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Executive Assistant Administrative

Riyadh, Riyadh Province, Saudi Arabia
December 30, 2017

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Abdul Jalal Penna Khaja

Post Box *****, Riyadh **622, KSA. Mob: +966-********* Email:

Executive Summary

Highly experienced and results-oriented industry professional backed by 20 years of verifiable year after year success in providing support to the executives and in secretarial and administrative areas. Expertise in calendar management, meeting coordination, expense reporting and travel arrangements


Secretarial & Administration Support

Business correspondence

Travel Management

Expenses reporting

Meeting coordination / Minutes taking

Scheduling and Dairy Management

Filing and Data Management

General Administration

Inter departmental coordination

Cross-Functional Team Coordination

Professional Experience

Executive Assistant to VP, HR Jan 2016 onwards

STC Channels, Riyadh, KSA

Key Responsibilities

Coordinate, schedule and arrange meeting and travel calendars, including business and social events.

Plan and coordinate logistics and materials for Board & Committee meetings and staff events.

Create detailed expense reports and requests for capital expenditures.

Coordinate domestic and international travel arrangements, including booking air ticket, hotel and transportation.

Assess urgency and priorities before accepting or declining appointments and meetings with the Executive.

Executive Assistant to Senior VP, HR & Sustainability Jun 2006 to Jan 2016

Saudi Arabian Mining Company (MAADEN), Riyadh, KSA

Key Responsibilities

Handled all inbound and outbound correspondence and communication as well as inter-office memos and faxes.

Maintained files and records and ensured strict confidentiality of the information and correspondence

Supported the executive on meetings / business trips ; planned, managed the schedule and travel

Screened visitors and telephone calls before sending / forwarding the same to the Executive

Assisted in travel arrangements including hotel bookings & Air Tickets

Organized meetings and took care of Minutes and circulation.

Facilitated various embassy visa applications and other relevant documents

HR Assistant to Catering Division & Exe Secretary-GM Restaurant Division Apr 1997 to May 2006

DAMAC Group, Dubai, UAE

Key Responsibilities

As HR Assistant to Catering Division

Prepared Employment offers and organized Personnel files

Prepared Annual, Emergency vacation and Final settlements of the employees of Dubai area office.

Responsible for correspondence and filing.

Liaised and followed up with Administration Dept. on new visas / visa transfer / exit.

Supported Recruitment :

oReceive CVs through advertisement and segregate category-wise.

oShort-lists CVs based on required criteria, qualification, experience, age and stability in previous companies

oScheduled interviews as required by the business

oHandled Advertisements free/paid in the local newspaper as per available vacancies.

As Executive Secretary to GM

Drafted variety of correspondence, memos, letters, reports, etc.

Screened and reroute incoming mails to the concerned staff

Scheduled and arranged meetings for the executive

Organised Hotel and travel arrangements for the executive

Maintained confidentiality of all information and correspondence


Bachelor of Science in Physics - University of Madras, 1991 (Credentials assessed by WES, Canada)

Additional Information

Language Proficiency - IELTS in English from British Council, Riyadh, KSA, Dec. 2015

Training: Executive Secretary / PA's & Office Professionals Master Development- 2011

IT Proficiency: MS Outlook, MS Office, Internet / Mail.

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