Administrative Assistant, Executive Assistant
Resume:
Mayssaa Ali
London Ontario
*******.***@*****.***
PROFILE:
A reliable, trustworthy, committed, hardworking, self-starter, team player, numerate and meticulous person. General Skills
• Convincing, assertive and able to make decisions;
• Structured, analytical and results oriented approach;
• Ability to translate knowledge and experience into recommendations to add value to the business;
• Capability to provide excellent client service through knowledge of product range and supporting systems;
• Leadership, Networking, Change Management and Interpersonal skills;
• Stress resistance, team orientation.
EXPERIENCE:
Abu Dhabi Global Market Financial Services Regulatory Authority (ADGM-FSRA), Assistant to Directors, February 2016 – August 2017
Abu Dhabi Global Market is a broad-based international financial centre for local, regional and international institutions,
ADGM is the world’s newest International Financial Centre, established in the Capital of the UAE. The centre was launched in 2015 and rapidly awarded Financial Centre of the year for the MENA region in 2016 by Global Investor and the Fintech Centre for MENA 2016 by Deloitte and Innovate Finance. Reported and provided support to the Directors of International Affairs and Financial Centre Development departments:
• Maintain and update Director’s records and contact details.
• Manage the Directors calendar, meetings and appointments
• Assist with tasks related to marketing, registrations, development of the agenda, and resource materials for meetings
• Assist with slides and speeches
• Assist with meeting planning as needed
• Draft and circulate minutes of meeting
• Manage the travel arrangements for the Directors and maintain travel records
• Prepare and monitor travel and hospitality budgets
• Prepare expense reports and reimbursement forms for Directors.
• Initiate procurement requests through the ERP system and update the supplier information
• Liaise with other Unit Heads and assistants as required
• Coordinate with training department and HR for the Directors requirements on training and recruitment.
• Maintain paper and electronic database
• Managing visitors and processing calls
• Proofread and edit documents (Memoranda of understanding)
• Draft RFI and response letters for regulatory requests of international and multilateral bodies
• Reviewing material for projects and publications
• Discreet handling of confidential information
• Participate in brainstorming sessions for various projects
• Organize successful/high profile events
• Organize signing ceremonies with international dignitaries International School of Choueifat Abu Dhabi, Administration, February 2013 – August 2014
• Managing Deputy Director’s Calendar
• Liaising between parents and Staff.
• Managing and solving parent issues.
• Manage appointments.
• Accepting and processing admission applications.
• Preparing and correcting entrance exams.
• Handle document control activities (filing, archives, etc.)
• Coordinate repairs of office equipment.
• Prepare travel arrangements.
• Preparing activities list.
• Proof reading and translating circulars.
• Arabic – English translation
Sheikh Khalifa Medical City, Operating Room, February 2009 - March 2010
• Facilitate the communication between surgeons and patients inside the operation room.
• Liaising with clinics to book appointments.
• Issuing endoscopy operations list.
• Calling and instructing patients on the standard procedures before operations.
• Liaising between operation rooms and wards.
• Managing and solving patient problems.
• Following up with insurance companies.
• Handle document control activities (filing, archives, etc.).
• Coordinate repairs of office equipment.
• Data entry.
• Answering phone calls and direct all incoming calls to appropriate party promptly and efficiently
• Arabic – English translation inside operating rooms International Center for Olympic studies, Professor Nigel Crowther, 2007
• Developed reports about sports in different countries.
• Assist students in their research materials.
Election campaign, Irene Mathyssen, 2005
• Data entry.
• Canvassing and distributing leaflets for election.
• Volunteered at the constituency office, answering phones and entering data. Coordinator and youth council officer, North London Community Center, 2003-2005
• Organized charity fundraisers.
• Organized entertainment evenings for children at the centre.
• Organized sports evenings for youths.
• Allocated funds to different programs.
• Organized programs and events for new immigrants like ESL. EDUCATION:
• Bachelor of Social Science, The University of Western Ontario, London; 2008; Major: Political science; Minor sociology
• Subjects studied: Social Psychology, Public Administration, Politics and the Media, American Politics, Politics of Human Rights, Research Methods in Sociology, Canadian Government, International Politics, Administration of Criminal Justice, The Family, Democracy, Evolution of Cities, Foundations in Social Theory, Statistics for Sociology, Survey of Contemporary Theory, and Living Religions. Languages:
• English & Arabic (Fluent – written & spoken)
Computer Skills:
• Microsoft Office (Word, Excel, PowerPoint, Outlook). Extracurricular Activities:
• Leadership course in 2004
• Helped organize Charity dinner at University of Western Ontario
• Helped organize a tour in Québec with the New Democratic Party Youth club 2006 References available upon request
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