Administrative Assistant Manager
Resume:
Pamela M. Rivard
Essexville, Michigan 48732
********@*****.***
Summary
Obtain an office professional position that will allow me to provide quality work in a timely fashion, while increasing my expertise. I am organized, able to prioritize and demonstrate strong work and people skills. I am a diversified individual and enjoy challenges, a busy work environment and working with people. My work experience allows me to prioritize, multi-task and finish projects on time.
Experience
January 2014 – August 2017
RBGSI – On Assignment with Nexteer Automotive
Advance Product Center, Embedded Systems
Administrative Assistant
Supported the Director of Embedded Systems, Advance Product Systems (Electrical/Software Steering Devices) Team Members
Maintain Calendars (in Outlook and Google)
oManaged Director/Manager’s/Supervisor’s Calendar
oScheduled meetings
oArranged/managed special events
oArranged customer tours/luncheons (while considering proprietary information/parts)
Arranged Domestic and International Travel
oFlight itinerary
oSeating arrangements (including special needs and preferences)
oHotel information
oRental car information
oTravel contact list information
oPrepared agendas
oProcessed visa and passports as needed
Prepared and Submitted Expense Reports
oFor Director/Manager’s/Supervisor’s
DocuSign Administrator
Entered time/exceptions for departments using NETT and Kronos payroll systems
Information Coordinator
oSubmitted tickets to IT for team to assure all their computer/software needs were met without disturbing work and production
oOnboarding - Worked closely with IT, HR and Security to obtain employee information and computer needs before employee start
oOff Boarding - Worked closely with IT, HR and Security to see that employee internet access was disconnected and badge was secured and returned to Security
Arranged all building maintenance
oWorked closely with internal maintenance as well as external cleaning company
oBuilding improvements (including remodeling and new construction projects)
Maintained maintenance of all office copiers/scanners/plotters
Ordered department supplies
Mailing of all department mail, including international shipping (and necessary forms)
Courteously answered telephone
2009 - 2014
The Dow Chemical Company
Administrative Assistant
Supported the Business Manufacturing Technology Director (BMTL)
Supported Project Director – Enterprise Reliability
Supported Administrative Team
oMaintained calendars
oArranged domestic and international travel
oPrepared/submitted/approved expense reports
oProvided support to Plant Leaders as needed
oSupported the Building and Construction Technology Center
oCoordinated and organized luncheons and team building events
oCourteously answered telephone
oWorked closely with Project Managers
oSupported the Reliability Administrative team
oScheduled interviews
oScheduled safety training
oObtained Security clearance for employees/guest
oObtained internet access for guest
Arranged all building maintenance
oBuilding improvements (including remodeling and new construction projects)
Maintained maintenance of all office copiers/scanners/plotters
Ordered department supplies (including office and safety supplies for labs and shop)
Mailing of all department mail, including international shipping (and necessary forms)
Courteously answered telephone
2007-2009
Kelly Services – On assignment with The Dow Chemical Company
Administrative Assistant
Supported Administrative Team – Solar Systems
oSupported the Solar Systems Administrative team and staff
oMaintained calendars
oArranged domestic and international travel
oPrepared/submitted expense reports
oProvided support to Plant Leaders as needed
oCoordinated and organized luncheons and team building events
oCourteously answered telephone
oScheduled safety training
oObtained Security clearance for employees/guest
oObtained internet access for guest
oOrdered building supplies (including office and safety supplies for labs and shop)
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