Administrative Assistant Engineering
Resume:
H 845-***-**** **************@***.***
SUMMARY
To obtain a position where my performance enhances the executive(s) effectiveness by providing administrative management support. Act as a primary point of contact for internal and external clients on all matters pertaining to the offices of the executives assigned to me. Serve as a liaison, representing the executive to others, organizing and coordinating activities, schedules and communications; and to work independently on projects, from conception to completion, while still being able to work under pressure to handle a wide variety of activities and confidential matters with discretion.
PROFESSIONAL EXPERIENCE
WCD Group, LLC, Nyack, NY (Formerly RND Services, Inc. 2010-2013) 2010 – Aug 2017
Administrative Assistant / Receptionist
Provide confidential and administrative support to the Division Manager and all Project Managers.
Performed standard administrative functions including typing, answering phones and screened calls, distribute incoming mail, upkeep of project files, reproduction of reports, assist group in special projects as necessary.
Greeted all visitors including vendors.
Prepared all outgoing packages (UPS) and regular mail.
Tracked daily reports for the field guys for billable purposes.
Maintained record of all vehicle’s registrations, inspections and EZ Pass account. Managed quarterly taxes and yearly registrations for interstate miles for company trucks.
Entered weekly time sheets for the field guys on Time Tracker Billing System.
Managed payroll for all field guys and tracked Prevailing Wage hours for Certified Payroll.
Prepared and developed spreadsheets, new forms for the office and project managers.
Collected all credit card receipts for reconciliation of monthly credit card statement by specific job numbers and personnel, balance checking account.
Responsible for tracking of petty cash to be submitted monthly to our corporate office.
Maintained inventory of office, janitorial, and equipment supplies; and being careful to adhere to budgeting practices.
Maintained all company and project managers’ certifications and licenses for renewal. Scheduled all classes/exams, payments for all personnel as needed.
Interfaced by phone and emails with insurance carriers for all insurances requirements as needed for projects.
BARR LABS, Montvale, NJ 2004 - 2009
Engineering Maintenance Support Coordinator
Provided Administrative support to the VP of Engineering, Director of Engineering and the Engineering Staff (20 Engineers).
Prepared quarterly Department Budget which included Capital Projects and Expenses for the Engineering departments in multiples sites (New York, Ohio, and Virginia). Reviewed separate department budgets and provided management with combined statistical cost comparison summary.
Managed the Capital Appropriation Request process which included coordinating approval, updating the status to Project Coordinators, and maintaining Capital Appropriation tracking system resulting in faster completion of approval process.
Coordinated, organized and compiled all project information from ten departments for the Quarterly Capital Committee Meetings for management review within required deadlines.
Maintained and updated monthly Engineering reports within a specific time frame.
Coordinated daily schedule and travel arrangements for the Director of Engineering and the Engineering staff.
Managed payroll for multiple Engineering sites for Accounts Payable. Ensured al employee time was accurate before approving payroll eliminating delays in payroll processing.
Designed and developed presentations and spreadsheets for engineering group projects.
Trained and coached new staff including administrative assistants resulting in accelerated learning, productivity and more effective support to management.
Coordinated installation of new software package, computers and phones with IT department for all new employees ensuring access on first day of work.
Inputted and distributed purchase orders and check requests on SAP system for engineering department.
Established and maintained all files, project binders and supply inventory for the Engineering Department.
PETERS COMMUNICATIONS, Woodcliff Lakes, NJ 1998 - 2002
Administrative Assistant / Bookkeeper Assistant
Provided administrative support to the President of Advertising Company.
Drafted, prepared and mailed collection letters.
Coordinated and organized backup information and justification material, bill analysis and bill processing, verified billing data, entered cash receipts, entered office expenses in One Write Plus system. Ensured documentation was distributed and processed within required time frame.
Completed all month-end reports of closing procedures within required deadlines.
ERD ENVIRONMENTAL, INC., Congers, NY 1993 - 1998
Administrative Assistant
Provided confidential and administrative support to Division and Project Managers.
Prepared work plans, budgets, reports for Phase I, II Environmental Site Assessments, Preliminary Assessments, Remedial Investigations and Ecological Risk Assessments.
Maintained and organized backup information for preparation of invoices.
Performed standard administrative functions including extensive word processing, screen calls and incoming mail, switchboard relief, designed a more efficient filing system, upkeep of project files, reproduction of reports, preparation of expense reports, tracking of group vehicle mileage, assisted group in special projects as necessary.
KARIN STEVENS, INC., New York, NY 1989 - 1993
Secretary / Bookkeeper Assistant
Provided administrative support to CEO of manufacturer of women’s apparel.
Interfaced with banks to obtain credit approval for factory orders.
Handled all necessary shipping paperwork. Assisted with invoicing, charge backs, proofs of delivery, and other A/R functions.
Maintained inventory of all office supplies, filing, and prepared correspondence.
Developed and maintained strong working relationships with a variety of senior level internal and external contacts, heavy daily interaction with employees of all levels.
EDUCATION
AAS, Occupational Studies, The Westchester Business Institute, White Plains, New York
SKILLS
Word, Excel, Power Point, Access, Outlook Calendar, One Write Plus, Word Perfect, Kronos, SAP, Oracle, ACT, Time Tracker, Data Entry
Proficient in Spanish
Contact this candidate