Executive Assistant
Resume:
Maryellen Powers
Rye Beach, NH *****
*******@*****.***
www.linkedin.com/in/powersmaryellen
SR. EXECUTIVE ASSISTANT
Professional Profile
●Versatile and seasoned 6-year administrative professional for C-level executives and ambitious advocate for C-suite team members; actively serving as trusted adviser, clear communicator, liaison and partner with the agility to multi-task, prioritize and anticipate while exercising emotional intelligence, attention to detail, business acumen and integrity.
●Accountable for daily high level administrative support to President & CEO, CFO through 6-month corporate management change while effectively meeting the demands and requirements of my team; SVP, General Counsel, VP Human Resources and VP Corporate Strategy & Market Planning.
●Proficient and appointed teacher in the latest software technologies including Microsoft Word, Excel, PowerPoint, Outlook, Google Suite, Concur, GoToMeeting, Salesforce, Cvent, Adobe Acrobat Pro, LEAN management and WebEx Video Conferencing.
AREAS OF EXPERTISE
• Board of Directors Meetings • Meeting and Event Management
• Proactive Calendar Management • Serve as Proxy
• Complex Global Travel Itineraries • Prepare/Edit PPT material
• Fostering Client Relations • Crafts email correspondences
• Intricate Expense Reports • Humor and Grace
EXPERIENCE
Project Manager, The Stonehill Group, LLC. May 2017-December 2017 (contract)
Project managed the initial agreement and establishment with CRM, Salesforce for startup medical manufacturer representative company. Point person for training of software, expense reporting and contact card scanner application to US sales team via WebEx meetings. Performed migration task for CEO’s Outlook contacts and processed travel expense reports. Prepared startup business cost report for 2017 tax season.
Sr. Executive Assistant, Wheelabrator Technologies, 2015-2017
Promoted to Sr. Executive Assistant, August 2016
Direct support to VP, Corporate Strategy & Market Planning, SVP, General Counsel, and VP Human Resources, with 10 direct reports. Constant interaction with UK marketing team members and counselors tracking action items to appropriately determine response or referral and follow up with items.
Extensive, strategic, daily scheduling and meetings arrangements of multiple calendars. Coordinate and execute multi city international and domestic travel arrangements with C-level team members; Arranging complex and detailed travel itineraries, and agendas including all interviewees. Collaborated with BOD administrative staff to schedule and prepare confidential material for quarterly board meetings.
Acted as a direct link between executives and their direct reports providing open and concise communication along with support on an as needed basis. This includes preparing expense reports, scheduling meetings, coordinating travel, project and PowerPoint coordination.
Negotiated, managed and trained employees on policies and procedures as they pertain to our new travel company, saving thousands of dollars through negating employees booking outside of corporate travel policy.
Established process and administered TD Bank Garden/Boston Red Sox event ticket distribution.
Reduced office supply expenditures by 20% by procuring and negotiating new vendor.
Project and logistical on-site manager over all event planning and coordination of internal and external events; Annual Sales Meeting, (200 attendees) Waste Expo Tradeshow, Board of Directors Meetings and dinners, Bi-monthly video conferencing for international team. Responsible for authorizing ideas, delegating projects and reconciling event with budget. Primary contact for all preferred vendors.
Introduced monthly birthday celebration to boost employee morale and foster employee relations.
National Dental Education Planner, Straumann, USA. 2013-2015
Partnered with Regional Sales Directors and sales management teams to project manage over 300 continuing education programs in the busiest US sales territories, New York and LA, which resulted in 30% growth, exceeding sales territory projected goals.
Proposed RFPs and negotiated venue and Food & Beverage contracts via phone and email to host education programs for regions within budget. Created education event invitation using CVent software and maintained invitee list. Liaised with Doctor’s to procure CE speaking engagements and handled all travel logistics for Drs. to the event programs. Collaborated with marketing in the creation of event flyers, editing when needed within InDesign software. Selected as an internal trainer and on boarding assistant of new hires. Point person for crafting all template correspondence for VIP doctor events.
Personal Assistant to CEO, Fusion Worldwide, 2012-2013
Managed CEO personal and professional demanding calendar. Supervised a Marquis travel account and Net Jets relationship with proxy for CEO. Scheduled ground transportation and RV rental logistics, accommodations, catering and dining reservations. Evaluated, implemented and developed policies and procedures for CEO’s American Le Mans 10-member international race team. Established new stricter guidelines for team travel costs including F&B, flight and accommodation ceilings; resulting in a monthly savings of $10,000. Administered and monitored 8 team debit cards in accordance with my cutting operating costs and team spending by %20.
Created and presented each race cost analysis spreadsheet per individual $2000,000 ALMS race. Responsible for team payroll and 1099 tracking. Compiles year-end financial data for each team member. On-call 7/24
Corporate Event Specialist, The Timberland Co., 2006-2011
Supported Event Manager with researching, planning, implementing and executing all internal and external corporate events, inclusive of meetings, trade shows, Board of Director and Sales meetings over $5000. Maintained an 18-month rolling calendar of future events to meet contract (venue, F&B, AV) deadlines while accountable for the event budget. Responsible for agenda building with C-level Executives along with post evaluations via Survey Monkey for sales meetings and trade shows. Independently managed and represented the events team at yearly 5-day Sales meeting of 200 people in the Dominican Republic
Promoted to Corporate Event Specialist from Customer Service Representative 2005-2006.
EDUCATION
BA - MARKETING
Simmons College
Boston, MA
VOLUNTEER EXPERIENCE
Vintage & Vine at Strawberry Banke
Hostess/server for Star Table, Atlantic Grill Restaurant
End 68 Hours of Hunger
Team member - sort and pack food for local Portsmouth School recipients
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