Executive Assistant Office

NAKIA B. REED

*** ***** **** *****, ********, TX 77477 ● 407-***-**** ● **********@*****.***

SUMMARY OF QUALIFICATIONS

Executive Assistant / Office Manager with 15 years of progressively responsible experience providing office support to executive level management.

Natural Communicator with a unique blend of experience and skills including: Executive Assistance, Project Coordination, Office Management, Liaison Activities, Department Specialist, Event Planning, Entertainment, and Fundraising.

Skilled in cultivating positive relationships with clients and colleagues; particularly adept at communicating effectively across the organization to build focused and productive teams.

Strong leadership skills; able to prioritize, delegate tasks, and make sound decisions quickly with emphasis on improving efficiency, productivity and organizational consistency.

Innovative, enthusiastic, and flexible professional who enjoys learning new skills and quickly adapts to organizational changes with an uncompromising work ethic.

Developed, implemented, and managed complex projects within time and budgetary constraints.

RELEVANT WORK HISTORY

Geotech Consultants International dba (GCI, Inc.), a consultant to Greater Aviation Authority Orlando, FL

Executive Administrative Coordinator August 2015 – August 2017

Proactively supports the Board of Directors in weekly committee meetings, bid (construction) openings, and interview sessions, by ensuring that all materials needed are assembled accurately and available, room logistics, technical support and communication to the necessary participants.

Produces weekly, monthly and ad hoc reporting for the Board of Directors and other Committee members by performing quality assurance on data submitted, generating correspondence, developing presentations, transcribing minutes, and disseminating data/information to the appropriate parties.

Initiates and follows up on action items for new and/or routine projects, policies, and/or procedures and coordinates with other departments, consultants and partners and/or external sources to proactively anticipate needs and resolve concerns.

Manage the Request for Information (RFI’s), Contract letters, Pay Requests, and construction management related documents.

Ensures timely posting of specific meeting information in databases such as Box.com and SharePoint

Provides general information to committee members on policies and procedures and other related issues to the Aviation transportation committee.

Emerson Process Management, Houston, TX

Executive Assistant January 2007 - January 2014

Executive Assistant to the Vice President of Global Engineering Contactors (Oil and Gas), and several Marquee Directors my responsibilities included contract negotiation, taking and transcribing minutes of meetings, drafts confidential correspondence, editing documents, extensive calendar management, and international and domestic travel arrangements .Visa and passport documentation, national and international meeting planning.

Planned and executed small to medium sized company-wide team member events including quarterly breakfast birthday and anniversary recognitions, safety luncheons, happy hours and holiday soirees

Expense reports, draft charts and graphics for executive meetings and performs other administrative and secretarial duties.

Scheduled and maintained a calendar of appointments, handles meeting requests, prioritizes a high volume of email; prepared travel itineraries for the executive management team and staff.

Develop a strategic plan for the Emerson Technology show (National) coordinating and organizing 12 to 16 business units with logistics, 30% national travel required.

Coordination of catered lunches, meeting agendas, hosting conference calls and reviewing contracts.

Swim 'N Sport Retail Inc., Doral, FL

Executive Administrative Assistant/ Office Manager January 2005 – January 2007

Provided administrative support to President /C.E.O my responsibilities included providing confidential administrative support, maintaining the President's daily appointment calendar; making travel and lodging arrangements as required.

Screening incoming mail, publications, and other correspondence. Managing receptionist and administrative assistants to insure effective telephone and mail communications both internally and externally to maintain professional image.

Supervised office activities to achieve maximum expense control and productivity. Developing procedures and policies for office activities and mail distribution.

Create and/or edit high quality reports, proposals, and presentations within tight timeframes. Schedule and coordinate meetings (internal and client) including conference calls and videoconferences. Coordinating all meeting logistics and prepare expense reports.

Maintenance of office equipment and supplies (printers, computers, fax, phones, etc.). I have successfully negotiated the purchase of office supplies in accordance within policy and budgetary restrictions. Manage all petty cash for the office. Professionally maintain successful vendor relationships.

PROFESSIONAL AND VOLUNTEER AFFILIATIONS

New Image Foundation Corporation, Vice President 2000 – 2007

Ronald McDonald House Charities of Houston, TX, Special Events Volunteer 2011 – 2014

Toastmasters-Reliable Speakers, Member 2015– 2016

Orange County Harbor House, Orlando, FL Volunteer 2016- 2017

HIGHLIGHTED SKILLS

Sales Force / CRM • Impeccable attention to detail

Oracle/ SAP • Meeting Dictation

Excel Formulas • Graphic Design

SharePoint • Document Control

EDUCATION

American Sr. High School 1994-1998

High School Diploma

Miami, FL

Bachelors of Science in Business Administration 2015-In-Progress

University of Phoenix (Online)

Major: Marketing

Contact this candidate