Sr. Executive Administator

Traci A. Allen, Sr. Executive Administrator

*** **** **** **. ***** CA 92081 Ph: 858-***-****, ***************@*****.*** 1

PROFESSIONAL EXPERIENCE

Sr. Executive Administrator to CFO, Ionis Pharmaceuticals, Carlsbad CA 04/2014 – Current

• Provide Administrative Support to extremely fast paced Sr. VP of Finance and CFO as well as several other Department VP’s

• Maintain CFO’s email, fast moving calendar and filter incoming phone calls

• Pro-actively request materials for meetings, print materials for meetings as well as loading materials into OneNote

• Coordinate high-level meetings working with several time zones

• Liaison to Audit Committee Board Members. Responsible for coordinating quarterly Audit Committee Meetings. Prepare meeting materials. Assemble and distribute Audit Committee books to Board Members

• Schedule quarterly Earnings-related meetings and quarterly Financial Review Meetings with Management

• Work with other Sr. Executive Administrators to coordinate schedules for fast paced CEO, COO and CBO

• Create and edit PowerPoint presentation and memos. Work with team members to ensure presentations are on the current template

• Book complicated travel and monitor calendars to adjust travel as needed. Executive Administrator to VP of Investor Relations, Ionis Pharmaceuticals, Carlsbad CA 04/2012 – 04/2014

• Provided Administrative Support to fast paced VP of Investor Relations and Corporate Communications Team

• Managed my time efficiently while working on several projects with sometimes competing deadlines

• Set up all teleconference calls. Worked with IT for more complex dial in situations

• Maintained VP’s calendar, email and printed materials for meetings

• Coordinated high-level Investor events including Annual Shareholder event. Coordinated all event space and catering needs. Ensured event ran smoothly. Traveled for events

• Compiled IR/Corp Communications BOD book documents and submitted to management for review

• Distributed and maintained SOX documentation

• Managed IR/Corp Communications document destruction process

• Proofed and uploaded press releases to PR Newswire and Nasdaq

• Compiled media alerts and distribute to management

• Worked with media consultant to schedule media interviews for CEO

• Coordinated the design of the Investor relations Shareholder book cover with outside vendor Department Administrator for Business Development, Ionis Pharmaceuticals, Carlsbad CA 06/2009 – 04/2012

• Provided Administrative Support to fast paced Executive Director of Business Development and Alliance Management Teams

• Managed my time efficiently while supporting two different departments with two different deadlines

• Set up all telecom’s, WebEx’s and video conference calls for both teams

• Worked with IT to request equipment when needed for complex meetings such as Due Diligence Meetings with data rooms

• Created check lists for various job functions such as setting up complex Video/Webex/telecom to ensure events run as smooth as possible

• Managed all IT issues for my group. Followed up to make sure every request was taken care of

• Managed expense reports for all team members

• Ensured all travel itineraries for BD and AM were in line with each travel budget TECHNICAL SUMMARY

Microsoft OneNote, Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft Power Point, Microsoft Publisher, Microsoft Visio, Microsoft Project, Adobe Pro, Internet, OrgPlus 7 ADDITIONAL SKILLS

Self-Motivator, Detail-Oriented, Team Player, Well Organized, Excellent Written and Verbal Communication, Excellent Interpersonal Skills, Works independently while meeting deadlines, Sense of urgency, Works well under pressure, Ability to prioritize multiple projects in a fast- paced environment, Ability to maintain high degree of confidentiality, Customer Service Oriented, Quick Study, Problem Solver

Traci A. Allen, Sr. Executive Administrator

870 Vale View Dr. Vista CA 92081 Ph: 858-***-****, ***************@*****.*** 2

• Provided complete travel packets for all team members travel such as boarding passes, travel itineraries, meeting agendas, meeting materials and weather forecast

• Coordinated all onsite and off-site Business Development and Alliance Management meetings such as Alliance Portfolio Reviews and Due Diligence Meetings. Task’s completed for these types of meetings are, scheduling meeting rooms, preparing binders, agenda’s, making edits to power point slides, coordinating catering, coordinating travel arrangements and off-site dinners

• Created, maintained and distributed a Visio calendar with all the committee meetings dates to make sure all Committee members were aware of upcoming events

• Organized Alliance Management files and binders. Proactive role in downloading materials from meetings and letting key stakeholders know when the materials were available

• Ensured all key stakeholders were aware of all upcoming Alliance related events by creating, maintaining and distributing new meeting calendars in Outlook

• Created new email distribution lists which ensured all key stakeholders were not missed on important emails Executive Assistant II, NexBio, Inc., San Diego, CA 08/2007–6/2009

• Provided Administrative Support to fast paced President & CEO as well as several other Departments VP’s in a quickly growing start up environment

• Liaison to Board of Directors. Coordinated all Board of Director functions

• Efficiently managed Executive schedules and multiple Conference Rooms calendars using Microsoft Outlook

• Effectively Managed Receptionist and Sr. Administrative Assistant, making certain excellent customer service was provided to all team members and all guests

• Assisted with preparation of confidential government correspondence

• Responsible for ordering of all office/ kitchen supplies and business cards

• Successfully negotiated and decreased yearly office expenditures by $6,000 for 2008

• Handled new hire orientations including issuing building keys, key cards and ID Badges

• Responsible for the placement of all employment postings using various websites. Responsible for forwarding all incoming resumes to appropriate hiring manager

• Coordinated complex Domestic and International travel arrangements successfully while following Government Per Diem rates

• Applied for travel documents such as Visas and traveler’s insurance

• Created and maintain company organizational chart using Org Plus 7 software

• Compiled and prepare presentations and reports using Microsoft Word, Power Point and Excel

• Coordinated all on and off-site catering needs as well as coordinate all team building events and company holiday parties

• Maintained company events calendar, update detailed company directory

• Prepared and distribute all company marketing material and HR memorandums

• Prepared complex expense reports

• Maintained company perks program, including corporate food program and corporate gym membership

• Prepared international packages with proper shipping documents Executive Administrator, KSEE24, NBC TV, Fresno, CA 04/2006 - 08/2007

• Provided administrative support to President and five Department Managers

• Created extensive Power Point presentations

• Provide quarterly budgets for G&A department

• Prepared expense reports for all team members

• Interacted daily with all Senior Management and high level external clients

• Coordinated new hire orientations. Back-up for HR Director

• Update website with accurate information regarding job openings and station events

• Coordinated catering needs for all on and off-site station events

• Managed Internship Program requiring supervision of up to 7 college students

• Liaison to KSEE24 Community Advisory Board members

• Coordinate and host quarterly Portraits of Success events with one hundred plus guests which included many city officials

• Prepare various reports including the FCC Quarterly report Traci A. Allen, Sr. Executive Administrator

870 Vale View Dr. Vista CA 92081 Ph: 858-***-****, ***************@*****.*** 3

• Coordinate travel arrangements for Executives and entire News Department

• Recorded minutes during meetings or dispositions and distribute them in a timely manner

• Prepared meeting agendas, Held quarterly safety meetings and Community Advisory Board meetings

• Processed confidential correspondence and contracts for Senior Management Purchasing Assistant, Prints Plus Inc., Concord, CA 04/2002- 04/2005

• Supported President, VP of Operations, Senior Buyers and Purchasing Manager

• Responsible for the ordering of all posters, Lighted Art, Canvas Transfers and Nascar Hoods

• Create orders on the JD Edwards AS400 system

• Placed orders via phone, fax and or e-mail

• Follow up with vendors for availability of product and obtain tracking information

• Updated buyers with any back-orders or discontinued product

• Arranged with vendors to have the priorities expedited to the appropriate warehouse Administrative Assistant, Precision Measurements Inc., Sunnyvale, CA 4/2000 - 04/2002

• Supported President, VP, Sales Team and Customer Service Manager

• Sent requests/updates to customers via phone fax and e-mail

• Quoted calibration costs and provide repair estimates

• Processed purchase orders for calibration and process repair approvals

• Fill-in for Customer Service Supervisor, dealing directly with other department heads

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EDUCATION

• Los Medanos College, General Education Pittsburg, CA 1997

• Liberty Union High School, Diploma Brentwood, CA 1993

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