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Executive Management

Mississauga, Ontario, Canada
January 04, 2018

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Bharathi Dhruv

****, *********** ****

Mississauga, Ontario L4Z1H9


Highly motivated, administrative professional with 10 years of experience providing executive level support. Self-starter with exceptional interpersonal and organizational abilities, and a proven history of supporting daily office operations. Expertise in calendar management, event management, meeting coordination, expense reporting, travel arrangements. I am glad to share my career details as mentioned below.

Work Experience

Citrix R & D India 2015 till date

Lead Admin Assistant

Responsible for providing administrative support to 500+ employees, like conference room booking, sending meeting invites, arranging working lunch, and help filing patent etc…

Providing continuous high quality support to 7 Directors/ Sr. Directors.

Coordinate travel & hospitality needs for senior executives for their business travel

Logistics executions on Gift Hampers for Rewards & Recognitions programs.

Record & Publish MOMs, weekly reports, Org chart & follow up on the actions items & ensure till closure

Independently organize & execute Team Activities, Team outings, Citrix Connect, Tech Fair, All Hands Meet, SE Trainings, Jagriti (women’s forum) and executed the company’s Annual Holiday Party.

Raise PR on Ariba tool and ensure vendor payment on time.

Managing Low Value Assets.

Negotiated favorable terms and pricing agreements with resorts, vendors, caterers and other providers for service at special events

Prepare Expense Report on SAP/Concur.

Maintain calendar -- plan and schedule meetings, agendas & teleconferences.

Coordinated on seating allocation for new hires and smooth relocation for existing employees on different floors.

Creating distribution list and adding employees to the alias.

Citrix R & D India 2012 - 2015

Executive Assistant to Sr. Director/India head

Coordinated travel, prepared trip itineraries, booked lunch/dinner reservations, and scheduled meetings.

Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.

Screened phone calls, maintained filing systems, and updated contacts.

Maintained Organization chart for the Executive.

Processed expense reports and reimbursements.

Publish weekly status report

Record minutes of meeting and follow up on action items.

Provided logistical support to executive visitors.

Handled confidential material at highest level.

Handled petty cash for the executive and purchased office supplies and maintained accurate records of expenses.

Anticipated executive’s needs on daily basis.

Taken care of ordering stationaries and business cards.


Client (Citrix R & D India) 2011 - 2012

Front Office Executive

Engaging executive managers by blocking personal calendars

Effective monitoring of facilities to ensure quality standards & consistence

Managing visitor authorization and exits.

Managing meeting rooms & work space allocation against visitors & new hires

Arranging logistics & employee displays

Integral part of all Internal corporate event management programs

Publishing monthly reports and analysis.

Regularly checked availability of medical kit.

Issuing and activation/deactivation of employee access cards, executive visitor access cards and temporary cards.


Client (Cisco Systems) 2010– 2011

Lobby Ambassador

Ensure visitor greetings & hospitalization at its best

Visitor authorization & exists through LATS

Issuing badges for Contractors, New Hires & Temp staffs

Effective monitoring of facilities to ensure quality standards at all times

Ensuring available reading materials like newspapers, biz magazines at reception

Floral arrangements & beatification of reception & corridors

Managing only authorized usage of facilities


Client (Elita Promenade, Bangalore) 2009 - 2010


Interacting with internal departments, coordination with vendors for scheduling the meetings with the functional heads

Maintaining standard operating system of file management

Handling vendor management, material movement and PO movement

Preparing monthly reports and cost sheets

Responsible for maintaining the property like taking care of housekeeping needs and coordinate with the maintenance for fixing up of any issues.

Deccan Aviation, Bangalore 2008 - 2009


Counter Management at Bangalore International Airport

Checking Daily Duty Rosters for assigned flights and staff allocations

Liaising with internal departments such as boarding gate and check-in counters for On-Time flights departure with external and internal agencies/service providers for improved service quality provided and follow-up as well

Suggest concepts and ideas to customers for better travelling experience

Supervising airport operations & facilities with quality services

Sagar Entertainment 1998-2000

Production Coordinator

Organizing schedules & artiste dates, Co-ordinating with directors, assisting costume designing, maintaining daily accounts & organising daily shooting.

Academic Qualification

Diploma in Airhostess and ground handling (2007-2008), 55.5%

oAnnamalai University

10 +2 Arts (1990 – 1991), 55.83%

oBangalore University

Awards & Recognition

Outstanding Administrative support to Networking teams award - April 2017


Client Engagement

Event Co ordination

Calendar Management

Filing Patent

Expense Reporting

Travel Arrangements

Administrative Support

Monthly MIS & Reports

Purchase Orders & Payment Certifications

Cost sheet, House Keeping & Landscape Development

Internal Petty Cash Management, Vendor Empanelment & Performance Management

Effective supervision of Enquiries & Bookings

Issuing Boarding passes & Co-ordinations

Escorting VIP’S and VVIP’S & Executive Managers

Additional Details

DOB : 28th Feb 1974

Nationality : Indian

Languages known : English, Hindi, Kannada

I hereby declare that the information furnished above is true to the best of my knowledge.

- Bharathi Dhruv

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