office Administrator
Resume:
AQMAL PATEL
Mobile No. : +974-********
Email : **********@*****.***
Address : Doha – Qatar
OBJECTIVE:
To maximize potential within a forward thinking and progressive organization and to exploit my present skills and continually develop new ones.
EMPLOYMENT HISTORY:
COMPANY: Al Dana Veterinary Group of Company. Dubai Silicon Oasis- UAE. POSITION: Senior Office Administrator.
DURATION: May 2015- June 2016
Company Profile: Leading Distributors for Veterinary Medicine, Lab Tests, Clinics
- Responsible for overall day-to-day office administrative duties, as well as working closely with the sales and the finance teams for some client projects with communication, reports, invoicing and payments follow up.
- Managing the meeting calendar and booking the rooms for various meetings in the Regional office
- Keeping log of maintenance requests in the office and track the request with the maintenance company until the work is completed.
- Daily monitoring of housekeeping in the office, storage area etc.
- Managing records of stationery stock and supplies for the regional office.
- Assisting the Director in preparing the management booklets for Board meetings.
- Organizing Office meetings.
- Keeping up to date list of office subscriptions, maintenance contracts and notify the PRO on time for renewal.
- Maintaining records of all office Safety Process e.g. Office Risk Assessment, Contractor Risk Assessments, First Aider and Fire Warden certificates, Fire Evacuation procedure etc.
COMPANY: Arco Industries. Mangalore - India.
POSITION: Office Administrator.
DURATION: December 2011 - Feb 2014.
Company Profile: The Company specializes in Fabrication works and manufacturing of wet Grinders, steel cupboards
- Preparing quotations, handling Local Purchase Orders, placing orders with principal Co.
- Maintaining cash sales on daily basis.
- Ensure competent quality execution of all regular purchasing duties and administrative works.
- Handling petty cash to purchase and other miscellaneous work.
- Handling routine enquiries, scheduling appointments and taking messages.
- Interaction with Stores and Purchase Departments.
- Maintaining complete updated purchasing records/data and pricing in the system.
- Coordinate with suppliers to ensure on-time delivery.
- Maintaining cash sales on daily basis.
- Filing and maintaining the important and confidential documents
COMPANY: Dafnia Comtec, Jabel Ali FZC, Dubai - UAE POSITION: HR Office Administrator
DURATION: Feb 2011 till October 2011
Company Profile: The Company specialized in an established organization delivering telecom and networking, electronics products and cables.
- Issuing offer letters and appointment letters to new employees.
- Standardized the joining formalities process of new employees (Welcome circular, Introduction, Employee Code, ID Cards, Stationary, Bank Account, Reference check, ESS, Time Sheet etc.).
- Making Induction of the new employees to make them aware of the organization policies, procedures, facilitating their interaction with different functional heads of the different departments.
- Sending sales enquiries and sending offers to the sales teams.
- Well linked with Imdaad for services office.
- All works doing through Dubai trade applying visa and cancellation, vehicle registration and service for vehicle.
- Following the JAFZA rules and regulations as required.
- Receiving all the mails & couriers and distributing them to the concerned department heads and maintaining the records in the register.
- Preparing quotations, handling Local Purchase Orders, placing orders with principal companies, generating computerized reports related to LPO’s & orders.
COMPANY: City Pharmacy Co, Abu Dhabi - UAE
POSITION: Admin Coordinator.
DURATION: November 2003 till June 2009
Company Profile: A Leading Distributors for Pharmaceutical Medical, Labs, Disposable & Consumer.
- Drafting and processing letters and faxes.
- Correspondence with Principal Companies and other associates.
- Correspondence with Govt. Institutions regarding orders and payment follow-ups.
- Preparing the agency agreements and looking after the agreements with the principals.
- Preparing quotations, handling Local Purchase Orders, placing orders with principal companies, generating computerized reports related to LPO’s & orders.
- Filing and maintaining the important and confidential documents.
- Maintaining visitor’s list, coordinating with PRO for Visa/Immigration matters, hotel reservations, arranging transportation, etc.
- Receiving all the mails & couriers and distributing them to the concerned department heads and maintaining the records in the register.
- Handling pity cash to purchase tenders and other miscellaneous work.
- Ordering & maintaining complete office stationery.
COMPANY: Worked at Mr. Abdul Samad (B.Com, FCA) Charted Accountant Firm, at Mangalore – India.
POSITION: Audit Assistant.
DURATION: June 1999 till Aug 2001
Job Responsibilities:
- During my period of practice, I have undertaken audit assignments and finalization of banks, and partnership firms, manufacturing and trading companies.
- Preparation of accounts payable, accounts receivable, bills, and other financial documents.
- Preparing of Trading and profit and loss account, Trail balance and Final Balance Sheet QUALIFICATION DETAILS:
Degree: Bachelor’s Degree in Business Management (B.B.M) Batch: 1996 – 1999
University: Mangalore University
College: Badriya First Grade College of Business Management COMPUTER PROFECIANCY:
- MS Office (MS Word, Excel, PowerPoint, MS Access, etc.)
- Operating System Dos, Windows
- Internet surfing for commercial purposes.
- Tally, DMS, Simply Accounting Focus 5 etc.
TRAINING PROGRAMS:
Participated and Trained in INSTA software for medical data base. PERSONAL DETAILS:
Date of Birth: May 7, 1978
Sex: Male
Marital Status: Married
Nationality: Indian
Passport Details: J1382113
Visa Status Business Visa (Extendable)
Languages known: English: Fluent;
Hindi & Urdu: Native Speaker;
Arabic: Basic,
Malayalam.
I hereby declare that the information given above is true to the best of my knowledge. AQMAL PATEL
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