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Accounts Payable Customer Service

Aylett, Virginia, United States
December 27, 2017

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Michelle Bruce

King William, VA 804-***-****

Office Management, Human Resources, Accounting & Payroll professional, with extensive and progressive experience directing and managing operations.

● Provide high level customer, vendor, and personnel support.

● Comprehensive understanding of Accounting, Equipment Rental, and Payroll software including advanced MS Excel, Timberline and Pvault paperless software knowledge.

● Strong knowledge of Office Management, Human Resources and Accounting practices. EMPLOYMENT HISTORY

C W Wright Construction March 2016 Present

Office Manager

● M anage daily functions of the Central Office. All General Foreman, Foreman and Field employees report here.

● Oversee and Manage Accounting Staff, which includes Accounts Payable and Payroll personnel.

● Do all hiring for this division, sending for drug screens/physicals. Explain all new hire paperwork, Ins, assign equipment and uniforms

● Keep track of rate sheets and class changes in Excel and calculate employees raises.

● All Maintenance for building, ordering office supplies, oil and shop supplies, landscaping, and office cleaning is my responsibility.

● Reconcile all the employee’s credit card purchases on a weekly basis.

● Keep personnel records updated.

● Paperwork for all accident reports/claims.

● Keep track of and schedule CDL Road test and DOT Physicals, keep them updated at they expire.

● Manpower (Extensive Excel Spreadsheets of our crew and all the job locations, per diem, and equipment) Update and distribute weekly.

● Weekly conference calls with Corporate going over Revenue and Man hour reports. MGT Construction Inc. July 2015 Feb. 2016

Accounting Manager

● Oversee Accounting, subcontracts, Accounts Payable, Accounts Receivable, special projects.

● Resolve all fiduciary issues with subcontractors.

● Manage and oversee the daily operations of the accounting department

● Process accounts payable/receivable, job costing, general ledger, reconciliations, check runs. Assigned and set up all P.O.’s and commitments

● Monitor and analyze accounting data and produce job cost reports for Project Managers.

● Establish and enforce proper accounting methods, policies and principles.

● Coordinate and complete annual audits. Improve systems and procedures and initiate corrective actions.

● Assign projects and direct staff. Meet all Compliance (W 9’s, COI’s, Lien waivers) objectives.

● Establish and maintain fiscal files and records to document transactions.

● Utilize Sage Timberline. Manage 2 employees, an Accounts Payable and Accounts Receivable assistant.

● Train and evaluate employees to enhance their performance, development, and work product. Address performance issues and makes recommendations for personnel actions. KBS, Inc. June 2008 July 2015

Accounts Payable Processor, Equipment Rental Processor

● Responsible for Processing invoices, Accounts Payable, Lien waivers, Employee Reimbursements, Job cost, Customer Service with Sub Contractors and vendors

● Communicated with co workers, management, clients, and others in a courteous and professional manner.

● Managed accounting functions including maintenance of general ledger, accounts payable, and project accounting; ensure accuracy and timeliness.

● Set up and manage vendor accounts, including management of Vendor Relations, and the AP disbursement, managed Compliance of W 9’s, lien waivers, and COI’s.

● Tracking temporary labor in Excel. Detailed spreadsheet on Fuel charges with over 70 employees with fuel cards. Monitored and kept track of any discrepancies or unusual amounts, charges. Lowe’s bill, reconciled with over 70 employees with cards. Cost coding to correct jobs. Excel spreadsheets on equipment rentals to job sites, charges per day/week/month calculations. Helped with inventory with rental equipment/tools.

● Provided accounting assistance to project managers and operations staff; responded to financial questions/concerns to meet business needs.

● Managed one Accounting assistant, providing training and guidance.

● Created spreadsheets, performed reconciliations of bank accounts and monitor gas usage of employees’ cards.

● Utilized Excel and Timberline Software, PVault paperless Software, and Universal Accounting Software and then implemented ToolWatch for the Rental Equipment Division. M&E Contractors Jan. 2005 – May 2008

Payroll Processor, H.R., Assistant Accounts Payable

● Processed Payroll for over 200 employees.

● Managed and guaranteed disbursement of payroll, including garnishments, benefits and taxes, liens, child supports, W 2’s for over 200 employees consistent with federal and state wage and hour laws.

● Critically reviewed and analyzed payroll, benefits and tax procedures in order to recommend and implement changes leading to best practice operations. Filled out and filed quarterly taxes, weekly deposits.

● Maintained related records, filed tax reports and voluntary deduction reports, process involuntary deductions such as levies and garnishments, processed certified payroll.

● Manage regular preparation of relevant management reports, including weekly, monthly, quarterly and year end reports

(gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.) Addressed employees concerns and questions.

● Performed various journal entries of accounts payable, Job cost and account reconciliations, and provided general ledger support.

Bon Secours 1998 – 2001 & June 2003 – 2005

Payroll Processor

● Processed payroll for 1000’s of employees, checking and auditing timekeeping records for compliance with established standards, maintaining time and attendance records, entering new hires into the payroll system, posting changes in pay and tax status, and miscellaneous changes. Customer service skills, addressed employees questions and concerns.

● Managed workflow to ensure all payroll transactions are processed accurately and timely

● Reconciled payroll prior to transmission and validate confirmed reports.

● Balanced and controlled earnings and deduction totals, garnishments, child supports, inspecting automated system output such as registers and standard reports, determining and correcting out of balance conditions. Prepared and filed tax reports, gathered payroll data for researching and preparing special reports for management.

● Utilized, Kronos Software, Siemens software, and Excel. Steve Crowley & Associates Jan. 1993 1996

Accounting Assistant

● Traveled to different retail business’ to write Payroll, calculate daily transactions, deposits and do reconciliations.

● Reviewed general ledger activity; preparing, entering and posting journal entries; and any other tasks deemed necessary to help with the month or year end close.

● Prepared individual and business income tax returns.

● Participated with the annual year end audit.


J. S argeant Reynolds C ommunity College

Various Class work in Business Accounting

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