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Administrative Assistant Microsoft Office

Amherst, New York, United States
January 02, 2018

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*** ****** *****, ***** *********, NY 14120 716-***-****


I am a dedicated and very hard working Executive Administrative Assistant to the President and Vice President with over 16 years of experience in the coordination, planning and support of the daily operations and administrative functions in a highly confidential environment where I dealt with a diverse population. I possess strong organizational skills, am able to multi-task and prioritize the many assignments that I am given throughout the day, know how to be a team player, proficient in all areas of Microsoft Office, and have excellent verbal and written skills.


October 2001 – Present Safespan Platform Systems, Inc. Tonawanda, NY

Executive Administrative Assistant/Accounts Receivables

Answer multi-line phone system; greet all visitors and determine the nature and purpose of the visit and direct them to the proper department;

Manage all of the executives and field personnel’s complex and frequently changing travel arrangements;

Create all invoicing for the Platform and Scaffolding divisions which includes setting up of new customers; new jobs; inputting all deliveries and returns and generating m

Keep track of all office supplies and other supplies such as paper products; coffee, etc.

Coordinate all meetings and conference calls;

Coordinate all company functions;

Open and distribute all incoming mail; Fed Ex; and UPS packages; and also takes care of outgoing mail.

June 2000 – October 2001 Northtown Automotive Companies Amherst, NY


Answered multi-line phone system; greeted all visitors and directed them to the appropriate department;

Assisted in the Service Department by cashing out of customers;

Assisted with paperwork in the Title and Billing Department

March 1998 – June 2000 Columbus McKinnon Corporation Williamsville, NY

Switchboard Operator

Answered multi-line switchboard and greeted all incoming visitors;

Did all bulk mailings;

Assisted in the Accounting and HR Departments with paperwork and computer work

September 1994 – December 1997

Student Assistant to Academic Dean/Student Secretary in Office Technology Department

Assisted the secretary with daily duties; worked alone during breaks and while she was on vacation;


Kept track of student records


September 1994 – December 1997 Erie Community College-North Campus Williamsville, NY

AAS in Secretarial Science

Graduated with High Distinction; GPA: 3.94; Member of the Phi Theta Kappa; received Professional Secretarial International Scholarship Award; Assisted in processing a reference book that was used with area high school personnel through Tech Prep and School-To-Work initiatives; listed in the 19th edition of the National Dean’s List

September 1981 – June 1985 Akron Central School Akron, NY

Graduated with Regents Diploma; Participated in various clubs and activities.


Davy Passucci – Safespan Platform Systems, Inc. – cell #: 716-***-****

Thomas Lauber – Safespan Platform Systems, Inc. – cell #: 716-***-****

Keith Boyce – Safespan Scaffolding, LLC. – cell #: 716-***-****

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