Microsoft Office Administrative

CATHERINE BLANCO

*** **** ***** ****: 302-***-****

Middletown, DE 19709 *********@*******.*** Cell: 302-***-****

Summary

Senior Administrative Coordinator with diverse experience at leading pharmaceutical company, supported US and global brand teams, Research and Development, Business Development, and Operations. Evolved to support Vice Presidents, Sr. Vice President, and managed eleven Administrative Coordinators role as a Player Coach. Utilized leadership, technology and organizational skills to identify improvement opportunities, personnel development programs, and solutions that delivered creative and resourceful quality results for internal and external customers worldwide. Managed projects, people, resources and timelines. Received multiple awards and highest performance rating for demonstrating initiative and innovation that effectively contributed to team and company priorities.

SKILLS

Microsoft Office, WebEx, SharePoint, Box, Skype for Business, OneNote, iBuy, DocuSign, RMA

Professional Experience

ALPHA CONSULTING AT ASTRA ZENECA PHARMACEUTICALS, Wilmington, DE 2017

Project Coordinator, Antibiotics Business Unit (May 2017-Present)

Coordinate transfer of US archive files for divestiture of Antibiotic Business Unit from AstraZeneca, inside a timeline to fulfill the defined parameters of the Transition Services Agreement (TSA).

Utilize Records Management Archiving system to view archive contents/identify files to transfer.

Determine product files to transfer for divestment; files in scope/out of scope of TSA, ensuring transferred files are within encompassment of the TSA.

Manage return of non-divestment product files to central archives.

Prepare/ship archive files; provide clarification and notification to divesture party regarding shipment to ensure number of boxes shipped/received match. Record relevant information on multiple spreadsheets as final clarification of permanent transfer.

Logistical organization/coordination of shipments for all records transferred from the US archives.

KELLY SERVICES AT ASTRA ZENECA PHARMACEUTICALS, Wilmington, DE 2013-2016

Administrative Coordinator, Site Management & Monitoring(September 2014-July 2016)

Monitor Contracts & Grants Management mailbox for agreements submitted for approval signature. SOP requires fully executed agreement returned within 24 hours to allow timely start of clinical trials.

Review agreements for signatures/dates/legible budget information prior to entry in DocuSign. Wet ink signature documents presented to signatory/scanned/returned to requester via Federal Express.

CD prepared containing all signed fully executed documents each month, and mailed to a data management company for pharma documentation purposes.

Specific study documents provided to Study Delivery Monitor for entry in eTMF system, permitting affirmation of regulatory documentation.

Maintain spreadsheets for Master Clinical Study Agreements and Master Confidentiality Agreements; ensure new or updated agreements uploaded in Box and SharePoint to permit effective information communications with internal and external partners.

Process email requests for study site supplies; required copying, assembling items specific to each study, preparing FedEx request/sending to appropriate site/s.

Administrative Coordinator, Global Product & Portfolio Strategy(October 2013-September 2014)

Accomplished administration across five functional groups with support for three vice presidents and eleven team members.

Administered recruitment agencies with scheduling logistics for on/offsite interviews for numerous global Business Insight positions in several therapeutic areas, enabling effective professional outcome for candidates and efficient assessment by management.

Purchase order organization prior to submission to Procurement contributed to efficient processing, avoiding delays and inefficiencies in project continuity for invoicing and extension of work scope.

ASTRA ZENECA PHARMACEUTICALS, Wilmington, DE1973-2012

Administrative Coordinator/Player Coach, Global Marketing (2008-2012)

Managed eleven Administrative Coordinators, aligning allocations of support to ensure manageable workloads within each team, provided guidance in development of Administrative objectives to ensure efficient and effective team support. Interviewed and selected candidates for temporary positions. Solution oriented problem solver for administrative and workload issues. Identified development opportunities for team training of new procedures, programs, and sharing best practices; implemented tailored workshops to augment skills, promoting proficient and efficient methods to engage in daily routines/activities. Confidentiality, interpersonal, and communication skills were key in daily interactions.

Provided back-up coverage for Administrative Coordinators during absences, as well as picking up the overload of assignments during their peak periods, reducing budget by avoiding utilization of temporary contract employees, while supporting two Vice Presidents and as many as 15 people.

Coordination of Global Marketing meetings utilizing virtual technology between numerous countries and sites resulted in reduced travel expenses while maintaining effective global team communications.

Collaborated within team environment to respond to internal and external customer requests for materials and information that maintained quality working relationships with colleagues in Germany, Italy, Sweden, Japan, China, Belgium, United Kingdom, and United States.

Developed and implemented a method for tracking monthly budget activity for team members,which increased accuracy and efficiency, allowing a quick view of activity at any time during the month.

Administrative Coordinator, Global Marketing Seroquel Brand Team, (2006-2008)

Arranged international travel and managed visas for six team members.

Organized and coordinated logistics for international face-to-face team meetings; managed technical logistics, compiled agenda items, created minutes, followed up action items for monthly team meetings, increasing accountability for key project deliverables within the team.

Proactively identified procedures and solutions for assisting managers with routine tasks.

Contributed organizational expertise proactively through facilitation of additional videoconference equipment to provide valuable resourceful meetings as a result of companywide travel restrictions.

Administrative Coordinator, Marketing Operations Oncology, (2002-2005)

Undertook investigation of daily competitive intelligence for two teams, accommodating team needs while understaffed due to budgetary shortfall, requiring review of information on several sites, gathering pertinent competitive knowledge, and sending daily report to appropriate team members.

Developed a streamlined procedure for the team to track correspondence to/from the Information Center, overseeing follow up/resolution by team members for swifter response to external customers.

To reduce travel expenses, introduced weekly virtual meetings for sharing product information and issues between Marketing and Sales. Coordination of weekly distribution lists (driven by agenda items and territory), compilation of agenda items, notation of questions/responses. Sending minutes and reminders for follow through until resolution were crucial to successful outcome for both Sales and Marketing.

COMMUNITY ACTIVITIES

Special Olympics Delaware Volunteer

Down Syndrome Association of Delaware Volunteer

Delaware Foundation Reaching Citizens with Intellectual Disabilities (DFRC)

oBlue Gold All Star Football Hand-in-Hand Committee

St. Paul's Odessa United Methodist Church

oCo-Chair, Leadership Team

oPast Chair, Staff Parish Relations Committee

oLiturgist; Communion Set Up and Server; Chair, Coffee Hour

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