Administrative Assistant Chemical Engineering

Marissa T. Casey

***A Vernon Road

Monroe Township, NJ 08831

Telephone: 609-***-****

Email: ***********@*****.***

I am a reliable, efficient support professional with a record of increased responsibility. I also enjoy learning new programs and processes. I am a team player who is attentive to detail and able to work in a fast paced environment. I have excellent written and oral communication skills.

WORK EXPERIENCE

Certara USA/ Execusearch USA – Princeton, NJ June 2017 – October 2017

Contracts Administrator

Reports to the VP, assists and facilitates the review of all contracts to determine which are current, out dated or need to be renewed in the near future. Organize company contract database by division and product lines and input them into network shared folders. Responsible for reviewing contracts and matching relevant SOWs and amendments to existing MSAs.

Handles a wide variety of matters including general corporate and contracts matters supporting the Legal Department.

Prepares bids, process specifications, test and progress reports, and other exhibits that may be required. Reviews bids from other firms for conformity to contract requirements and determines acceptable bids.

Negotiates contract with customer or bidder.

Requests or approves amendments to or extensions of contracts.

Advises planning and production departments of contractual rights and obligations. May compile data for preparing estimates.

May coordinate work of sales department with production and shipping department to implement fulfillment of contracts.

May act as liaison between company and subcontractors.

Administer, negotiate (when appropriate), as well as track and maintain all customer, partner and vendor contracts.

Take a first level role in the negotiation of certain contracts and review of requests for prefix transfers.

Consolidate, calculate and analyze information relating to those contracts and capture relevant contract information in appropriate corporate systems for customer facing parts of the organization.

Responsible for collaborating with internal cross-functional teams and customers to achieve greater understanding of contract obligations as well as contract compliance including monitoring, identifying necessary action items and reporting on terms of contracts.

Maintains the contract database and assist in litigation management and provide assistance in preparation for any corporate transactions including mergers and acquisitions.

Pro Custom Solar, LLC dba Momentum Solar - Metuchen, New Jersey March 2017 – June 2017

Paralegal

Reported to the CFO, assisted and facilitated the completion of contracts, confidentiality agreements, collaborative practice agreements, leases and other Company contracts.

Organized, maintained and administered Company contract database. Insured all Company departments know all contracts they are responsible for and assist them with renewal or re-negotiation. Advised Company departments of contractual obligations.

Assisted with preparation and filing of annual reports and other required Company regulatory filings.

Tracked legislative movement in multiple states relative to Company business.

Monitored and reviewed government regulations to ensure that the Company is aware of new requirements.

Utilized knowledge of various states' incorporation rules, corporate filing guidelines and required documentation for corporate matters, including business formation, dissolution, mergers and acquisitions.

Summarized legal documents, prepare discovery responses, perform legal research, and check documents for accuracy.

Facilitated completion of exhibits to be attached to lease documents - premises plan, landlord work requirements, signage, tenant finish schedule, tenant power and communication plan, certificate of insurance

Assisted in the acquisition and divestiture of additional company locations.

Created Excel spreadsheets to organize legal documents.

Requested and organized Certificate of Liability Insurance for different states, home residents and vendors.

Sandoz, Inc./Execusearch - Princeton, New Jersey September 2016 – December 2016

Paralegal

Review the business contract details prior to getting signed, analyzing all clauses, stipulations, obligations and liabilities to ensure the pharmaceutical business needs were being met

Verify that the company is in accordance with the law to avoid legal complications

Responsible for analyzing the contracts and finding ways to cut costs

Renegotiate pricing or terms with vendors/suppliers

Draft contracts using various templates

Renew existing contracts and assist in other projects given by the management

Kaplan Breyer Schwarz & Ottesen, LLC. – Matawan, NJ March 2016 – June 2016

Paralegal

Reported to the Associate General Counsel. Patent Counsel and provides paralegal support to the Patent Group.

Reviewed incoming correspondence from the USPTO and all foreign patent offices and agents, and timely docket all due dates worldwide. Maintain patent docket and follow up with all patent attorneys/agents in advance to ensure that all deadlines are timely met.

Assisted with preparation of legal documents, including contracts and legal opinions; arrange for legalization of documents and obtain copies of corporate documents; assist with research and preparation of supporting material and assist in the preparation of discovery responses for patent litigation.

Assisted with preparation of routine patent correspondence with Company management, R&D and marketing groups. Work with various client groups to obtain product samples and other sales and use information to support prosecution of patent applications and other proceedings.

Assisted in the preparation of domestic patent applications, and file same at the USPTO. Prepare and file PCT international applications. Instruct outside agents and patent attorneys in the filing of foreign patent applications. Correspond with outside patent counsel and foreign agents during prosecution of applications.

Reviewed and approved (within limits of authorization to do so) patent bills from outside domestic and foreign agents and attorneys up to authorized levels.

Monitored the USPTO Deposit Account and replenish as needed.

Prepared correspondence, documentation and recording of patent chain-of-title resulting from assignments, name changes, address changes, mergers, acquisitions and divestitures.

Assisted with conducting internet research and patent screening searches as directed by Patent Counsel.

Assisted with freedom to operate clearances of products, patent due diligence and other patent-related projects, including packaging and label reviews of products for patent information.

Assisted with administrative tasks related to patent annuities and maintenance.

Michael J. Hennessy Associates, Inc./Robert Half - Plainsboro, New Jersey November 2015 – March 2016

Contracts Paralegal

Coordinated the contract process for all goods and services for the Finance Department, including drafting confidentiality agreements, contract renewals, amendments, and compliance

Assisted the VP of Finance with the preparation, review, and administration of contracts through all stages of the contracting process. Ability to understand public procurement, together with the ability to understand and comply with key elements of statutory legislation and regulations under which the company operates

Assisted outside legal counsel, Management and the franchise with special projects

Princeton University/Robert Half - Princeton, New Jersey November 2013 – November 2015

Legal Contract Analyst

Reviewed the University’s contract details prior to getting signed, analyzing all clauses, stipulations, obligations and liabilities to ensure the University’s needs were being met

Verified that the University was in accordance with the law to avoid legal complications

Drafted and analyzed the contracts and finding ways to cut costs

Renegotiated pricing or terms with vendors/suppliers

Porzio, Bromberg & Newman - Princeton, New Jersey May 2013 – Nov. 2013

IP Legal Assistant/Paralegal

Coordinated with attorneys to support the IP law practice, including preparing and sending client invoices

Notarized, obtained and distributed IP documents as needed

Prepared and filed patent documents with the USPTO

Prepared docket reports using the IP docketing software

Worked with CPI system

Determined annuity and maintenance deadlines

Managed and made payments using CPI software

Reviewed patent prosecution records, including title and assignment document

Assisted with IP due diligence in M&A activities.

Assisted in other special projects as assigned by attorneys.

Fox Rothschild LLC - Lawrenceville, New Jersey 2007 - 2013

Patent Legal Senior Administrative Assistant

Provided support to attorneys. Under the direction of an attorney, resolved routine legal issues. Researched and analyzed law sources such as statutes, recorded judicial decisions, legal articles, treaties, constitutions, and legal codes to prepare legal documents, such as briefs, pleadings, appeals, wills, contracts, etc.

Assisted and supported three patent attorneys in the daily functions of their offices including attorney’s dockets

Managed projects, conducted legal research and disseminated information by using telephone, mail services and email

Prepared and organized all prosecution documents for patent applications electronically filed and submitted to the United States Patent Office which included assignments, declarations/power of attorney, information disclosure statements, responses to office actions, amendments, requests for continued examination, payment of issue fees, extension of time and extension of patent term

Planned and scheduled meetings and appointments, handled travel and guest arrangements

Schering-Plough Corporation/Kelly Services - Kenilworth, New Jersey 2004 - 2006

Senior Legal Administrative Assistant – Patent Legal Assistant (Long Term Contract Position)

Assisted and supported three patent attorneys in the daily functions of their offices

Prepared and filed patent applications to submit to the USPTO which includes assignments, declarations/power of attorney, information disclosure statements, responses to office actions, amendments, requests for continued examination, payment of issue fees, extension of time, extension of patent term and various other prosecution filing

Coordinated with inventors and scientists to obtain execution of declaration/powers of attorney and assignment papers

Ordered all scientific references in connection with the filing of patent applications and information disclosure statements

Assisted in the foreign prosecution of cases through correspondence sent to foreign patent agents via facsimile and confirmation copy

Performed other special projects, as required, to support the patent attorneys such as tracking release request approvals, archiving original patent grants, preparing sequence listings, etc.

Novartis Pharmaceuticals Corporation - East Hanover, New Jersey 1992 - 2004

Export Planner Specialist

Contract Administrator

Senior Administrative Assistant

Rebate Analyst

EDUCATION

Rutgers University

Paralegal Certificate

CDM Institute

Medical Administration (Billing and Coding)

Far Eastern University

B.S. Chemical Engineering

Fairleigh Dickinson University

Computer Science and Mathematics

Notary Public for New Jersey

SKILLS

Strong Microsoft Word, Excel, PowerPoint, MS Project, Outlook Calendaring, Concur Expense Reporting, Lotus Notes, Adobe Acrobat Pro, QuickBooks, AmiPro, AS400, SAP, BPCS, MRP, IP Master, PC Master, Lexis/Nexis, PatentIn, Visio, CTO, eXRS, USPTO, PCT and foreign office patent filing requirements, formalities requirements and examination procedures

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