Data Entry Administrative Assistant Accounts Payable

Cynthia Merriweather-Watson

***** ******* *****, ***., *** South Haven, MI 49090 269-***-**** *******@*******.***

Career Overview

Committed and motivated Administrative Assistant with exceptional Data Entry skills. Strong A/P and A/R experience, customer-relation and decision-making skills. Strong work ethic, professional demeanor and great initiative. Energetic, results-oriented team-player eager to bring my strong Accounts Payable experience and administrative skills to a growing company. Love working with people, numbers and calculating figures.

Qualifications Summary

Process all incoming invoices including reconciling purchase orders, invoices and receivers to verify pricing.

Prepare and print Special Reports and Balancing for Management.

Recognizes data inconsistencies and irregularities and reports issues to management.

Highly trained on utilizing SAP to create financial reports, manage client inventory, and process orders/returns.

Proficient in Microsoft Office programs including Excel, Visio and PowerPoint.

Performs quality control analysis to ensure accuracy and rationale.

Facilitated on boarding of new employees by scheduled training, answering questions and processing paperwork.

Manage Medical Record and Files.

Set up and managed paperwork or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, AR/AP, time entry/payroll, invoicing.

Professional Experience

Finance Assistant

Community Action of Allegan County Allegan, MI 10/2017 to Present

Financials.

Performs all accounting AP/AR, billing and HR functions.

Prepares monthly financial statements.

Accept donations, write receipts and record in ledgers. Prepare and make deposits.

Reconciles bank statement.

Carries out the Human Resources responsibilities of the hiring process.

Prepare, monitor and ensure the security of all Human Resources personnel files and updates.

Coordinates the financial filing and record keeping process for the agency.

Performs other duties as assigned.

Accounting Admin/Data Entry

Getman Corporation Bangor, MI 7/2016 to 9/2017

Enter timecards into Vis then balance payroll.

Perform matching of invoices for company.

Prepare Special Projects for Management.

Balance and close accounts payable at month and year end.

Provide verification of all incoming invoices from vendors.

Process all Bill of Lading for Imports and Exports.

Print reports for daily operations.

Certified Auditor/GSA

MM Hospitality LLC (Hampton Inn) South Haven, MI 10/2013 to 10/1/2016

Perform payment of invoices for company.

Inputs to Time and Labor System.

Perform Day and Night Audit for Hotel.

Prepare Special Reports for Management.

Balance and close accounts payable at month and year end.

Provide verification of all incoming statements from vendors and guests.

Create guest profile, answer all incoming calls.

Print all reports for daily operations.

Recognizes data inconsistencies and irregularities and reports issues to management.

Administrative Assistant

Family Therapy & Development Centers, LLC. Saint Joseph, MI 2/2015 to 04/2015

Greeted all patients and visitors in person with a smile, answered all inquiries with registration process.

Registered patients, verified insurance eligibility, and collected payments through various software systems.

Managed all electronic medical records & files.

Composed and Drafted all outgoing correspondence and reports for Clinicians.

Collected all insurance information, verified patient’s information, processed payments, posted patients balances.

Answered and directed all incoming calls to appropriate Clinicians.

Administrative Assistant

FIRST PLACEMENT EMPLOYMENT GROUP Allegan, MI 08/2011 to 04/2013

Managed daily office operations and maintenance of equipment, maintaining accurate records for all business supplies.

Prepare Special Reports for Management.

Assisted in all areas of administrative work including data entry, receptionist duties, file organization, research and development.

Answered telephones and gave information to callers, took messages, or transferred calls for a staff of 15 employees.

Composed and drafted all outgoing correspondence and reports for managers.

Recognizes data inconsistencies and irregularities and reports issues to management.

Key Entry/Data Entry Operator

MANPOWER PROFESSIONAL (PFIZER INC.) Portage, MI 09/2007 to 04/2008

Maintained all legal files in company database for the Legal Division.

Used SAP to enter purchase orders using Logistics, Materials Management, Purchasing, Purchase Order, Create,

Vendor/Supplying Plant information.

Efficiently monitored the flow of products into and out of an existing inventory in the warehouse using SAP.

Performed quality control analysis to ensure accuracy and rationale.

Recognizes data inconsistencies and irregularities and report issues to management.

Composed and drafted all correspondence and reports for Legal Department.

Prepare Special Reports for Management.

Read source documents such as canceled checks, sales reports, or bills, and enter data in specific data fields or onto tapes or disks for subsequent entry, using keyboards or scanners.

Resolve garbled or indecipherable messages, using cryptographic procedures and equipment.

Administrative Assistant

PEAKBIETY BRANDING & ADVERTISING Tampa, FL 07/2006 to 05/2007

Created, maintained, and entered information into databases.

Maintained detailed administrative and procedural processes that reduced redundancy and improved accuracy

and efficiency to achieve organizational objectives.

Successfully established effective systems for record retention by creating database for daily correspondence

tracking.

Prepare Special Reports for Management.

Used the vendor master database to store information on the vendor such as name, address and terms of payment and any other relevant information using SAP.

Inputs to Time and Labor System.

Performed accounts receivable duties including invoicing, cash application, discrepancies, issuing credit

memos, reconciliations and responding to customer requests for documentation.

Administrative Assistant

VALIENTE HERNANDEZ P.A. Tampa, FL 07/2005 to 07/2006

Maintained and prioritized daily tasks and projects including: call logs, appointments, travel, expense reports and general errands.

Prepare Special Reports for Management.

Arranged, scheduled and coordinated all logistics and travel itineraries for staff of 50 employees.

Specifically processed Financial Reports, Commercial and Individual Tax Returns.

Recognizes data inconsistencies and irregularities and reports issues to management.

Trained new employees on multiple accounting programs and data entry software.

Used Sap inventory management function to move financial materials such as financial statements, commercial and individual tax returns from the office into a storage facility.

Education and Certifications

Associates Degree Branell College Sandy Springs, GA

Diploma South Haven High School South Haven, MI

Skill highlights

VIS, SAP, Kareo, Data Collection, Data Entry, Type 60 WPM

Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, SharePoint 2010, Multi-Task

Management, Organizational Skills, Service Orientation, Peachtree.

Travel Administration, Report development, Problem resolution, Administrative Operations, Schedule management, Accounts Payable.

Self-starter, Attention to detail, Microsoft Office 2010, Report analyst, QuickBooks, Employee training and

development, Email, Executive Management Support, Filing, Internet Research, Letters and Memos, Lotus Notes, ADT Systems.

Volunteer Experience

American Heart Association/Pledge Volunteer.

American Cancer Society/Pledge Volunteer.

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