affiliate organizations

Made use of Microsoft Office PowerPoint, Excel, and Word in developing presentations for the executive team

Maintained active involvement in management and committee assemblies to write minutes of meetings

SURESCRIPTS, LLC - Arlington, VA

Executive Assistant to Chief Marketing Officer 2010–2011

Efficiently fulfilled key functions for chief marketing officer as well as customer and markets executives, which included calendar

management, travel arrangements, and monthly expense reports generation

Managed and disseminated monthly reports cards for vendors in Salesforce

Rendered effectual logistic support for tradeshows and conferences

Applied strategic approach in negotiating corporate rates with local hotels for out-of-town employees and guests

Provided hands-on assistance to the Accounting Department in matching invoices with appropriate back-up documentation and sending

to vendors

Served as member of the Company Event Planning Committee, in charge of fostering team camaraderie

A+ Government Solutions, Inc. - Washington, DC

Executive Assistant to Program Director 2009–2010

Served as federal contractor for the Federal Health Architecture, responsible for managing on-site operations at the Department of

Health

Offered support to other government initiatives in setting up meetings, while arranging complex domestic and international travel

itineraries for program director

Partnered with the program director’s speech writer to guarantee timely completion of speeches

Provided assistance to new contractors throughout their onboarding process

Supported the co-moderation of Federal Partners monthly teleconferences and webinars

Corporate Executive Board - Washington, DC

Executive Assistant to Managing Director and HR Practice Executives 2007–2009

Arranged calendar and travel itineraries for managing director and practice managers

Developed and maintained several databases tracking memberships, projects, and budgets

Created travel and expense report for variety of HR practice executives and staff

Prepared boardrooms and document library for ongoing team projects

Earlier Career

The Carlyle Group - Washington, DC

Executive Assistant to Vice President, United State Real Estate Team

Sprint Nextel Communications - Reston, VA

Administrative Assistant to Senior Director, Supply Chain Management

webMethods, Inc. - Fairfax, VA

Executive Assistant to President, webMethods Government

American Chemistry Council - Arlington, VA

Executive Assistant

Ernst & Young, LLP - McLean, VA

Executive Assistant

Education

Coursework in Business Management - George Mason University, Fairfax, VA

Activities

Volunteer, Leukemia and Lymphoma Society

Technical Skills

Microsoft Office Suite (Word, Excel, and PowerPoint) Lotus Notes Oracle PeopleSoft Salesforce SharePoint

Concur Travel and Expenses Application Compatibility Toolkit (ACT) Windows GovTrip

Customer Relationship Management (Delphi and Aplicor)

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