Executive Assistant Management

ANABEL GOMEZ

347-***-**** *************@*****.*** https://www.linkedin.com/in/anabel-gomez-18698984 Brooklyn, NY 11211 EXECUTIVE ASSISTANT

Creating positive strategic partnerships with senior executives to achieve corporate success. Determined and proactive Executive Assistant who works with a sense of urgency to anticipate the needs Senior- level executives, recognized for superior business acumen- poised in high-pressure, fast-paced business environment. Utilize project management principles to independently plan and direct high-level business affairs, powerful communicator with the wisdom to foster open relationships while maintaining confidentiality. Certified Notary Public. Core Competencies Include:

Domestic & International Travel Planning Meeting and Special Event Planning Multi-Line Telephone System Document Management Reports & Presentations Confidential Correspondence Onboarding Staff Travel, Meeting & Event Coordinator Project Coordinator Time Management Performance Management

Budgeting & General Accounting Complex Calendar Management Client Communications TECHNOLOGICAL EXPERTISE

Microsoft Office applications: Word, Excel, PowerPoint

Google Suite: Google Drive, Gmail, Google Calendar

Concur: T&E

Outlook Calendar

GoToMeeting

SharePoint

Bilingual (Spanish and English)

Internet Explore: Research/ Social

Media

PROFESSIONAL HISTORY

General Service Administration (GSA), New York, NY March 2016- Sept 2017 Executive Assistant to Regional Commissioner (RC)

Provided administrative program management support for the Regional Commissioner at GSA. Oversaw a wide- variety of administrative functions, in support of all directors-level projects and information-management process.

Answered and screened phones, managed busy executives calendar and schedule meetings.

Coordinated domestic and international travel arrangements including flights, accommodations, dining, and ground transportation.

Developed internal correspondence that facilities effective communication between all directors/ regionals.

Managed RC complex and frequently changing travel and hotels arrangements and coordinate pre-planning of trips.

Prepared, gathered and proofed briefing materials, Itinerary agendas, and decks for all executives-level meetings.

Prioritized conflicting needs; handles matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.

Conducted extensive Internet research on competitors and potential acquisitions, reporting findings to RC.

Created expense reports, budgets, and filling system.

Coordinated and set up high-level conference calls, board meetings and management meetings, and special events.

ANABEL GOMEZ - PAGE TWO

347-***-**** *************@*****.*** https://www.linkedin.com/in/anabel-gomez-18698984 Brooklyn, NY 11211 W2O GROUP, New York, NY Sept 2015 – March 2016

Executive Assistant

Delivered daily administrative support to 5 managing directors and virtual support in multiple capacities, including, calendar management, travel management, expense reports and client relationship management.

Coordinated weekly meetings for internal and external groups, including teleconferences and videoconferences interacting with all levels of management.

Managed gift payments, acknowledgement letters, invoicing payments, collecting payments and reconciling payments.

Developed and maintained alert system for upcoming deadlines on incoming requests, projects, and events.

Organized travel; updated calendars with travel itinerary; reconciled and process monthly travel and expenses reimbursement reports.

SILVERSTEIN PROPERTIES, New York, NY Sept 2010 – Aug 2015 Executive Assistant (Jan 2013 – Aug 2015)

Managed administrative tasks support senior-level executives’ for an Office Shared Executive Suites. Coordinate accounts payable, accounts receivable, payroll, vendor management, returns processing, customer relations, executive calendars and report generation.

Processed, tracked and posted all client insurance claims with date completion.

Organized the administration expense budgets, forecasting, and invoices on behalf of senior management.

Provided orientation and onboarding for new businesses in the Silver Suites business sector.

Liaised directly with vendors and clients to negotiate and finalize business contracts.

Greeted visitors entering the offices, determined the nature and the purpose of visit, and directed them to the right destination.

Placed accommodations requests, ordering office supplies, ordering computers, laptops, ordering coffee and maintaining inventory.

Executive Assistant to SVP of HR (Sep 2010 – Dec 2012) Key contributor on supporting the HR team and SVP, handling a variety of personnel related administrative duties Performed as a liaison between HR managers and employees, to ensure a smooth communication and prompt resolution of all queries.

Served as an interdepartmental liaison to resolve any identified administrative or personnel problems.

Prepared monthly reports detailing enrollments, terminations, and compensation issues for HR management.

Utilized time sheets and other employee records to compile and organize time, production, and payroll data.

Reconciled payroll accounts/timekeeping for hourly employees.

Scheduled and maintained complex calendars.

Distributed company-wide announcements, booked conference rooms, and coordinated catering for annual staff development scene.

Booked travel for SVP, processed travel reimbursements, and keep detailed records. EDUCATION

Master of Science in Business Administration: Human Resources Management (2013) Lehman College Bronx, NY

Bachelor of Science: Health Services Administration (2010) Lehman College Bronx, NY

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