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Accounts Receivables Sr. Manager

Location:
New York, New York, United States
Salary:
90000
Posted:
December 27, 2017

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TECHNICAL SKILLS

MS Office Suite, PeopleSoft, SAP, NetSuite, FundEZ, Elite Enterprise 3 (legal billing), MS Dynamics AX, MS Dynamics Great Plains, Salesforce, Workday, Bill.com, MIP (government), Gov-Pay-Net Merchant Solutions, Fund-ware (Blackbaud), Financial Edge (Blackbaud), Raiser’s Edge, Merchant Solutions, E-paces Medicaid submissions, MRI HUD/Housing system, Pro View, Unanet, E-Rainmaker, Sage/MAS 90/500, Multi-pub (publishing), Deltek Accounting, Law Pack, AS400, E-billing (Ty-Metrix/Serengeti), Yardi (rent)

PROFESSIONAL EXPERIENCE:

Vice Media LLC, Brooklyn, NY 2016 – 9/17

Sr. Manager, Billing & Accounts Receivables

Demonstrate with “hands-on approach” with the ability to reduce DSO, implement a new AR/Billing process within a new ERP system, ability to consolidate global AR and billing for acquisitions and seamlessly bring in functions to run AR/Billing centrally. Restructured department of 6 with policies, procedures and mentoring. Revenue $250M

Oversee monthly A/R journal and payment entries, billing invoices, G/L accounts and cash receipts

Oversee complex project driven billing invoices (fixed fee, on account) in addition to monthly time and material (detailed or summary) invoices utilizing electronic submission methods (.ie SAP/Oracle clouds and portals such as Bill.com) as per vendor specifications

Oversee/manage the direct to client method of e-billing invoices

Created policy to reduce write offs and write downs by e-billing invoices

Developed collection policies to reduce DSO

Full understanding of revenue - A/R - collection cycle includes reviewing from a birds-eye to detailed view

Oversaw the reconciliation of the A/R sub-ledger to general ledger and to the bank

Developed cash forecasts and budgets for cash flow and internal department goals

Managed & tracked problem accounts including discrepant accounts, work with attorneys for those in legal status

Managed and worked closely with timekeepers/project managers on problematic accounts and seek resolution via best practices

Oversee the review process of billing credit/debit memo's and revised invoices as per timekeeper or project manager’s request

Develop and maintain relationships (CRM)with major agency accounts (clients) in order to improve billing and collection cycle

Develop creative billing and collection strategies to improve DSO and retain client relationships

Develop and implement policies and procedures for the revenue and collections activities of the company

Services for the UnderServed Inc., New York, NY 2013 - 2016

Manager, Client Billing & Receivable Operations

Worked under the VP of Finance & CFO to ensure that day to day billing and a/r operations were being handled smoothly and accurately. Responsible for agencies billing, receivables, cash receipt and applications of $200M annually, management of client direct related expenses and all relevant reporting in these areas. Developed and managed/lead a team of 8 and worked with all departments within the agency.

Manages all activities in the billing/receivable function.

Ensures timely billing of invoices and cost vouchers; maintains accurate records and control reports.

Manages customer/vendor/attorney relations and discrepancies prior to the disbursement/ release of funds (.i.e. all wire and check disbursements,)

Audits invoices/cost/expense reports prior to payment release

Recommends improvements to billing/receivable processes.

Ensures that billing project milestones/goals are met and adhering to approved budgets.

Responsible for overseeing invoicing, billing, expenses/payables and accounts receivable functions, post and prepare various ledger reports, create journal entries and reconciling to the general ledger.

Ensured timely an accurate invoicing

Assisted with the month-end and year-end close procedures.

Assisted in the year-end and interim external audits performed by governmental agencies certifying the agency’s financial statements. Provided documentations, reconciliations and answered auditor’s questions.

Maintained major vendor relationships with banks, government agencies, attorneys, and management companies.

Reviewed and adhered to government contracts and grants.

Monitored billing procedures and documentation, and provided updates regarding reimbursement and regulatory compliance as requested; conducted periodic audits as needed; maintained files; maintained system access, coding and enforced compliance; responded to corporate compliance on any issues as they arise.

Responsible for legal process of collection, which entitled working with private lawyers to obtain collections thru the court system.

Safe Horizon, New York, NY 2010 - 2013

Director, Accounts Receivable/Payables and Fund Billing

The Restitution Unit of Safe Horizon, a non-profit, notifies complainants of the amount of restitution ordered, bills and collects payment from defendants on behalf of complainants and alerts the court if the defendant fails to comply.

Responsible for the integrity and accuracy of the billing and accounts payables, receivables, financial statements, fiscal budget, forecasting and applicable grants for the Unit; team of 10; receivables of $100M

Oversee/monitor court mandated financial reporting via Excel data sets and a complex accounting system (using MS Access); perform forensic billing, accounts receivables, payables/check distributions

Heavy communications with private attorneys, district attorneys (DA), probation offers along with explanations thereof to the agency CFO and senior management on problematic accounts and be able to provide possible solutions.

Managed customer relations the disbursement of funds ( all wire and check disbursements,) and 1099's

Oversaw and analyzed the billing data and collections to detect deficient controls, duplicated effort, extravagance, fraud, or non-compliance with laws, regulations, and management policies.

Prepared detailed reports on account and billing findings

As necessary, inspected account books/logs versus billing system for efficiency, effectiveness, and use of accepted accounting procedures (GAAP) to record transactions.

Created and enforced billing and receivables policies

Meet monthly closing deadlines and issued billing and collection reports to outside contracted agencies.

AMERICAN LAWYER, New York, NY 2009 – 2010

Director, Billing & Accounts Receivable

Lead the billing and accounts receivables processes; team of 5.

Maintained full billing and receivables responsibility including updating client accounts via Great Plains.

Reduced DSO from 93 days to 44 days within first 6 months; receivables of $10M

Responsible for the timely billing via electronic submission and the follow up and collection of accounts receivable via electronic feeds.

Enforced global collection practices which reduced write offs and improved cash flow

Prepared complex financial billings for shareholders on monthly or quarterly basis.

SIMAT HELLlESEN & EICHNER, PC, New York, NY 2006 - 2008

Billing, Revenue & Accounts Receivables Manager

Produced average $3M monthly billing including the use of e-billing.

Recorded and tracked billable and non-billable timekeeper time and costs

Generated fixed fee, detail and summary invoices based on project specifications

Met individually with timekeepers on their cases and ensured all billable time and costs were entered and invoiced

Heavy follow-up with clients on outstanding invoices

Reduced write offs and improved cash flow via extensive communication via email and calls

Shortened the receivables turnover by 10 days over 12 months via appropriate collections principles.

Reviewed daily deposits, reported daily income, and maintained electronic posted copies of daily receipts.

VIACOM INTERNATIONAL INC, New York, NY 2002 - 2006

Senior Legal Billing Specialist

Audited the outside counsel and legal invoices relating to CBS Inc., Viacom Outdoor, Paramount Pictures, Blockbuster, Black Entertainment and MTV Networks.

Worked directly with in-house counsel on billing matters and collection efforts

Worked with law firm collection departments to resolve outstanding billing discrepancies and communicated information internally to in-house counsel

Responsible for auditing third party legal time & cost invoices, monthly inter-company divisional charge backs, and balancing divisional account reconciliations.

Worked with a large amount of law firms and attorneys to discuss billing discrepancies

Audited and rejected invoices that were not in compliance with CBS Inc. /Viacom’s outside counsel policies.

Ran monthly Billing, A/R and A/P reports for General Counsel and Finance.

Audits expense reports prior to payment release

Reconciled Law Pack to e-billing systems (identified deductions, discounts, mathematical errors, etc.).

SHEARMAN & STERLING LLP, New York, NY 1997 - 2002

Promoted to Senior Legal Billing Coordinator

Communicated with partners and attorneys on their billings

Met frequently to discuss matters and ensure all time and costs were captured

Monitored billed vs. unbilled entries and made necessary adjustments based on client specification

Ran proformas (WIPs) and draft bills (pre-bills).

Processed write-offs, divides, transfers, added premiums and combined necessary entries

Developed detailed bill narratives

JAB Madison & Associates, New York, NY 1994 – 1997 Legal Billing Coordinator

Right hand to 5 attorneys and their billing matters

Responsible for all diary entries, billing, edits to bills, and all adjustments

Time and costs with back-up

Drafted lawyer pre-bills for review and then posted to ledger

Posted cash to ledger, made timely bank deposits

EDUCATION

Walden University (online) Master’s Business Administration w/Forensic Accounting concentration, anticipated winter 2018

Walden University, B.S. Business Administration/Accounting, achieved 2014

CERTIFICATIONS

NYS Notary Public since 2007

IRS & NYS Certified Personal Income Tax Specialist and Advisor since 2002

ASSOCIATIONS

HR Block Tax Professionals, member since 2002

National Association of Women Business Professionals, 2012



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