Administrative Assistant

OGHENETEGA OMISORE

Unit ***, **** Lee Blvd, Winnipeg, R3T 4X3 * 204-***-**** * ***********@*****.*** Administrative Assistant

I am a highly organised individual with over 10 years’ experience in Administration and Office Management in the corporate, contracting and special project implementation sectors. With a proven ability to provide excellent administrative support to office teams and executives, I serve as a primary point of contact for liaison between management, personnel, clients and vendors. I am skilled at managing schedules and maintaining calendars with a strong background in the administration of Contract Bid processes, review of personnel and business Terms and Conditions, accounts receivable/payable, recruitment and training of staff and the efficient management of office facilities. Also very flexible, with the ability to multi-task in a fast paced environment, I am proficient at screening correspondence, handling and maintain confidential files. Simply known as Tega, my verbal and written communication skills are outstanding. Professional Experience:

Remedy Gate Limited, Lagos, Nigeria 2017

www.remedygate.com.ng

Administrative Manager

Taking charge of the company’s day-to-day operations as well as supervising and supporting staff.

Handling business budgets, liaising with General Manager and relevant staff to plan budgets, reduce cost of supplies and service and monitoring cash flow to ensure it remains within proposed budget.

Managing accounts receivable/payable, while keeping appropriate records in the company’s shared database system.

Participating in the recruitment and training of staff. Reviewing employment applications, conducting interviews, processing new staff paper work. Conducting staff performance evaluation, and process staff payroll.

Writing and reviewing personnel and business contracts.

Handling office and facilities management.

Managing, receiving and responding to correspondence between company and clients.

Carrying out other miscellaneous tasks as required by management. Financial Nigeria International Limited, Lagos, Nigeria 2017 www.financialnigeria.com

Staff Writer (Sustainable Development News)

Writing of feature stories, articles and blog posts.

Sub-editing of editorial contributions.

Conducting news story interviews.

Contributing to editorial policy.

Contribution to editorial business development.

Identifying offline opportunities for promoting Financial Nigeria publications.

Promoting publications in social media.

Writing and editing office correspondence.

Representing Financial Nigeria at media and partnership events. iBelieve (A Not for Profit Organization) Lagos, Nigeria 2016 – 2017 www.i-believe.co.uk

Volunteer Administrative Officer

Handling correspondence.

Organizing meetings, producing agendas and minutes.

Contacting potential donors.

Liaising with relevant organizations and media outlets.

Monitoring the online platform, checking poll results and scrutinizing individuals who have been nominated to receive support from iBelieve or its donors.

Supervising other volunteer staff.

Implementing new administrative systems.

Filing and other office management tasks as required. Nigerdock Nigeria Plc. – Free Trade Zone (FZE), Lagos, Nigeria 2015 – 2016 www.nigerdock.com

Contract/Proposals Administration support

OFON Phase 2 project; Construction of Topsides and Access Bridges Client: Total Exploration & Production Nigeria

Assisting the Proposal and Contract Management Group with administration support on EPC model oil and gas contracts.

Maintaining an accurate and audit-able document management system in respect of Proposal/Bid contract documents.

Subcontractor invoice assessment.

Building project back-charge cases with regards to subcontractor defaults.

Assisting in the drafting and processing of Change Orders, Change Order Requests and Change Order Instructions.

Drafting of official letters and responses to client and subcontractors with regards to contractual guidelines and contract operations.

Follow up responses from subject matter experts in respect of technical queries for preparation of proposals.

Assisting in subcontract bid processes; from preparation of bid documents to subcontract award while liaising with company's procurement department as required.

Working closely with the Procurement department in administering sub-contract works and ensuring that project is performed in line with subcontractor and vendor's contractual obligations.

Participating in meetings, preparing minutes of meeting and disseminating to project team.

Manage and file all correspondence having a contractual relevance exchanged during project execution with clients, partners, subcontractors, vendors and authorities.

Administration of Request for Information (RFI),Request For Proposal( RFP) and Request For Quotations( RFQs) from Client

Maintain accurate Tracker of Contract effluxion dates and preparation of Contract renewals.

Preparation and processing of Management Bid Approval forms.

Maintaining the Contract database.

Issuance of Completion Certificates to vendors/subcontractors after satisfactory completion of the Contract Works.

Weekly update of project subcontract report.

Overton Enterprises Nigeria Limited 2008 – 2014

(Downstream Oil & Gas Marketing Services)

Retail Marketing Manager

Daily appraisals of the sales and marketing operations of the company.

Manage a total of eight junior sales and marketing staff, assigning duties as regards marketing strategies and follow up on prospective and existing client demands.

Handling Government and public liaison to promote the company’s brand and objectives within appropriate institutions.

Contacting the Fleet Manager for a daily update on all truck supplies to meet the demand of customers for total satisfaction.

Monthly investigation and study of market trends to determine consumer demand, prospective sales volumes and effect of competitors' operations on company sales.

Coordinate and collate information obtained and generate regular market report.

Relaying price and credit policies to the sales, marketing team and customers as appropriate.

Frequent visits to the petroleum product depot and tank farms to make sure procurement processes run smoothly throughout the week.

JMA & Associates Lagos, Nigeria 2003 – 2006

Press and Media Consultancy Firm

Research & Administrative Officer

Training and supervision of research assistants and project participants also ensuring they implement field survey operations.

Data collection and analysis.

Logistic operations which includes the proper management and maintenance of project resources, finances and accounting for program budget allocations to ensure cost-effectiveness.

Recommend request for additional funds or staff depending on the needs of the project.

Weekly report writing especially about project progress. Computer Expertise:

Microsoft Word, Excel, PowerPoint, Microsoft Outlook, Data Entry and high internet proficiency. Certifications:

St. Mark James Training Winnipeg: Emergency First Aid/ CPR Level C/ AED Security Checks

Can provide recent ‘Police Criminal, Children, Adult and Vulnerable People’ Checks Skills:

Fluent Writing Skills, Presentations and Public Speaking, Time Management, Client Relations, Event management, Critical and Analytical Thinking, Organizational Skills, Legal Writing, Corporate Letter Drafting and Report Writing.

Education:

Certificate Programme in Contract Management (CPCM), 2015 University of Aberdeen, Scotland, United Kingdom

LL.Masters, Oil and Gas Law, 2008

Lagos State University, Nigeria

Bachelor of Art, Philosophy, 2000

Contact this candidate