Administrative Assistant Support

Karen Seguin

*** ******** *******, ******, ******

Home: 613-***-**** Email: *****.********@*******.***

Summary of Skills

. Experience working in Federal Government Atmosphere and Private Sector;

. Experience working in a fast-paced medical work environment;

. Experience in operating a personal computer, using word processing, presentations, spreadsheet software, producing correspondence, memorandums, and technical notes on Microsoft Office Suite;

. Ability to work with Travel Management Tools (CLAIMS X & Travel AXcess);

. Experience with government SAP Finance and Human Resources system;

. Experience working with records and data management;

. Experience in applying government administrative policies, procedures or directives;

. Experience in scheduling and organizing teleconferences, videoconferences or meetings;

. Experience in providing budget and financial support services;

. Experience in using and maintaining financial databases;

. Experience in providing human resources administrative support;

. Experience in preparing, formatting and processing various forms and documents;

. Ability to recommend a course of action which involved business rules and/or regulations;

. Experience in preparing hospitality and travel arrangements and processing expense claims;

. Experience working with an inventory of office materials and equipment;

. Experience coordinating events, conferences, and workshops;

. Experience in supervising staff; and

. Experience working with procurement and service contracts

Completed Courses/Expertise/Skills

Spectrum Accounting Software

DND Introduction to Records Management - 2009 - Completed

DND - SAP FMAS/DRMIS Training - Certified 2009 & 2012

Green Procurement - Certified 2012

MITE – Certified 2012

Data Management Correspondence System (DMCS) - Correspondence

Claims X (DND) & Travel AXcess (HC) – Travel Management Tools

CAS HR – Canada Revenue Agency – Certified 2012

Experience & Accomplishments

Knowledge working with a Security fast paced Environment;

Knowledge of Health Canada mission and vision;

Knowledge of Department National Defence mission and vision;

Knowledge of applying government administrative policies, procedures or directives;

Knowledge in writing and preparing government ministerial correspondence;

Managed the quality control of correspondence and briefing materials to ensure conformity with established departmental guidelines and standards;

. Responsible for the editing and for formation of all memos, technical notes, and letters that are distributed;

. Delivered correspondence of a sensitive nature using various software applications such as DMCS;

. Handled travel arrangements and travel expense claims for international and domestic travel;

. Experience processing application for client requests/claims/benefits;

. Provided hospitality for various conferences, teleconferences and large meetings;

. Responsible for preparing training, HR, and travel forms;

. Managed all the developing and maintaining file system;

. Managed the office organization with managing filing system correspondence, office supplies, and travel arrangements;

. Managed all staff leave and overtime;

. Organized office binders such as travel, invoice, training, equipment and project binders;

. Managed departmental budgets, responsible for inputting financial information for travel and training commitments and budget spreadsheets, responsible for managing all departmental contracts, and budgets, responsible for procurements and service contracts for all office projects and tasks; and

. Prepared agendas, minutes, and releases all material to the appropriate personals within the departments

Summary of Career

Administrative Assistant/Accounts Payable Clerk February 2013 – March 2016

Convergint Technologies Ltd. - Accounting Department

Provided administrative support to a face passed office environment, of management, and supervisors. Provided direction to staff on administrative processes, procedures and requirements to resolve problems and optimize value of operations.

Administrative Assistant (CS-04) September 2012 – February 2013

Canada Revenue Agency – Information Technology Branch

Government On-Line

Provided Administrative support to the Director of Government On-Line Team. Worked with administrative systems, procedures and practices to assist management with the operations of the branch.

Administrative Officer (AS01) January 2012 – September 2012

Department National Defence – School of Military Mapping

Mapping & Charting Establishment

Provided support with the financial support to the Education Unit with Mapping and Charting Establishment, provided support to high level management within the unit.

Administrative Assistant June 2011-December 2011

Health Canada - Emergency Preparedness Occupational Health

. Provided administrative services and support to Senior Medical Advisor, in the Health Canada Department. Provided support using the administrative procedures and requirements to ensure the success in the unit.

Executive Assistant (AS01) July 2010 – June 2011

Health Canada - First Nations & Inuit Health Branch

Communicable Disease Control Division

. Provided administrative support services in a First Nations Inuit Health Branch, in the Communicable Disease Control Division. Providing advice and general administrative support to Senior Management, using daily administrating provisions.

Administrative Assistant October 2009-Janauary 2010

Department of National Defence (DND)

Assistant Deputy Minister (IE) -Director General Nuclear Safety

. Experience in providing Administrative Services to Director General, providing clerical support in a military/civilian DND environment.

Administrative Assistant July 2009-October 2009

Department of National Defence - DRDC

Centre for Operational Research & Analysis (CORA)

. Provided administrative support to the Section Head of the Maritime research team, in a military/civilian DND environment

Administrative Assistant February 2009-May 2009

Community Care Access Center (CCAC)

Administrative Support Unit (ASU)

. Provided Administrative support to Nurse Health Manager, working a medical administrative environment;

Education & Courses

. Algonquin College School of Business

Small & Medium Enterprise Management

Post-Secondary Diploma - Graduated in June 2009

Other Information

. Reliability & Secret Clearance - PWGSC

~References available upon request~

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