Cellular: 510-***-**** ● Email: ac3uos@r.postjobfree.com ● LinkedIn: www.linkedin.com/in/kiana-mathews-19102111

Objective

Goal-oriented, self-motivated professional committed to pursuing a long-term career as an Administrative Analyst. Demonstrate a certain level of autonomy, time management, multi-tasking, problem-solving, and organizational skills. Well experienced in recruitment selection and the administrative process. Well-developed leadership skills and a strong communicator. Extremely detail-oriented with a proven ability to meet and exceed goals, regardless of industry focus.

Skill Highlight

Interpersonal Skills, Proficient with MS Office, Power Point, Publisher, Mac OS, Google Apps, Keynote, Travel & Event Planning- and arrangements, Client Relationship, Sourcing, Employee Law, Talent Management, Data Entry & Retrieval, Social media savvy, benefits programs, recruitment strategies, Public Policy, Applicant Tracking System.

Professional Experience

My Mother’s Kitchen Catering - January 2011- Present

Event Coordinator/Executive Assistant

●Event design, planning and consulting of all aspects of events from beginning to end (3-4 monthly

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●Heavy bookkeeping, prospecting,PR/ social media, marketing and financial responsibility (6+hours daily)

●Weddings, Baby Showers, Corporate/ Office events, Awards ceremonies for several tech and corporate companies

Port of Oakland (Contract) – March 2017 – October 2017

Executive Assistant to Board Secretary

Provide administrative support to multiple executives, Assists with the organization and production of the Board of Port Commissioners' agenda; coordinates logistics for meetings including the preparation and production of visual presentations, processes ordinances, resolutions, agenda, minutes, prepares and distributes the agenda for Board meetings, Seals and certifies Port documents, Assists in the preparation, organization and maintenance of logs, calendars, retrieval systems and other tickler systems for the Secretary to the Board.

Processes records of the proceedings and actions of Board meetings; maintains the official records and reports of the Board; helps ensure that actions by the Board are recorded properly.

Composes correspondence and memoranda for Secretary to the Board, the Board of Port Commissioners and Port management, Disseminates information through personal contacts and various communication methods, Coordinates a comprehensive records management program, including appropriate control over the maintenance, protection, retention and disposition of records in accordance with legal and operational requirements; maintains office files and records.

Assists Port Commissioners in providing travel planning, coordination and in facilitating reimbursement.

Summer College & High School Internship Coordinator

●Assisting the Director and Supervisor of the Social Responsibility Department Program with the recruitment and registration for the 20 supervisors with the coordination of 180 college applicants and interviews for 9 week summer program

●Create, organize and put together training & orientation packets, coordinate and schedule onboarding orientation and made folders, send pre-session materials and entered post –session data, create spreadsheets for records, consolidate and convert previous interns paper folders into electronic files,

● Set up each intern with all port access, ordered and provided supplies

●Heavy calendar scheduling of all Port of Oakland tours and activities, coordinate and set-up breakfast/lunch for interns, perform daily administrative duties, retrieve Port of Oakland Internship emails, & scan documents.

●Lead several workshops and activities, manage projects, facilitate meetings, calendar management

●Created strategic campaign calendar to generate interns and increase traffic on social media platforms: Facebook, Twitter and YouTube

Kaiser Permanente (Contract) - September 2016 –November 2016

Executive Assistant

●Processes requests for new contacted providers, handles and processes provider requests while servicing as a liaison for providers and contract managers.

●Handles all administrative tasks including retrieving calls, processing and updating documents, calendaring appointments, order office supplies, meeting with vendors and managing expense reports.

●Researches & processes provider disputes and contracts for outside vendors for the provider relations team using different applications, compile mail and track all provider applications

●Creates and mails acknowledgement and resolution letters to providers, scan docs and create folders

Kaiser Permanente (Contract) December 2013- September 2015

Human Resource/Project Coordinator

●Launched drug and background checks, completed on- boarding and new employee orientations, notified recruiters of new hire date and salary.

●Processed 1-9s, verified licenses, certificates, completed hiring process in applicant tracking system, planned and implemented career fairs for client service team.

●Performed administrative tasks, answered phones, scheduled travel, arranged conference calls, calendared appointments, researched information as requested, and managed career fairs.

●Responsible for the creation, assessment, and implementation of all company projects, including distribution and promotions. Assured assignments are completed by the management determined deadlines.

Peralta Federation of Teachers (Ascot Staffing) May 2012 – December 2013

Executive Assistant

●Supported project development teams, coordinated with suppliers and maintained inventory, oversaw marketing and promotion functions for projects, Ensured that projects were set and met by deadline, Managed the scheduling and logistics of events, set-up for webinars, video conferences, WebEx, take minutes of public meetings

●Made travel arrangements for outside locations (hotel. air and ground transportation), ordered supplies and kept and maintained budget, scheduled and negotiated event spaces, scheduled catering, coordinated all social events including yearly holiday party

Democracy Research (Contract) May 2011 – May 2012

Recruiter Assistant

●Responsible for employee selection, maintained and imputed data of employees, managed the hiring process; placed ads, scheduled interviews and prescreened calls, interviewed candidates and prepared new hire orientation paperwork, drug screens, background checks

●Managed calendars, scheduled and planned meetings and conferences, arranged events and activities for team, coordinated travel arrangements, office liaison

●Recruited, trained and managed employees and volunteers, developed and maintained relationships with community leaders and business owners

●Assisted with Project management with Healthcare campaigns from inception to launch, working closely with the rest of the Communications team during the Obama election, collected and entered data daily, content development, including messaging, blog content, and media assets, organized events

Education

California State Eastbay Hayward, California

Bachelor of Art in Sociology, Minor in Communication Graduated June 2016

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