Administrative Assistant Executive

*** ***** ****, *****, ** ***** – 713-***-**** – ********@*****.***

Kimberly Luprete-Olson

Objective:

I am looking for placement in a company where my years of experience in a variety of applications can benefit both my employer and myself and I am willing to learn new skills as they are needed, required to help me to be as beneficial to my employer as possible. Experience

12/2015 – 12/21/2017 Wilhelmsen Ships Service Pasadena, Texas Accounting Clerk

Maintaining daily cash postings

Responsible for all check deposits and initiating wire payments to bank

Reconciling all bank accounts

Responsible for reimbursable process for US & Canada companies

Responsible for reoccurring monthly billing process for US & Canada companies

Responsible for recording all inter-company related transactions

Verify and authorize payment proposals generated for weekly check runs

Assist in compiling the necessary information needed to justify and / or clarify various deviations and fluctuations in the Profit and Loss statement during the month end process

Review and verify financial entries, documents and reports

Investigate and communicate any identified errors found during month end closing process

Maintain accounting records

Responsible for recording and maintaining all month end entries and accrual schedules for the US & Canada

Responsible for creating and maintaining all user profiles for travel and expense related programs – Concur System

Responsible for verifying employee related expense reports for documentation & compliance as outlined by WSS policy

Assisting in the monthly financial closing process, reconciliation of ledger accounts and the financial year-end closing process

Responsible for reconciliation of all inter-company positions

Preparing monthly reports for all related agents within the US & Canada, in accordance with WSS policy

Creating a documenting internal routines and processes as needed

Responsible for reconciliation of liner and logistics processes

Responsible for recording and maintaining the fixed assets ledger, including new investments and depreciation schedules

Assist Accounting Supervisor with tasks as needed 9/2015 – 12/2015 Starbase Jet Aviation Houston, Texas Auditing Assistance – Maintenance

Part-time Position with Tamia Reese – Auditor

Pulling FAA (Federal Aviation Administration) records on plans for the AD’s (Airworthiness Directives)

Locating all forms of documents for 25 planes

Inputting all information into a Microsoft Word 2010 1/2009 – 3/2015 Perry’s Restaurants Corp. Houston, Texas Executive Assistant/ Accounting Assistant – 13 Locations

Responsible for the Financial Reports – Daily, Weekly and Monthly for all 13 locations.

Assisted upper Management with Policies & Procedures

Updated the General Ledgers for all 13 locations in a timely manner for the COO

Data Entry for all corporate team members in all different formats

Reconciliation Sales Reports & Gift Cards on a daily basis.

Executive Assistant to the President, COO and the DOO of the company.

Hotel/Flight Reservations for all management of the company (which included all managers at the store locations)

Receptionist Duties which included taking care of all office machine equipment, ordering office supplies and other job duties.

Assisted the Payroll dept. by implanting and calculating the tip share.

Accounts Payable

LBW (Liquor, Beer, Wine) Invoices – 13 locations 1/1999 – 1/2009 Stay At Home Mom League City, Texas

St. Mary’s Booster Club – Treasurer

Room Mom at St. Mary’s Catholic School

AK Fishing Charter, Inc. – CFO – Owner

1995 – 1999 Universal Weather & Aviation Houston, Texas 3rd Party Biller

Account Analysis

Reconciliation Monthly Reports

Invoice Billing

Currency on Invoicing

Customer Service/Telecommunications

1992 – 1995 Cannata Communications, Inc. Houston, Texas Accounting Assistant

Billing Department

Policies & Procedures

1990 – 1992 Corrigan Consultants, Inc. Houston, Texas Secretary

Typing

Maintaining Files of Documents

Education

1989 – 1991 Alvin Community College 1 1 2 Year of College 1987 – 1989 Clear Creek High School High School Diploma 1985 – 1987 Pearland High School

Qualifications

Microsoft Word 2007 & 2010

Microsoft Outlook

Excel – Intermediate

Power Point – Intermediate

Accounting – A/R & A/P

10 Key-Touch

Typing – 85+

Oracle

Mas 90

Concur

Quickbooks

Peachtree

Compeat

Purchasing Inventory

Budgeting

Reconciliation

Data Entry

References

Derek Pearson – Controller – Perry’s Restaurants – 281-***-**** – Email: *****@*****************.***

Pam Sullivan – Human Resource – 281-***-****

Mary Lou Garcia – Ex Employee – 832-***-****

Denise Baker – Ex Employee – 281-921- 4625 Email: ******@*******.*** Tamia Rubin – Ex Employee – 281-***-**** Email: ************@*****.*** Tanya Mota-Royas – Human Resource – Email: *****.****-*****@**********.***

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